Electronic Bidding, Bid Bonds & Faxed Bid Bonds

Electronic Bidding

MaineDOT supports and encourages electronic bidding by contractors. General information regarding the electronic bidding service used by MaineDOT may be viewed on the Bid Express® website. To find required files for electronically biddable contracts, select Maine in the above website's list of states and then locate the applicable letting date.

For additional information about our electronic bidding process, please contact Rebecca Snowden / 207-624-3515.

Electronic Bid Bonds & Faxed Bid Bonds

MaineDOT supports and encourages electronic bidding by contractors. We accept electronic bids for those contract proposals posted on the Bid Express® electronic bidding website.

To facilitate submission of the required bid guaranty when using electronic Bids, the Department will accept either:

• an electronic bid bond submitted via the Expedite bidding software which will process bonds from agencies utilizing either the SurePath or Surety2000 electronic registry services, or;
• a fax of a signed Bid Bond (permissible for either electronic or paper Bids) which must be received prior to the Bid Opening. This should be faxed to 207-624-3431. If this is done, the apparent low bidder must then deliver the original Bid Bond to the MaineDOT Contracts Section within 72 hours after the Bid Opening.

* Note that the proposal (contract) identification number used to create the e-bonds must be in the same format as shown on the BidX site. Normally, there are six digits in front of the decimal point with leading zeros, if needed, such as "001234.56". The electronic bonds must use the same proposal number to process correctly. Other contract documents may not show the leading zeros.

Any questions concerning this process may be directed to Mike Babb at 207-624-3514 or Larry Childs at 207-624-3331.

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