How to Submit a Suggestion
The Process Begins with the Employee
- Saving the State money?
- Saving time, labor, material, or energy?
- Improving quality of service?
- Eliminating a health or safety hazard?
- Simplifying or eliminating unnecessary tasks?
- Improving work conditions, morale, or employee motivation?
- Streamlining operations or procedures?
- A better way of doing business?
C. Submitting a Suggestion:
- Complete, sign, and date an Employee Suggestion Awards Application available on the BHR website.
- Submit the completed employee suggestion form, along with any additional documentation to support your suggestion, to the BHR State Administrator.
- Type or print (using ink) all required information in the space provided. Keep in mind that your suggestion must be legible and complete or it will be returned for clarification.
- Use a separate form for each suggestion.
- When using extra paper to complete your suggestion, please reference the question number and number of pages you are attaching to the employee suggestion form.
- If you choose to speak on behalf of your suggestion you must indicate your wishes on the employee suggestion form, and all confidentiality will be waived.
- Write a short title for your suggestion that best describes the subject. Also, give enough of a description so the Agency Evaluation Committee has concise information without having to request further clarification.
- Explain the existing method or condition(s).
- Explain the advantages of your idea. If there are cost savings benefits, give as much detailed information on your calculations as possible. If your suggestion affects a current form, attach a copy of the latest version and copies of the changes that are suggested or proposed.
- Employee suggestions eligible for cost savings awards need to include an estimate of savings. Minimum savings must be at least $250.
- If you opt to receive a cash award, all confidentiality will be waived.
- Any cost savings award is subject to applicable state and federal taxes.
- Employee suggestions that do not offer a specific solution or procedure to improve or correct condition(s) described.
- Employee suggestions that are subject to collective bargaining.
- Duplication of an employee suggestion previously submitted.
- Suggestions to eliminate, lower, or raise fees or taxes levied by the State of Maine or political subdivisions.
- Employee suggestions that eliminate positions.
- Employee suggestions that jeopardize health and safety.
- Employee suggestions that fall within the scope of the employee's assigned duties; if the employee has the ability to authorize, initiate, or implement the employee suggestion without approval.
- Employee suggestions already under active consideration.
- Employee suggestions that require legislative action.
DISCLAIMER: Adopted employee suggestions become the property of the State and the employee will make no claims against the State regardless of the use made of the suggestion by the State.