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Home > Rules & Legislation > Letters from the Commissioner > Administrative Letters > Letter 31

 

ADMINISTRATIVE LETTER: 31
POLICY CODE:  JHBB

 

TO:                Superintendents of Schools

FROM:           Susan A. Gendron, Commissioner

DATE:            June 13, 2007

RE:                2006-07 Average Daily Attendance (ADA) Reporting – Due July 15, 2007

Each school administrative unit is required complete and submit the web-based Average Daily Attendance Reporting for ‘each’ school in their unit.  Submission of this information will provide the necessary student membership and attendance data for the current school year (2006-07) in order to meet State and federal reporting requirements.

This information is required for State and federal reporting for the following reasons:

  • The No Child Left Behind Act (NCLB) requires states to identify schools not making Adequate Yearly Progress (AYP) based on academic and non-academic measures.  Maine uses attendance rates as its non-academic measure for determining AYP status for elementary and middle schools.
  • Other State and federal requirements govern the collection of secondary attendance data. 
  • This data is used in the calculation of federal funds for school units in Maine.

Please go to the following Internet link to fill out the information for each school in your school administrative unit(s):

http://www.maine.gov/education/adaform/login_page.htm

To access the web form, you will need to use the same superintendent login ID used for the School Lunch Reimbursement System.

If your school administrative unit has multiple schools, there will be a link for each school.  If you have a combined elementary/secondary school, you will have two separate forms to complete; one form for the elementary portion of the school and one form for the secondary portion – there will be separate links for elementary portion and the secondary portion.

 

Instructions for the completing the attendance data:

Elementary/Middle Schools (grades PK-8):

The elementary/middle school report(s) collect attendance data for several NCLB-defined subgroup classes, including gender, ethnicity, special education (students with an IEP) status, economically disadvantaged status (free & reduced lunch), limited English proficiency status, and migrant student status.  For each of these fields, please indicate the following in the white boxes:

Aggregate Attendance – This is the aggregate number of pupils “attending”, or present each day.

Aggregate Membership – This is the aggregate number of pupils “belonging”, whether present or absent each day.

Number of instructional days – please indicate the number of instructional days for this school – no less than the State minimum is 175 days unless the Commissioner granted a waiver.

Once the data in the white boxes has been completed, please click on the “Submit Form” button.  After your submission is completed, the following information is automatically generated:

  • Aggregate daily attendance rate
  • Aggregate attendance for the entire school
  • Aggregate membership for the entire school.

Secondary Schools (grades 9-12):

The secondary school form(s) collect attendance data for the entire school body for the year. Secondary schools are not currently required to collect attendance data by NCLB subgroups.  Please indicate the following in the white boxes:

Aggregate Attendance – This is the aggregate number of pupils “attending”, or present each day.
Aggregate Membership – This is the aggregate number of pupils “belonging”, whether present or absent each day.

Number of instructional days – please indicate the number of instructional days for this school – no less than the State minimum is 175 days unless the Commissioner granted a waiver.

Once the data in the white boxes has been completed, please click on the “Submit Form” button.  After your submission is completed, the following information is automatically generated:

  • Aggregate daily attendance rate
  • Aggregate attendance for the entire school
  • Aggregate membership for the entire school.

Note:  For schools not using a computerized student information system, the information being requested can be found on the Elementary/Secondary School Register, Page 10, Lines 11 and 12.

We appreciate your quick response to this request.  The DUE DATE is July 15, 2007.

If you have questions, please contact:

Rick Bergeron - (207) 624-6799 - Enrollment Questions – richard.bergeron@maine.gov
Rachelle Tome - (207) 624-6705 - NCLB Subgroup Questions and AYP Status Questions – rachelle.tome@maine.gov

SAG:RNB