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ADMINISTRATIVE LETTER NO.:  33

POLICY CODE:  JHBB

TO:                 Superintendents of Schools

FROM:           Susan A. Gendron, Commissioner

DATE:            June 13, 2006

RE:                 Average Daily Attendance (ADA) Data Needed

The Average Daily Attendance Reporting data collection collects the student membership and attendance data for the previous school year (2005-06).

The No Child Left Behind Act (NCLB) requires states to identify schools not making Adequate Yearly Progress (AYP) based on academic and non-academic measures.  Maine uses attendance rates as its non-academic measure for determining AYP status for elementary and middle schools. Other state and federal requirements govern the collection of secondary attendance data.

The attendance data is collected as follows:

Elementary/Middle Schools (grades PK-8): The elementary/middle school form(s) collect attendance data for several NCLB-defined subgroup classes, including gender, ethnicity, special education (students with an IEP) status, economically disadvantaged status (free & reduced lunch), limited English proficiency status, and migrant student status.

Secondary Schools (grades 9-12): The secondary school form(s) collect attendance data for the entire school body for the year. Secondary schools are not currently required to collect attendance data by NCLB subgroups.

Please go to the following Internet link to fill out the information for each school in your school administrative unit(s):

http://www.maine.gov/education/adaform/login_page.htm

To access the web form, you will need to use the same superintendent login ID used for the School Lunch Reimbursement System.

Combined elementary/secondary schools will have two separate forms to complete; one form for the elementary portion of the school and one form for the secondary portion.

Please note that the attendance data for the entire school body of a school is an automatically generated field that is calculated by adding the male and female gender attendance numbers together after the form is submitted.  This field is not available for input, and this is intentional.

For schools not using a computerized student information system, the information being requested can be found on the Elementary/Secondary School Register, Page 10, Lines 11 and 12.

We appreciate your quick response to this request.  The DUE DATE is July 15, 2006.

If you have questions, please contact:

Patrick Dow - (207) 624-6797 - Enrollment Questions - patrick.dow@maine.gov
Charlotte Ellis - (207) 624-6808 - General Form Questions - charlotte.ellis@maine.gov
Jackie Soychak - (207) 624-6734 - NCLB Subgroup Questions and AYP status questions - jacqueline.soychak@maine.gov

SAG:PMD