Student Enrollment Instructions for Special Purpose Private Schools
The MEDMS / Infinite Campus State Edition Student module will be online for the new school year in mid-August. All special purpose private school student enrollments must have the Partial (formerly Concurrent) Service Type (formerly enrollment type). Primary (formerly Main) enrollments are the responsibility of the sending public school unit (the school that is involved in the student’s IEP).
General Instructions:
- Partial (formerly Concurrent) enrollments can only be entered after the sending school has entered the Primary (formerly Main) enrollment. The system will not accept Primary enrollments from special purpose private schools and will not accept a Partial enrollment without an active Primary enrollment.
- Steps to access a student's record:
- Login to Infinite Campus State Edition.
- Click on the Index tab in the upper left of the Infinite Campus web page.
- Click on Student Information under your name.
- Click on Student Locator under Student Information.
- In Student Locator add the student's last name, first name and gender or the State Student ID if you know it and click Search.
- To verify that the student you want to enroll is listed you can hold your mouse pointer over the listing and a pop-up will appear with the student's Primary enrollment information. Click the listing for the student that you want to enroll.
- Steps to add student enrollments:
- Next you will add data to the required data fields with the RED titles in the Enrollment Detail section at the bottom of the page. Make sure to choose S: Partial as the Service Type.
- Click Save. This saves an incomplete enrollment for the student.
- To complete the enrollment click on the Enrollments tab. This will display a listing for the enrollment you just added. This enrollment is incomplete and must be finished to become valid.
- Click on your enrollment listing for the student to open the entire form.
- Add the appropriate data to the required data fields (in RED) in the State Reporting Fields section.
- Note: It is important for the Resident Town and the Resident SAU of this enrollment to match the Resident Town and the Resident SAU of the Primary enrollment. If these fields do not match, the sending district will not be funded properly under Essential Programs and Services (EPS). If a student moves or changes sending school, it is imperative to update the special purpose private school enrollment to match the new Primary enrollment.
- Click Save.
Steps to download the All Attending Students Report
School unit administrators may review the students that have been enrolled in the MEDMS/Infinite Campus State Edition (ICSE) by logging into ICSE and implementing the following steps:
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Go to the ICSE login page, type in Username and Password and click Sign In.
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Click on the Index tab in the upper left of the Infinite Campus web page.
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In the list that appears click on ME State Reporting (near the bottom of the list).
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Under ME State Reporting click on Attending Student Download.
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Click Generate Report. The report will contain a listing of all enrolled students and their enrollment data.
- At this point a dialog box will appear on your screen with the question “Do you want to open or save this file?” We recommend that you “save” this file to an appropriate place on your computer or network drive.
Helpful Resources Available
The resources listed below and many more are available on the MEDMS Student Information website: http://www.maine.gov/education/medms/studentinfolist.htm
- Student Data Entry Completion Status Report
- General Definitions Related to Student Enrollment Data
If you have any general student enrollment questions, please contact Rick Bergeron, Tel. (207) 624-6799 or e-mail richard.bergeron@maine.gov.
If you have any questions regarding the MEDMS/ICSE Student module, please contact the MEDMS Helpdesk, Tel. (207) 624-6896 or e-mail medms.helpdesk@maine.gov.
