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GUIDANCE ON DETERMINING WHAT TO REPORT ON THE INFINITE CAMPUS BEHAVIOR TAB

Background

In a typical school, over the course of an academic year, many incidents or infractions will occur. These can range from the relatively minor to the very serious. When an incident occurs, a decision must be made about whether it needs to be reported on the Infinite Campus Behavior Management tab (“the tab”). Typically, this decision is delegated to the building administrator and/or site disciplinarian.

We recognize that it is impossible to implement an incidence data collection system that will be entirely consistent from school to school. While incidence data will always be best interpreted relative to the unique rules of the school in which they were collected, adherence to the following guidelines should result in substantially objective data that can be aggregated into a credible picture of the relative safety of Maine schools.

The collection includes three basic data elements: the Event Name (type), the Participant, and the Behavior Resolution (consequence).

Additional information about the required data elements on the tab can be found in the student data standards document available at: http://www.maine.gov/education/medms/standards/student/student-data-standards.pdf

Deciding When to Report

For an incident to be reportable to the Infinite Campus Behavior tab, one or more of the following criteria must be met:

  • The event type is (report any and all of these events):
    • Cyberbullying (Event Code 51) or
    • Bias-Based Harassment (Event Code 52) or
    • General Bullying (Event Code 53)
  • The incident resulted in the removal of the student from their regular educational setting for at least a half of a school day (resulting in a Behavior Resolution Code of 01, 02, 03, 05, 06 or 09 - see below)

A graphic of the decision process is provided below:

Behavior Decision Flowchart

Reporting of Incidents Involving an Unknown or Possible Non-Student Offender:

While most of the incidents that you report will be for offenses committed by your students, there may be incidents where you cannot identify the offender or the offender is a non- student (bomb threats or someone entering the building with a firearm are two examples).

To comply with Maine’s law on bomb threats and the Maine Unsafe School Choice Option policy (part of the Elementary and Secondary Education Act), an incident involving an unidentified or possible non-student offender must be reported if it occurs in school, on school grounds, or at a school-sanctioned event and must be described by one of the event types. However, because the Behavior tab only allows for the reporting of offenses committed by students, there is an alternative method for the reporting of incidents involving unknown or non-student offenders.

Guidance for reporting incidents involving unknown or non-student offenders are as follows (to report bomb threats, see next section below):
If a reportable incident occurs in school, on school grounds, or at a school-sanctioned event, report the incident directly to the Maine Department of Education, Office of the Commissioner, within 24 hours after the event occurrence by calling (207) 624-6606.
Include the following in the report:

  • Name of the person reporting the incident
  • Telephone/fax numbers
  • Date and time of incident
  • Incident location
  • Type of incident
  • Incident description
  • How it was discovered or reported (written on wall, phone call, etc.)
  • Action taken by the school / school district in response to the incident

Should the offender later be determined to be a student, the behavior must also be reported as a behavior incident as described in this document.

Reporting of Bomb Threats For Unknown or Possible Non-Student Offender:

To report a bomb threat, please go to the following site: http://www.maine.gov/doe/security/resources/bomb-threats.html. You will need to login to report the incident and your local Superintendent’s Office should have the login credentials. If you do not know what they are, the Superintendent must call the MEDMS Help Desk at 207-624-6896 to retrieve this information.

Should the offender later be determined to be a student, the behavior must also be reported as a behavior incident as described in this document.

Behavior Resolutions

All steps taken to resolve an incident must be reported; not just the final resolution.

Example: several steps may be required to resolve a bullying incident, i.e. meeting with the parents, creating a safety plan, counseling and, lastly, suspension of the perpetrator. All these resolution steps must be reported separately.

The following is a list of resolutions (those resolutions specific to events regarding bullying are titled as such and start with code 31):

Expulsion with Services (01) – An action taken by the local educational agency removing a child from his/her regular school for disciplinary purposes for the remainder of the school year or longer in accordance with local educational agency policy. Educational services ARE provided to the student during the expulsion period. This includes removals resulting from violations of the Gun Free Schools Act that are modified to less than 365 days.

