Student Module Instructions for Special Purpose Private Schools
2007-2008 Student Module Instructions for
Special Purpose Private Schools
The MEDMS (Maine Education Data Management System) Student module will be online for school year 2007-08 updates the last week of August. The biggest change impacting special purpose private schools is the requirement that all enrollments must be Concurrent. Main enrollments are the responsibility of the sending public school unit (the school that is involved in the student’s IEP).
General Instructions:
- Concurrent enrollments can only be entered after the sending school has entered the Main enrollment. The system will not accept Main enrollments from special purpose private schools and will not accept a Concurrent enrollment without an active Main enrollment.
- Select Student from the Application menu <Go> and Update from the Action menu <Go>.
- Enter the student’s First Name, Last Name and State Student ID in the search fields (all three are required for students new to the school) and select Search. The student’s record will appear. Note: you will not be able to edit the Student Personal data or view the Main enrollment.
- Select the Enrollments tab. If there is an active Main enrollment select Add Enrollment. If there is no active Main enrollment the Concurrent enrollment can not be added.
- Select Concurrent in the Enrollment Type field. The screen will refresh. The only fields available for data entry are:
- School
- Grade Level
- School Student ID (optional)
- School Entry Date
- Exit Type (only use for ending enrollments)
- Select Save
The following information is available on the MEDMS Student Information website: http://www.maine.gov/education/medms/studentinfolist.htm
- Student Data Entry Completion
- General Definitions Related to Student Enrollment Data
School unit administrators may review the students that have been enrolled in the MEDMS Student Information System by logging into MEDMS from the MEDMS home page and implementing the following steps:
Step 1. Click on “MEDMS Log In”, type in Username and Password
Step 2. Under “Application”, select “Download Data” then click on “Go”
Step 3. Under “Action”, select “Student Enrollments” then click on “Go”
Step 4. Under “Select a File to Download”, choose “All Attending Student Data” for an Excel file of your unit’s attending students.
Step 5. Under “Select School Year”, choose 2008 for the 2007-08 school year.
- At this point a dialog box will appear on your screen with the question “Do you want to open or save this file?” We recommend that you “save” this file to an appropriate place on your computer or network drive.
If you have any questions regarding the MEDMS Student module, please contact the MEDMS Help Desk, Tel. (207) 624-6896 or e-mail medms.helpdesk@maine.gov.
If you have any general student questions, please contact Rick Bergeron, Tel. (207) 624-6799 or e-mail richard.bergeron@maine.gov.
