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ADMINISTRATIVE LETTER # 30 

POLICY CODE:   DB

TO:                  Superintendents of Schools

FROM:           Susan A. Gendron, Commissioner

DATE:            May 2, 2005

RE:                 Financial Report of Public Schools (EF-M-45) Fiscal Year July 1, 2004 - June 30, 2005            

The Financial Report of Public Schools (EF-M-45) Fiscal Year July 1, 2004 - June 30, 2005 is now available for your completion from our website.   The EF-M-45 workbook is a MS Office 95, Excel version 5.0 file that can be downloaded from the Department of Education’s homepage; the address is:

http://www.maine.gov/education/forms/mis.htm                   

This form should be submitted to GPA Support Services electronically, via email, by July 31, 2005.   Here is a list of documents available on our website to assist you in the completion of the report:

General instructions for electronic reporting are as follows:

1) Download the Excel spreadsheet for the EF-M-45.

a) Open your web browser (Microsoft Internet Explorer or Netscape Navigator).

b) Go to http://www.maine.gov/education/forms/mis.htm

c) Scroll down until you see the EF-M-45.

d) Click on the Microsoft Excel icon next to the form name.   This generally will download the Excel spreadsheet into your computer.   You may see an option to Open or to Save File.   Choose Save File.    

2) Complete the form.

a) Open Microsoft Excel (or other spreadsheet program).

b) Open the spreadsheet form you have downloaded.

c) Save the form with a different file name (Note: if using a spreadsheet program other than Microsoft Excel, make sure it has an option to save spreadsheets as Excel files with an .xls extension).

d) Fill in the information on the form.   Save often.

3)Send the form to the Department of Education.

a) Open your email program.

b) Create a new mail message to the contact person listed on the form.

c) You will need to attach the spreadsheet to the email.   In your email program, there should be an option such as Attach File.   Select your completed form.

d) Send the email.            

If you need further assistance in completing the EF-M-45 report, please contact Joanne Allen or Suzan Cameron via e-mail: joanne.allen@maine.gov or suzan.cameron@maine.gov    I would like to remind you that subsidy checks will be withheld, beginning with the August check, if the following reports have not been received: