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TO:                   Superintendents of Schools, Public and Private School Principals and Guidance Counselors, and Test Administrators (Please distribute to all personnel responsible for MEDMS student information and grade 11 MEA administration)

FROM:            Susan A. Gendron, Commissioner of Education

DATE:              March 4, 2005

RE:                   MEDMS and MEA / NCLB COMPLIANCE ALERT


As explained more fully in Informational Letter # 98 (2/25/05), all schools should be entering and/or verifying MEDMS student information related to the MEA March administration. Schools have until the end of the business day on March 23, 2005 to complete this process.

In particular, schools that entered their data through an automated upload process need to be aware that several of the required fields must be entered manually for students:


It has come to our attention that errors may have been made in determining which high school students were to take the grade 11 MEA last year, in 2004.   For example, we have found that in at least two schools the MEA administrators did not include several students in their third year of high school because they had not earned enough credits for junior class status.  This affected a number of students.  Students are required to be tested in their third year of enrollment regardless of credits.

Every student enrolled for the third year in high school in 2004 – 2005, regardless of credits or year of graduation assignment, must take the MEA in 2005, as stated in section 2.3 of the Maine Educational Assessment Operational Procedures for March 2004 (and 2005) Administration as well as in Informational Letter # 28 dated November 22, 2002.    Failure to comply with this requirement can result in having the student(s) count against the school for non-participation for NCLB AYP purposes.

We appreciate your immediate attention to these requirements.

For questions on the MEDMS information, please e-mail

For questions on the high school clarification, please call or email Rachelle Tome at

624-6705 or