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Home > Staff Information > Staff End of Year

End Of Year Reporting

MEDMS Staff Data

The MEDMS Staff Information System is shut down at the end of June so the Department can prepare for the following school year. Updates of staff data for the current reporting year must be made by school units before MEDMS is shut down. Please check the Commissioner's Weekly Updates for the specific shut down date.

It is important to keep staff information up to date in MEDMS throughout the year to alleviate a lot of work at the end of the year. Therefore, the end of year updates for staff information should be to terminate staff who will NOT be returning to the district the following year. The last available termination date in MEDMS is June 30 of the current school year.

Please Note: In the past, school staff who completed the current school year but who were not returning for the following year were to be kept active in the MEDMS Staff Information System until after the system was brought back online. This was to ensure staff were properly listed as finishing the current school year in the Certification System. This is no longer the case and therefore all staff who are not returning should be terminated in MEDMS.