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Alternative Organizational Structures (AOS's)
Data Reporting Guidance for Alternative Organizational Structures (AOSs)
The Maine Department of Education would like to provide guidance regarding data reporting for Alternative Organizational Structures (AOSs). It is necessary for the AOS member entities to report as separate units for state, federal and other non-fiscal state reporting purposes. In the following instructions the individual units that are members of an AOS will be referred to as “member entities”.
AOSs should report data in the following manner:
Infinite Campus student data
Reporting, including assessment and Adequate Yearly Progress (AYP), will be done at the member entity level. AOS staff working with student data will need to have an Infinite Campus State Edition login for the member entities within the AOS and also a login for the AOS itself. The member entities within each AOS will continue to use the SAU IDs that were used previously. The AOS will receive its own unique ID for reporting purposes.
MEDMS staff data
Those needing access to the MEDMS staff system will require a login for the member entities within the AOS and also a login for the AOS itself. Member entity usernames and passwords will be the same as last year. AOS staff will need to be assigned usernames and passwords for the AOS. AOSs with Infinite Campus District Edition will need to enter their staff directly into the MEDMS staff system.
The MEDMS Financial System will receive data at both the AOS level and member entity level.
Highly Qualified Teacher, School Approval, Transportation, etc. – forms will need to be filled out at the member entity level, not at the AOS level.
School Food reimbursement (NEO) data will be reported and reimbursed at the member entity level unless the AOS reorganization plan indicates that food services are administered by the AOS and not the member entities.
AYP and Assessment reporting will be done at the member entity level, not at the AOS level.
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