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Home > Rules & Legislation > Letters from the Commissioner > Administrative Letters > Letter 5




TO:                 Superintendents of Schools and Directors of Career & Technical Education Regions

FROM:            Susan A. Gendron, Commissioner

DATE:             September 15, 2006

RE:                 Verification of Certified Teachers with a Salary below $27,000 for the 2006-07 School Year inQualifying School Administrative Units

In 2006-2007, the State will provide each qualifying school administrative unit with the full funding needed to raise salaries from the levels in locally established salary scales to the statutory minimum amount of $27,000.  A “qualifying school administrative unit” means a school administrative unit as defined by 20-A MRSA, section 1, subsection 26 and a career and technical education region as defined by 20-A MRSA, section 8301-A, subsection 6.

The due date for completion of all staff data in the MEDMS Staff Information System is September 30, 2006.  By this date, the Department of Education will download the information school administrative units have completed in the MEDMS Staff Information System for those certified teachers whose salary on the local salary schedule is below $27,000 for the school year beginning July 1, 2006.  The information submitted in the MEDMS Staff Information System will be used to identify those teachers who are actually employed at that time and whose salaries under the locally established salary scale are below the statutory minimum amount, and the amount of funds needed to raise salaries to the statutory minimum.  From the information that school units have placed in the MEDMS Staff Information System, the Department of Education staff will create a report of certified staff eligible for a salary supplement for each school administrative unit and each career and technical education region.  These reports will be provided to the Superintendent of Schools and Directors of Career and Technical Education Regions by October 30, 2006.  This eligible staff report should be verified, signed and returned to the Department of Education by November 17, 2006.  Once the eligibility and adjustment have been verified for each teacher and the total adjustment amount calculated for each unit or career and technical education region: (1) school administrative units will receive an adjustment to the unit’s subsidy printout (ED281) and salary supplement for the entire 2006-07 school year will be included in the remaining monthly subsidy checks and (2) career and technical education regions will receive a payment in the amount of the total adjustment.

Staff Eligibility for New Minimum Salary Requirements:

Certified teachers who are employed either full or part-time in a “qualifying school administrative unit” are eligible for an adjustment in their annual salary as necessary to achieve the minimum salary amounts spelled out in the new law. The minimum salary requirement applies to all certified teachers who are employed in a qualifying school administrative unit and who must be certified pursuant to 20-A MRSA section 13013 for the positions which they hold. That includes education specialists such as:

  • Classroom Teacher;
  • Special Education Teacher;
  • Literacy Specialists;
  • Library/Media Specialists; and
  • Guidance Counselors.

It applies to all categories of certification including provisional (20-A MRSA section 13012), professional (20-A MRSA section 13013), conditional (20-A MRSA section 13011(10), and targeted needs (20-A MRSA section 13011(9) certificates. School nurses and social workers are not covered by this requirement.

Key Reporting Fields in the MEDMS Staff Information System: 

The following key fields will be used to determine the eligibility of staff for a salary supplement and the amount of the salary supplement:

SAUs page:

  • Rate of Work – indicate “Full-Time Employee” or “Part-Time Employee”.

Job Functions page:

  • Position Title – must be certified in one of the above eligible positions.
  • Annual Salary for this Position – the annual salary in this field should be the annual salary under the locally established salary scale.  Do not include stipends, the minimum teacher salary supplement or the National Board Certification salary supplement in this field.  If the salary schedules have not been established for the 2006-07 school year, enter the amount from the existing salary schedules for the September 30th deadline and update once the new salary schedule has been established.  Also, please see note below.
  • Days Scheduled to Work per Year – indicate the number of days this position will work in the 2006-07 school year.
  • Hours per Day – indicate the number of hours this position will work per day in the 2006-07 school year.

If you need further assistance in completing the MEDMS Staff Information System, please contact the MEDMS Help Desk via e-mail: or Telephone:  624-6896.

If you have any questions about eligibility, please contact Jim Rier via email:
Note:  If you anticipate that you will have staff that will be eligible for the minimum salary supplement and your school administrative unit has not established a contract for the 2006-07 school year, please contact Suzan Cameron via email: