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Home > Rules & Legislation > Letters from the Commissioner > Informational Letters > Letter 94




TO:     Superintendents, Assistant Superintendents, Curriculum Coordinators, Elementary and Middle School Principals, Career and Technical Education Directors, and Guidance Directors

FROM: Susan A. Gendron, Commissioner

DATE:   April 5, 2007

RE:       2006 AYP Reports and 2006-2007 AYP Reporting – Maine High School Assessment

Key Points Covered In this Informational Letter:

  • Delivery of Adequate Yearly Progress (AYP) Reports
  • Formula for Determining AYP
  • 2006 Annual Measurable Objectives (AMO) for Reading and Mathematics

Delivery of AYP Reports
Information related to the 2006 Adequate Yearly Progress of Maine’s public schools was mailed from Measured Progress, Maine’s AYP contractor, to superintendents’ offices on Monday, April 2, 2007.  The mailing contains:

  • Information listing the contents of the reports, and
  • Information and security pass codes for accessing 2006 AYP school and district reports.

District and School Review of AYP Reports Data
Schools were provided with the usual 10 business day review period prior to the Department’s verification of the accuracy of Maine High School Assessment (MHSA) data.  All student-related data was provided through the Department’s Maine Educational Data Management System (MEDMS).  Concerns about the accuracy of student-level data were to be reported to AYP personnel, and other concerns about accuracy were to be reported to MHSA personnel.  The deadline for this review and verification was December 15, 2006.  Requests for data verifications, received by the deadline, have been reviewed and any necessary adjustments will be reflected in the public release.  It is recommended that all AYP reports be downloaded and saved by June 30, 2007 for future use.
Formula for Determining AYP

As in past years, the formula for determining AYP will include 3 components:

  • Participation:  The percentage for student participation in the MHSA remains at 95%.  A minimum n-size of 41 will still apply to all subgroups.
  • Performance:  Performance calculations will be based on one year of data.  For the 2006-2007 reporting cycle, we will use data for Reading and Mathematics from the 2006 test administration only.  Using the number of students tested in 2006, and the number of students that meet or exceed approved achievement standards in 2006, a percentage of proficiency will be calculated for each group.  As in the past, a 95% confidence interval will be calculated on the percentage proficient for the group. Groups that meet or exceed the 2006 Annual Measurable Objective (AMO) for Reading and Mathematics will make AYP.  A minimum n-size of 20 will still apply to all groups.   The Safe Harbor calculation, which requires two years of data, will not be available this year.
  • Additional Indicator:  Graduation rate will still be used for the additional indicator.  The graduation information from 2004-2005 will be used for AYP reporting.  The required percentage for graduation rate is 63%.

 Measurable Objectives (AMO) for 2006 AYP
The AMOs for 2006 are as follows:

            Reading  50%                    Mathematics  20%

For Assistance:

Contact the following people if there are issues with your AYP reports:
Rachelle Tome, AYP Coordinator, at or 624-6705 for AYP and student-level issues;

Dan Hupp, MHSA Coordinator, at or 624-6827 for MHSA issues;

Linda Parkin, Alternate Assessment (PAAP) Coordinator, at or 624-6782 for MEA/PAAP issues.