ADMINISTRATIVE LETTER # 6

POLICY CODE:   JF

 

TO:                  Superintendents of Schools

 

FROM:            J. Duke Albanese, Commissioner

 

DATE:             September 17, 2001

 

RE:                   Fall Enrollment Forms (EF-M-11, EF-M-11E, EF-M-40 & EF-M-35a)

 

            The following forms are now available on the Department of Education’s Web site: 

 

EF-M-11            October 1^st Resident Enrollment Report

EF-M-11E          Reimbursement for Students Enrolled in Equivalent Instruction Programs

EF-M-40            Fall School Statistical Report

EF-M-35a          Report of Public/Selected Private School System Part II - Dropouts

 

            These reports must be completed as of October 1 and returned no later than October 15, 2001.  These forms may be downloaded from the Department of Education’s Forms Page at:

 

                                     http://www.maine.gov/education/forms/forms.htm

 

            If you have difficulty downloading these forms, please call Patrick Dow at 624-6790 for assistance.

 

If the EF-M-11 is not received by October 15, subsidy checks will be withheld until the report is received.

 

            For those using the Microsoft Excel program, formulas have been embedded in the forms to automatically add totals.  Supplemental pages providing additional space for certain items are included in the forms.  These are clearly marked in the workbook. If you need to use a supplemental page, please be sure to use the correct page for the appropriate section.

 

     NEW – The Department has discontinued the use of forms EF-M-11/12a - NOTIFICATION OF TRANSFER OF STUDENTS TO ANOTHER UNIT and EF-M-11/12b - NOTIFICATION OF ACCEPTANCE OF STUDENTS TRANSFERRED FROM OTHER UNITS.  Replacing these forms is a new section, Item 8, on the EF-M-11 October 1st Resident Enrollment Report, for reporting students transferred from one school administrative unit to another school administrative unit under 20-A M.R.S.A. §5205(6)(A).

 

·         Please indicate in item 9a the number of students that have been transferred from your school administrative unit to another school administrative unit under a superintendent’s agreement.

·        Please indicate in item 9b the number of students transferred to your school administrative unit from another school administrative unit under a superintendent’s agreement.

 

            The EF-M-11E, EF-M-40, and EF-M-35a spreadsheets are not supported electronically at this time and paper copies must be mailed or faxed as usual. An emailed copy of the EF-M-11 with a faxed or mailed signature page is preferred, however.

 

If you have any questions, please contact Patrick Dow in the Management Information Systems Team at 624-6790 or email patrick.dow@state.me.us

 

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