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INFORMATIONAL LETTER NO.: 45
POLICY CODE: ILBB
TO: Superintendents of Schools (please forward to Assistant Superintendents, Principals, and Curriculum Coordinators)
FROM: Susan A. Gendron, Commissioner
Date: October 12, 2004
Key Points Covered in this Informational Letter:
No Child Left Behind (NCLB) Annual Assessment:
National Assessment of Educational Progress (NAEP):
Role of the
· MEDMS will be utilized to provide the student demographic information required for MEA analysis and the No Child Left Behind Act Adequate Yearly Progress accountability requirements. See MDOE Informational Letter #41 for information about MEDMS student data collection: http://www.maine.gov/education/edletrs/2005/ilet/05ilet041.htm.
This Informational Letter is intended to provide an overview for state level student assessment in the 2004-05 school year, which includes the MEA assessment of Learning Results, the annual assessments at grades 3, 5, 6, and 7 necessitated by the NCLB Act, and the biennial National Assessment of Educational Progress. You will receive additional detailed information about the administration requirements of each assessment.
The MEA, revised in the 2003-04 school year to provide more complete individual student results, is unchanged for 2004-05. The assessments in reading, writing, mathematics, and science/technology at grades 4, 8, and 11 are scheduled for March 7 – 18, 2005. The administration sequence and schedule are now posted on the MEA website at http://www.maine.gov/education/mea/index.htm. MEA materials will be delivered to schools no later than March 1, 2005 and retrieved on March 23, 2005. MEA test administration training will be scheduled for early February at five regional sites.
As MEA analysis and reporting will be based on student information from MEDMS, it is critical that all schools provide this data to MEDMS and update data as changes in enrollment occur during the school year. The benefit for schools is more efficient entry of the needed information and the assurance that the data used for analysis is accurate and up to date. The MEA Student Response Booklet (SRB) will come to schools pre-printed with the student’s name and MEDMS identification number as the key to the demographic information required for analysis and reporting.
In October, the MEA and No Child Left Behind Act staff will provide regional workshops on the interpretation and utilization of the MEA School Summary Reports and the NCLB Adequate Yearly Progress Reports. The locations and dates are listed below; registration information will be sent soon.
Presque Isle October 19, 2004 1:00 p.m.– 4:00 p.m.
A professional development opportunity for teachers to learn
the basics of standards-based scoring in science assessment is being planned
for December 1, 2, and 3 in
The MEA Online at grade 8 will expand to include all MEA content areas assessed, with the goal of achieving readiness and participation of all schools. Based on the experiences from assessing writing last year, modifications have been made to the computer-based assessment system to facilitate school and student participation. A streamlined readiness certification process and training opportunities are intended to support schools’ successful participation. The readiness certification requirements are available at the following website: http://MAINE.ITEST-K12.ORG. The dates and locations for half-day training opportunities, along with electronic registration, will soon be available at the same website. If you have questions about the status of your readiness certification, you may call the Measured Progress help desk at 1-877-934-8378.
Entry of MEDMS student demographic information is a key to successful participation in the MEA Online. To achieve the greatest benefit from both staff training and student training opportunities, you must provide student demographic information to MEDMS for grade 8 students by October 13, 2004.
MEA Personalized Alternate Assessment Portfolio (PAAP)
PAAP for grades 4, 8, and 11 will be unchanged in format for the 2004-05 school year. However, a recent federal NCLB ruling will allow extension of the timeline from 1 to 2 years for student science assessment responses to be collected. PAAP training will provide a strategy to phase in this change.
Training opportunities are scheduled throughout the year and can be accessed at the website shown above. The student portfolios must be submitted by April 4, 2005 and received by Measured Progress on or before April 8, 2005. Scoring will be held in late April, and provides an opportunity for teacher professional development. Information about scoring will be available at the training opportunities.
The No Child Left Behind Act (NCLB) requires annual assessments in reading and mathematics for all students in grades 3 – 8 and one secondary school grade to be used in determining Adequate Yearly Progress (AYP) for schools beginning in the 2005-06 school year. The MEA at grades 4, 8 and 11 will provide the required reading and mathematics assessment information. The Department is currently working with Measured Progress to develop reading and mathematics assessments at grades 3, 5, 6, and 7 based on the recently published grade level expectations (GLEs) for students. The new assessment will share a format similar to the MEA at grades 4, 8, and 11, containing a mix of selected-response and constructed-response questions to measure student performance on the GLEs. However, the tests will be shorter, approximately two hours for each content area, and will contain a greater percentage of selected-response items than the MEA. Information about grade level expectations is available at: http://www.maine.gov/education/lsalt/gles.htm
In this school year (2004-05), test questions for the new assessments will be field-tested in grades 3, 5, 6, and 7 in all schools. The field test will require a total of two hours of student time, one hour each for the reading and mathematics assessment. Because this is a field test, sets of different questions will be administered in schools and no local results will be produced. The purpose of the field test is to determine the items to be selected for the operational tests, and it will not play any role in AYP determination for 2004-05. It will also serve the purpose of familiarizing schools with the test’s format and the logistics of a multi-grade test administration.
The field test of the new NCLB assessments is scheduled for March 24 - 30, 2005. Schools will have the flexibility to administer the two one-hour test sessions anytime during the week. Schools have raised concern that they may not have the capacity to meet the administration requirements for students with special needs during the regular MEA test administration period. A survey of school capacity to administer the tests will follow the administration to help determine the best timing for the operational assessment beginning the 2005-06 school year.
Regional workshops titled “Introduction to
Presque Isle December 2 1 - 4 p.m.
The NCLB program also requires the development of an alternate assessment for the approximately 1 percent of students that cannot be accommodated in the standard administration. Currently the Department is collaborating with Measured Progress in the development of a task-based approach that will complement the PAAP program. Details about the new NCLB alternate reading and mathematics assessments, along with information about the field-test strategy, will be available soon.
National Assessment of Educational Progress (NAEP)
The National Assessment of Education Progress (NAEP) will be
administered in about half of the public schools in
MEA/NCLB Annual Assessment Contact Information: firstname.lastname@example.org