New Employee Orientation
New Employee Orientation
Dental Coverage - The State’s Dental insurance is provided by Northeast Delta Dental.
Vision Care is a voluntary vision plan you must apply for separately. Blue View Vision offers savings on frames, lenses or contact lenses with choices of network optometrists, ophthalmologists, opticians and retail providers.
Retirement - The Maine Public Employees Retirement System (MainePERS) was established to administer certain benefits that are available to employees of the State of Maine who are members of the MainePERS.
These benefits include:
As a member of the MainePERS, you contribute, along with the State of Maine, to both retirement and life insurance benefits.
Life Insurance - The State Group Life Insurance Program allows eligible state employees who have just been hired to acquire group life insurance for themselves and their qualifying dependents without having to show evidence of insurability. This program, administered by the MainePERS, provides up to three types of life insurance coverage: basic, supplemental, and dependent.
Other coverage options are available:
Long Term Care Insurance - provides coverage towards assistance with day-to-day functions that may be provided at home, in a nursing home, or in an assisted living facility.
As a State Employee, you may enroll at any time. However, as a new employee, you may enroll within 31 days of your date of hire without needing to complete a medical questionnaire.
For additional information visit: Long Term Care Insurance
State of Maine Wellness - The State of Maine provides many programs to foster the health of its employees.
Employee Assistance Program (EAP) - The State of Maine EAP offers assistance on a broad range of issues: marital or family discord, illness, financial difficulties, mental or emotional distress, alcohol or drug abuse, legal problems or other concerns.
Participation in the EAP is strictly confidential. All records and information regarding referral, diagnosis and treatment will be maintained by the EAP and treated as confidential.
For additional information visit: Employee Assistance Program
Family and Medical Leave - The State of Maine is covered by the State and Federal Family and Medical Leave Act laws. In accordance with these laws, eligible State Employees are provided up to twelve (12) weeks of Family and Medical Leave each year.
Family and Medical Leave may be used for the birth and first-year care of a child, adoption/foster care placements, a serious health condition of the employee, and the serious health condition of a spouse, parent or child of the employee. Family and Medical Leave may be used for serious injury or illness of covered servicemember for military family leave and for qualifying exigency for military family leave.
Time and Attendance Management System (TAMS)
Travel and Expense Procedures - For some employees who travel in the course of their jobs, reasonable and equitable reimbursement of expenses incurred will be provided.
Mileage Reimbursement - If you use your personal vehicle for work related travel, you can be reimbursed for the mileage.
Workers Compensation - The Workers’ Compensation system exists to assist employees who are injured on the job.
This paperwork should be completed regardless of the severity of the injury. It provides the foundation for your future action for accessing assistance (Worker’s Compensation Claims), identifies workplace hazards, and ensures that the State of Maine remains in compliance with the Worker’s Compensation Board guidelines.
For additional information visit: Maine Workers’ Compensation
Performance Management System - The intent of performance management is to enable all employees to fully understand their job responsibilities and performance expectations, to understand how their contributions help their organization meet its goals and objectives, and to identify employee development needs.
Performance management is not an annual event but an ongoing process. There should never be any surprises at the end of a performance rating period, as managers provide ongoing support and feedback both formally and informally.
Affirmative Action (EEO/AA)
Equal Employment Opportunity/Affirmative Action (EEO/AA)- Maine State Government is an EEO employer which means that its employees’ civil rights are protected under a variety of state and federal laws. Each agency has an EEO representative who is available to provide technical assistance to both employees and supervisors in the interpretation and application of these laws and to investigate complaints of illegal discrimination.
Contact your agency HR representative, or EEO Coordinator for additional information.
Policy Statement Against Harassment - The State of Maine recognizes the dignity of the individual employee and the right of employees to work in an environment which is free of intimidation and harassment.
Such intimidation or harassment based on race or color, sex, sexual orientation, physical or mental disability, religion, age, ancestry or national origin, whistleblower activity, previous assertion of a claim or right under the Maine Workers’ Compensation Act, or marital status is a violation of State policy.
Because such harassment seriously undermines the integrity of the work place and adversely affects employee morale, it is unacceptable and will not be tolerated. In addition, it is considered grounds for disciplinary action up to and including discharge.
Harassment based on race or color, sex, sexual orientation, physical or mental disability, religion, age, ancestry or national origin, whistleblower activity or previous assertion of a claim or right under the Maine Workers’ Compensation Act may also constitute illegal employment discrimination.
Domestic Violence and the Workplace - An Executive Order issued by the Governor ordered that all agencies develop a Domestic Violence policy, review personnel policies to ensure that no victims of Domestic Violence were being discriminated against, and provide employees with training to ensure a coordinated response in the workplace. All employees are required to attend a training session.
Seat Belt Rule - The State’s Seat Belt Rule was promulgated to protect and allow for all State Employees to be safe when in the course of travel, either in a State-owned or non-State owned vehicle, while on business for the State.
Whenever a State Employee operates or rides in a State-owned vehicle or non-State owned Vehicle while on business for the State, that employee shall use the seat belt when the vehicle is in motion. Passengers riding with State Employees on business for the State shall also use the seat belt when the vehicle is in motion.
Enforcement of this rule shall be by counseling first, followed by progressive discipline, consistent with the terms of applicable collective bargaining agreements or Personnel Rules.
Political Activity - Political activities of State Employees in the Executive Branch are regulated by State and/or Federal laws.
Classified and unclassified employees of the Executive Branch are subject to Maine’s Political Activity Law (Title 5, Section 7056A).
This law allows an employee of the Executive Branch to solicit funds for a political purpose as long as that employee does not use the property or facilities of the State for this purpose or misuse his or her position of authority with the State and as long as other stated conflicts of interest and acts of coercion are avoided.
Employees may be limited in this activity by the Federal Law that governs the political activity of State and Local Government employees.
Smoking Policy - Smoking is prohibited in the public areas of publicly owned buildings. “Public areas” is defined in the law as those areas in which members of the public are allowed.
This includes any areas which are open to the public or where the public can reasonably be expected to be present.
The prohibition also applies to any areas contiguous to public areas and which are not fully enclosed, in order to protect people in public areas from smoke coming from other areas.
Drug-Free Workplace - While the State of Maine has no intention of intruding into the private lives of State employees, it does retain the right and responsibility to expect each employee to report for work and to perform their duties in a manner which does not jeopardize the health and safety of coworkers and the public.
Confidentiality - In the course of doing the State’s business, the information that you have access to may be protected by confidentiality laws or security factors. Your access to confidential information may never be used for your personal gain or benefit.
For additional information visit:
Conflict of Interest/Accepting Gifts - The basic State guideline that governs ‘conflict of interest’ is:
This ends the New Employee Orientation Presentation.
It is important that you receive credit for this self-guided orientation. Please click on the following link to submit a completion form:
If you need further information or assistance contact your HR Representative.