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TO:                 Superintendents of Schools, CTE Site Directors, CDS Site Directors, Special Education Directors

FROM:           Susan A. Gendron, Commissioner

DATE:            February 16, 2005

RE:                 Electronic Federal Grant Application: Remaining Rollout Sites

Over the past two years, the Department has been converting from paper applications to an electronic version of the No Child Left Behind(NCLB) Consolidated Application, the Special Education Local Entitlement forms EF-S-08 and EF-S-09E, the Carl D. Perkins grant application, and the Annual Entitlement Application for Child Development Services (CDS).  This coming application cycle marks the third and final year of the rollout to the remaining School Administrative Units ( SAUs), CDS sites and Career and Technical Education (CTE) sites.

Electronic versions of these applications were initially piloted in the 2003-04 application cycle with six SAUs, two CDS sites, and two CTE sites. A second, larger pilot that included eleven CDS sites, all twenty-seven CTE sites, and forty SAUs was conducted in the 2004-2005 application cycle. Suggestions and ideas from these pilots became an integral part of the refinement of the design of the website, the electronic application, and the process for completion.

The 2005-06 rollouts will be trained this spring. To confirm where you are in the rollout process, please go to Training and technical assistance will begin in early April, taking place at various (hopefully convenient) locations throughout the state. The 2005-06 rollouts will be contacted with the training schedule.

We are currently soliciting sites with computer labs that might allow us to conduct the training. The plan is to train staff on the NCLB application in the morning session and on the Local Entitlement forms EF-S-08 and EF-S-09E in the afternoon. CDS sites will be trained separately.

The responsibilities of those who are attending training for the first time (2005-06 rollouts) are to:

We would like to make this transition to an electronic version as painless as possible and we are committed to providing an adequate amount of training and technical assistance to make that possible.

The person responsible for managing this project for the Department is Dr. George Smith. He can be reached at 377-3605 or emailed at Please forward your contact information and any questions to Dr. Smith. If you wish to volunteer your computer lab for use as a training site, please contact Dr. Smith.