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ADMINISTRATIVE LETTER: 4
TO: Superintendents of Schools
FROM: Susan A. Gendron, Commissioner
DATE: September 15, 2006
RE: October 1st Resident Enrollment Reporting – MEDMS Student Information System
The October 1, 2006 enrollment for each school and school administrative unit will be collected through the MEDMS Student Information System. Information on student enrollment from the MEDMS Student Information System will replace the EF-M-11 “October 1st Resident Enrollment Report (Public Schools)” and the EF-M-11E “Reimbursement for Students Enrolled in Equivalent Instruction Programs”. The October 1st and April 1st Resident Enrollment and the Reimbursement for Students Enrolled in Equivalent Instruction Programs forms (EF-M-11, EF-M-12, EF-M-11E and the EF-M-12E) will no longer be collected.
Note: Since October 1, 2006 falls on a Sunday, the official October 1st count will be as of October 2, 2006. If a student has moved from your school administrative unit to another school administrative unit prior to October 2, 2006, the exit date should be the last day they are counted for attendance.
School administrative units must enroll students in the MEDMS Student Information System no later than October 15, 2006. The MEDMS home page is available at: http://www.maine.gov/education/medms/
The following information will be available on the MEDMS Student Information website: http://www.maine.gov/education/medms/studentinfolist.htm
Superintendents of schools may review the students that have been enrolled in the MEDMS Student Information System by logging into MEDMS from the MEDMS home page and implementing the following steps:
Step 1. Click on “MEDMS Log In”, type in Username and Password
At this point a dialog box will appear on your screen with the question “Do you want to open or save this file?” We recommend that you “save” this file to an appropriate place on your computer or network drive.
Assistance is available from the MEDMS Help Desk via email firstname.lastname@example.org or by telephone at 624-6896.
For questions regarding student residency and enrollment, please email GPA.DOE@maine.gov
Information on Reporting Requirements for Publicly Funded Students that Attend Private Schools:
Public schools that contract with private schools should consider including in the contract a provision that the private school must report the unit’s publicly funded students in the MEDMS Student Information System. Also, I must remind you that contracts with private schools must be approved by the Commissioner pursuant to 20-A MRSA Section 2703, subsection 1, paragraph E.
Note: In order for a public school unit to pay public funds to a private school, a private school must be approved to receive public funds under 20-A MRSA Chapter 117, Subchapter 2. Each school year these schools will be listed on the Department of Education’s Tuition Rates website at:
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