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TO: Superintendents of Schools/Private School Administrators


FROM:J. Duke Albanese, Commissioner


DATE:            July 17, 2000


SUBJECT:     School Nutrition and Food Distribution Programs Agreements, 

                            School Nutrition Applications



Welcome to the 2000-01 school year and thank you once again for working with us to offer high quality nutritious and appealing meals to all Maine students. Please join us in preparing for this school year by reviewing the following information.


1)                  Program Agreement


a)      Please complete and return the enclosed Policy Statement by August 14, 2000.


b)      The program application will be available and completed by each local district on the Internet. Both forms must be completed and submitted to the School Nutrition Program, Department of Education, prior to receiving payment of a claim for reimbursement.


2) Reimbursement Rates for the 2000-01 School Year


The following are Federal reimbursement rates for student breakfast, lunch, milk, and after school snacks:






Severe Need


After School








$ .1900

$ .2100

$ .2100

$ .1300

$ .0500

Reduced Price


$ .8200



$ .2700






$ .5500



Public schools will receive $.03 State reimbursement per lunch in addition to the Federal reimbursement.




3)                  Food Distribution Program


The donated commodity entitlement will be $.15 for 2000-01 school year.


4)         Provision of Meals by or for Other Organizations


Please submit a copy of all contracts to the Food Service Division of the Maine Department of Education for approval under Federal regulations. If your school food service is providing meals to or receiving meals from another school administrative unit, a non-profit agency, any other administrative unit, or any other organization, your contracts need approval from this Department. A checklist which includes all regulation changes to date is available to assist you in developing contracts with other agencies. Please contact Walter Beesley at 287-3929 or 287-5315 or e-mail: for the checklist specific to your contracting situation.

5)         Application for Free and Reduced Price Meals and Free Milk (SNP-15 and SNP-15M)


Printed applications are not available from this office. Each School Administrative Unit must print a sufficient number of applications to cover the projected student enrollment.


Enclosed are "camera ready" copies of each side of the Application for School Meals and one set for Free Milk. Should you need applications in other languages please contact Mary Moody at (207) 287-3927 or e-mail Please be reminded that applications need to be printed front and back. Applications will also be available on the Department of Education Web site: and may be downloaded.


Each set is separated by a sample form printed front and back on colored paper. DO NOT print your forms from the samples as they will reproduce poorly.


6)                  Predetermination of Students for Free Meals or Milk


Letters of notification of predetermined eligibility for free meals or free milk will be mailed to households the second week of August. Students who have a pre-approval letter do not need to fill out a free and reduced price application.


7)                  Verification of Free and Reduced Price Meals


Federal law requires that verification of applications for free and reduced price meals under the School Nutrition Program be completed by December 15, 2000. This process is to verify the accuracy of information submitted by the applicant. School districts undertake the verification process at the local level and submit the attached report to the Maine Department of Education by December 20, 2000.


8)                  Charges to Children


The student lunch rate remains unchanged for the 2000-01 school year. The maximum rate is $1.50 for elementary students and $1.70 for high school students.


9)                  Program Application and Electronic Filing for 2000


The yearly program application will be completed electronically. The information will be entered by district staff. Local staff completing the application and monthly claim form will need an ID and password to access the electronic School Food Service Recording (SFSR) System located at: .

The legal agent (Superintendent or Headmaster) will electronically approve the application. For any questions or additional information, please contact:

Nanci Kittredge 207-287-5316 or e-mail: .


10)              School Policy on Handling Lost, Stolen or Misused Meal Tickets and Charging Meals


Schools need to establish a separate written policy regarding lost, stolen and replacement of tickets that provides for equal treatment to children in all meal payment or eligibility groups.




Policy Statement Addendum

Letters to parents -- Meals    Milk    French   

Notification of Eligibility Determination        for Milk Only

System of Collection

Free and Reduced Price Income Guidelines

Application For Free And Reduced Price School Meals

Application for Free Milk

Verification Report (Appendix 18)

Guidelines for School Policies on Handling Lost, Stolen or Misused Tickets and Charging Meals


For additional information please contact:


         Walter Beesley, Education Specialist, School Nutrition Programs, 207-287-3929 or e-mail:

         Mary Moody, Education Specialist, School Nutrition Programs, 207-287-3927 or e-mail:

         Judith Malcolm, Policy Director/Team Leader School Support Systems 207-287-8951 or e-mail:

         Anne Littlefield, Commodity Administrator, 207-287-5317 or e-mail:

         David Hartley, Field Examiner, 207-287-5834 or e-mail:

         Rachel Parent, Accountant, 207-287-3928 or e-mail:

         Nanci Kittredge, Account Clerk, 207-287-5316 or e-mail:

         Sandy St. Michel, Secretary, School Nutrition Programs 207-287-5315 or e-mail:

         Danielle McKay, Secretary, School Nutrition Programs 207-287-5903 or e-mail: