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ADMINISTRATIVE LETTER: 18
TO: Superintendents of Schools and Private School Administrators of 60% Publicly Funded Private Schools
FROM: Susan A. Gendron, Commissioner
DATE: December 7, 2006
RE: Completers and Dropouts Reporting
The data from the following web-based forms is now being collected solely through the Maine Education Data Management System (MEDMS) Student Reporting Module.
In order to verify that exit data reported in the Maine Education Data Management Information is correct, there are two reports within the MEDMS Reporting Portal that superintendents need to review and certify.
The second report is the “Dropouts” report which lists students who have dropped out of schools in the administrative unit by grade level. This report needs to be reviewed and certified by all school administrative units that operate school(s) that have any combination of grades that include any grade 7 through 12.
Please review these MEDMS Reports and certify them by faxing the certification forms (included with this letter) to 624-6791. If these certifications are not received by December 15, 2006, it will be assumed that the information in the 2005-2006 “Completers” and “Dropouts” reports are correct. Corrections can be made by sending an excel file to firstname.lastname@example.org . The excel file should include the student’s StateStudent ID, the student’s first name, the student’s last name, the MEDMS School ID from which the student has exited, and the appropriate exit code. MEDMS exit codes are listed at:
Please note that exit codes 21, 23, 25, 97, 99 all equate to dropout status. Code 22 is not applicable for Maine, as we do not have an exit exam. Descriptions of these codes are available at the above website.
Personnel with the role of “SAU Admin” or “Student Admin” may access these reports in the MEDMS Student Information System by logging on to the MEDMS home page and implementing the following steps:
Step 1. Click on “MEDMS Log In”, type in Username and Password
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