Out of School Suspension (02) – Instances in which a child is temporarily removed from his/her regular school for disciplinary purposes to another setting (e.g., home, behavior center). This includes both removals in which no IEP services are provided because the removal is 10 days or less, as well as removals in which the child continues to receive services according to his/her IEP.

Alternative Education Setting by School Personnel (03) – An appropriate setting determined by the child’s IEP team in which the child is placed for no more than 45 school days. This setting enables the child to continue to receive educational services and participate in the general education curriculum (although in another setting) and to progress toward meeting the goals set out in the IEP. As appropriate, the setting includes a functional behavioral assessment and behavioral intervention services and modifications to address the behavior violation so that it does not recur.

Pending (04) – A resolution has not yet been determined but the incident is serious enough to likely result in removing the student from their regular educational setting. However, this code must be changed to one of the other resolution codes once the final resolution is determined.

In School Suspension (05) – Instances in which a child is temporarily removed from his/her regular classroom(s) for disciplinary purposes but remains under the direct supervision of school personnel. Direct supervision means school personnel are physically in the same location as students under their supervision. ( This is limited to a formal suspension issued by the appropriate school authority.)

Alternative Education Setting by Hearing Officer (06) – Those instances in which an impartial hearing officer orders the removal of children with disabilities from their current educational placement to an appropriate alternative educational setting for not more than 45 school days based on the hearing officer’s determination that maintaining the child’s current placement is substantially likely to result in injury to the child or others. The IEP team is responsible for determining the interim alternative educational setting.

Expulsion without Services (09) – An action taken by the local educational agency removing a child from his/her regular school for disciplinary purposes for the remainder of the school year, or longer, in accordance with local educational agency policy. Educational services ARE NOT provided to the student during the expulsion period. This includes removals resulting from violations of the Gun Free Schools Act that are modified to less than 365 days.

Bullying – Detention (31)
Bullying – Referral to Law Enforcement (32)
Bullying – Met with Victim (34)
Bullying - Met with Perpetrator (35)
Bullying – Contacted Parent/Guardian of Victim (36)
Bullying – Contacted Parent/Guardian of Perpetrator (37)
Bullying – Developed Student Support & Safety Plan (38)
Bullying – Referred to School Counselor/Social Workers (40)
Bullying – Alternative Discipline/Restorative Method (42)
Bullying – Mediation (44)
Bullying – Community Service (45)
Bullying – Other (46) – Other concrete actions taken to successfully resolve a bullying incident. These actions must be fully and clearly articulated in the description of this resolution.
Bullying - Weekend Detention (47)

Behavior Events

A complete list of Event Names and Codes can be found at: http://www.maine.gov/education/medms/Data/BehaviorIncidentCodes.htm

Existing Behavior Events still in effect for the 2014-2015 school year are as follows:

  • Alcholol Related (02): Incidents where students possessed or used alcohol on school grounds or were under the influence of alcohol while on school grounds.
  • Bomb Threat (07): Any threat (verbal, written, or electronic) by a person to bomb or use other substances or devices for the purpose of exploding, burning, or causing damage to a school building or school property, or to harm students or staff.
  • Marijuana Related (22): Marijuana-related incidents are incidents involving possession or use of substances that include marijuana or cannabis or hashish in any form. Incidents will include possession on school grounds, being under the influence of marijuana on school grounds and trafficking in or possessing for sale marijuana on school grounds.
  • Other Illicit Drug Related (24): Drug-related incidents are incidents involving possession or use of substances that include tobacco or illicit drugs (including steroids, all prescription drugs for which the student does not have a prescription and inappropriate use of nonprescription drugs and other substances). Drug-related incidents will include illicit drugs possession on school grounds, being under the influence of illicit drugs on school grounds, tobacco possession or use on school grounds, trafficking or possession for sale of illicit drugs on school grounds.
  • Cyberbullying (51): Bullying through the use of technology that infringes on the rights of the student at school (Interferes with a student’s academic performance or to participate in or benefit from services, activities or privileges provided by a school.
  • Harassment (Bias-Based) (52):Any form of general bullying or injurious hazing (see #53 below) where subject matter or focus is on statutorily protected as a civil right. These areas are: Race, Ethnicity, Disability, Gender, Sexual Orientation (LGBTQ), Sexual Role, Religion, National Origin. The nature of the bias must be included in the detail of the reporting.
  • General Bullying (53): Bullying or injurious hazing may be defined as the activity, of repeated, aggressive behavior intended to hurt another person, physically or mentally. Bullying is characterized by an individual behaving in a certain way to gain power over another person.

