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ADMINISTRATIVE LETTER # 22
POLICY CODE: JF
TO: Superintendents of Schools
FROM: J. Duke Albanese, Commissioner
DATE: March 15, 2002
RE: April 1st Resident Enrollment Report (EF-M-12) and Reimbursement for Students Enrolled in Equivalent Instruction Programs Report (EF-M-12E)
The April 1st Resident Enrollment Report (EF-M-12) and the Reimbursement for Students Enrolled in Equivalent Instruction Programs Report (EF-M-12E) are now available on the Department of Education’s Web page. The forms may be downloaded from the Department of Education’s Forms Page at http://www.maine.gov/education/forms/forms.htm If you have difficulty downloading these forms, please call Patrick Dow at 624-6790 for assistance. These reports must be completed as of April 1 and returned no later than April 15, 2002. An emailed copy of the EF-M-12 with a faxed or mailed signature page is preferred.
For those using the Microsoft Excel program, formulas have been embedded in the forms to automatically calculate the sub-totals and totals. Supplemental pages providing additional space for certain items are included in the forms. These are clearly marked in the Excel workbook. If you need to use a supplemental page, please be sure to use the correct page for the appropriate section.
REMINDER – The Department has discontinued the use of forms EF-M-11/12a - NOTIFICATION OF TRANSFER OF STUDENTS TO ANOTHER UNIT and EF-M-11/12b - NOTIFICATION OF ACCEPTANCE OF STUDENTS TRANSFERRED FROM OTHER UNITS. Replacing these forms is a new section, Item 9, on the EF-M-12 April 1st Resident Enrollment Report, for reporting students transferred from one school administrative unit to another school administrative unit under 20-A M.R.S.A. §5205(6)(A).
· Please indicate in item 9a the number of students that have been transferred from your school administrative unit to another school administrative unit under a superintendent’s agreement.
· Please indicate in item 9b the number of students transferred to your school administrative unit from another school administrative unit under a superintendent’s agreement.
In reference to the “Reimbursement for Students Enrolled in Equivalent Instruction Programs” (EF-M-12E):
Maine law, 20-A M.R.S.A. §5021(8), entitles a school administrative unit to receive state subsidy for any student who receives instruction through one or more on-site academic courses from a public school but is not a full-time student. Students are eligible if they are participating in equivalent instruction programs pursuant to 20-A M.R.S.A. § 5021 and approved for equivalent instruction (home instruction) pursuant to 20-A M.R.S.A. § 5001-A, Sub-§ 3(A)(3). A school administrative unit that sends any “equivalent instruction program” tuition student to another school administrative unit or to a private school approved pursuant to 20-A M.R.S.A. Chapter 219 is also entitled to receive state subsidy under this statute. Please report your school administrative unit’s eligible resident equivalent instruction students on the EF-M-12E form.
Currently, the EF-M-12E spreadsheet is not supported electronically. Therefore, paper copies must be mailed or faxed.
If you have any questions, please contact Patrick Dow in the Management Information Systems Team, telephone (207) 624-6790 or email (firstname.lastname@example.org).