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INFORMATIONAL LETTER NO: 104
POLICY CODE: IHAJ

 

TO:         Superintendents of Schools, Business Managers, Principals, and Technology Coordinators

FROM:   Susan A. Gendron, Commissioner

DATE:    February 17, 2006

RE:         MLTI Device Asset Management Procedures and Buyout Forms

On June 30, 2006, the lease ends for the current deployment of MLTI devices.  The Maine Department of Education (DOE) has two options for continuing the MLTI project: 1) deploy new laptops, or 2) continue to use the existing equipment.  While the DOE prefers the first option, decisions are dependent on a number if issues including the State’s Education budget.  If the DOE is able to deploy new laptops, then the old laptops may be purchased by SAUs from the DOE for $48 per device.  If the DOE is unable to deploy new devices and instead extends the existing MLTI contract, then existing MLTI devices will remain in place in middle schools.  Final decisions on the future of the MLTI project are expected to occur on or before April 1, 2006.
In preparation for either scenario, the DOE needs completely accurate and up-to-date MLTI device deployment information from schools.  This information needs to be confirmed and updated by April 1, 2006 in order to allow enough time for subsequent processes to occur.  Directions and specific procedures for this process may be downloaded at http://www.maine.gov/mlti/assets/.  For more information about the future MLTI plans, please see Informational Letter #74, http://www.maine.gov/education/edletrs/2006/ilet/06ilet074.htm.

Buyout Details (only if the DOE deploys new devices)
As noted in Informational Letter #74, schools may purchase all of their MLTI device deployments.  The DOE has also recently determined that schools may purchase some of the devices in their deployments.  If a school wishes to purchase some of its deployment, it must agree to return to the DOE only those devices that are in good working order, and the DOE will make those devices available to other schools, as many schools have expressed interest in acquiring more devices than are already deployed to them.  These devices will be available to schools on a “first-come, first-serve” basis.  Schools wishing to purchase another school’s available working devices must purchase the entire set of available devices located at the other school.  Details and procedures for the buyout are available for download at http://www.maine.gov/mlti/assets/.

In order to facilitate the buyout process, the DOE MLTI Project team has established the following procedures and timelines:

Asset Management Timeline

Buyout Timeline (only if DOE deploys new devices)

All Procedures and Forms may be downloaded from: http://www.maine.gov/mlti/assets/

If you have any questions, please contact Jeff Mao at 624-6634, jeff.mao@maine.gov or Heather Hamlin at 624-6746, heather.hamlin@maine.gov.