Bullying includes, but is not limited to a written, oral or a physical act or gesture or of any combination thereof, directed at a student or students that has the effect of physically harming a student, damaging a student’s property or placing a student in reasonable fear which ultimately interferes with the student’s academic performance or ability to participate in or benefit from the services, activities or privileges provided by a school.

This can included, but is not limited to:

  • Pervasive taunting (teasing)
  • Posturing
  • Name Calling
  • Belittling
  • Mocking
  • Put-downs
  • Demeaning Humor
  • Hurtful Imitations
  • Manipulating his/her relationships with others such as spreading rumors or social exclusion
  • Verbal or non-verbal threats or intimidations to harm a student or other individuals or their possessions including aggressive, menacing or disrespectful gestures
  • Hiding books, backpacks or other possessions.

New Behavior Events for the 2014-2015 school year are as follows with clarifications:

  • Violence with Physical Injury (71): Any physically violent incident with injury where one or more students, school personnel, or other persons on school grounds require professional medical attention. Examples include stab or bullet wounds, concussions, fractured or broken bones, or cuts requiring stitches.
  • Violence without Physical Injury (72): Incidents involving violent behavior or the threat of violent behavior but that did not result in the need for professional medical attention. This could include but not be limited to, fighting, pushing, shoving, robbery, sexual assault, threat/intimidation and homicide.
  • Weapons Possession (73): Weapons possession is the possession of the following or similar items: handgun, shotgun or rifle, other type of firearm (e.g., devices designed to expel a projectile, grenade, explosive), knife, other sharp object (e.g., razor blade, ice pick, Chinese star), other object (chain, brass knuckle, billy club, stun gun), substance used as a weapon (mace, tear gas).
  • Other - NOT Drug, Alcohol, Weapons or Violence Related (77): Other reasons for disciplining a student and removing them from their regular educational setting NOT RELATED to drug or alcohol use, weapons possession, or violence.

Frequently Asked Question(s)

Q: If I have decided that an incident is reportable, but there were multiple incident types involved, which type should I report?

A: In these cases, report the most serious incident type that is involved. The U.S. Department of Education recommends the following hierarchy for the seriousness of the incident:

  1. Violence with physical injury
  2. Violence without physical injury
  3. Weapons or explosive device possession
  4. Drugs
  5. Alcohol
  6. Bias-Based Harassment
  7. General Bullying/Hazing and CyberBullying

School personnel should feel free to rely on their own sound judgment when reporting these types of cases.

Q: How do I integrate the new bullying event and resolution codes for State reporting?

A: For those districts using Infinite Campus District Edition, contact your district edition support or search for guidance in Campus Community. Districts using other student information system software should contact their local technical support staff if attempting to upload behavior data, otherwise, the State Edition of Infinite Campus will have these codes available.

Contact for Questions

Should you have questions on what to report, when to report or how to categorize a behavior incident, please contact Stephanie Galeucia, Student Assistance Coordinator at the Maine Department of Education. She is available by telephone (624-6685) or e-mail (stephanie.galeucia@maine.gov)