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Home > Major Capital School Construction Program > School Construction Project Workbook

School Facilities Services/Transportation Team

Major Capital School Construction

Project Workbook

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To:  Superintendents of School Units with Approved Major Capital Construction Projects

From:  Susan A. Gendron, Commissioner, Department of Education

Date:  October 17, 2005

            A major task for Maine educators is the improvement of school facilities across the state.  This Project Workbook is intended to be a road map for you in achieving a successful construction project.

            Based upon applications for Major Capital Construction Projects and subsequent school visitations, it is very evident that there is a major need to upgrade school facilities in Maine.  Many of our schools are older and do not meet building codes, life safety codes, ADA regulations, or the State’s energy standards.  In addition, the older buildings do not lend themselves to house today’s educational program that is driven by Maine’s Learning Results.

            This Workbook will assist you in going through the various steps that are necessary to achieve a successful project that is in the best interests of Maine’s children and the State’s taxpayers who support Maine’s educational programs.

            In going through this process, be prepared to meet with State officials a number of times.  Some of the major milestones to be achieved are a Regional Study, possible site selection and approval process, State Board of Education Concept Approval, State Board of Education Design and Funding Approval, a successful bid, Final Funding Approval, and a timely and quality construction project.  There will be additional steps that include a programming conference, a review of plans and specifications as they develop, and other issues that may surface.

            During this process the Department of Education staff will emphasize high quality finishes, and a low maintenance and energy-efficient building.

            I hope that this Workbook and other State-generated publications along with personal contact with the Department of Education’s and other state agency’s personnel will result in the best possible school that will meet the needs of the children in your school system.

Table of Contents

ADDENDA

Major Capital School Construction

21-Step Flow Chart

 

 

All 3 versions are POWERPOINT PRESENTATIONS

 

 

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Letter size

8.5 x 11

 

Legal size

8.5 x 14

 

Ledger size

11 x 17

Section 1
Under Development
Section 2
Under Development

Section 3

  
Major Capital School Construction Schedule for Approval
Major Capital School Construction Debt Service Impact
School Facilities Final Priority List 2004-2005 Rating Cycle

Approved Projects List - Rating Cycle 2004-2005

 

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Section 4

  
Architect Selection for School Construction Overview
Bureau of General Services, Rules Chapter 554 - Procedures for Procurement of Professional Architectural and Engineering Services
Qualification Based Selection (QBS)
Application for Alternative Delivery Projects
Legal Advertisement Notice to Architects/Engineers Request for Qualifications
A/E Firm Interview Worksheet
Sample Architect Interview Questions

Sample Architect Reference Questions

 

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Section 5

  
Regional Study Analysis

New Construction vs. Renovation

 

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Section 6

  
Preliminary Site Analysis Resource
Contact DOT Traffic Engineering Division

Maine State Planning Office Land Use Team

Site Application (updated 01-15-2008)
DOE Rules Chapter 60 - New School Siting Approval
General Site Selection Information

School Construction Traffic Issues

 

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SITE APPROVAL

  
Site Approval Overview

Section 7

  

Educational Specifications

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Section 8

  
Space Allocation Workbook - Part I (updated 2/8/2007)

Space Program Workbook/Templates - Part II (updated 2/8/2007)

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Section 9

  
Public School Standards and Guidelines for New Construction and Major Renovation

Interest-Only Interim Local Financing

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Section 10

  

Concept Approval Budget

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Section 11

  
School Construction Projects Technology Plan
Under Development

CONCEPT APPROVAL

  

Concept Design Overview

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Section 12

Under Development

Section 13

  
Referendum Information
Computation and Declaration of Votes
Temporary or Short-Term Borrowing Prior to the Sale of Bonds
"Legal Aspects of School Construction Referenda" updated November 16, 2006 - Copyright© Drummond Woodsum & MacMahon. All rights are expressly reserved..

 

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Referendum Strategies

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Section 14

Under Development

Section 15

  
Life Cycle Analysis
School Energy Efficiency Standards - October 7, 2005 memorandum
Energy Conservation in High Performance Schools
P.L. Chapter 497 - An Act To Promote Energy Conservation - not available electronically; contact Karen Bossie at the Department of Education for a hard copy. . . 207/624-6848 or karen.l.bossie@maine.gov
Bureau of General Services Rules Chapter 6 - Improvement of Energy Efficiency in State-Funded Construction

Benchmark Maine©

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Under Development
Section 16
Under Development

DESIGN AND FUNDING APPROVAL

  
Design & Funding Approval Overview

Design & Funding Budget

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Section 17

  
Construction Contingency

Final Review - State Agency Sign-Off

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Section 18

  
General Contractor Pre-Bid Qualification Questionnaire

Bid Opening and Construction Award

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FINAL FUNDING APPROVAL

 
Final Funding Approval

Final Funding Approval Budget

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Section 19
Under Development

Section 20

  
Clerk of the Works

"Duties, Responsibilities and Limitations of Authority of the Architect's Project Representative."

This document is published by the American Institute of Architects (AIA). For additional information, contact AIA directly:

American Institute of Architects

1735 New York Avenue, NW

Washington, DC 20006-5292

Phone: 1-800-AIA-3837 or (202) 626-7300

Email: infocentral@aia.org

Website: http://www.aia.org

 

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Owner's Representative
Legal Counsel in School Construction

Bureau of General Services' Role in the School Construction Process

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Section 21

  
Administrative Letter #28 - April 22, 1999
Commissioner's Memo of June 16, 1999, clarifying the April 22, 1999 Administrative Letter #28
Arbitrage/Rebate
Final Financial Report - Page I
Final Financial Report - Page II
Final Financial Report - Page III

Final Financial Report - Page IV

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ADDENDA

  
State Board of Education Rules Chapter 61 - Rules for Major Capital School Construction Projects
     
Bureau of General Services - Instructions to Architects & Engineers for the Development of Design and Construction Documents for State and School Projects
     
Moveable Equipment Overview
     
Moveable Equipment Workbook/Definitions
   
Moveable Equipment List
     
From A to Z: Subsidy Options and Financing Methods to Construct and Renovate Maine Schools - not available electronically; contact Karen Bossie at the Department of Education for a hard copy. . . 207/624-6848 or karen.l.bossie@maine.gov
     

Players in the School Construction Process

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