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TO:                  Superintendents of Schools


FROM:            Susan A. Gendron, Commissioner


DATE:             September 27, 2004


RE:                   Fall School Statistical Report (EF-M-40) and Report of Public/Selected Private School System Part II - Dropouts (EF-M-35a)


The forms listed below are available on the Department of Education’s web site.  These forms have been converted from paper/Excel format to web-based reports.


EF-M-40         Fall School Statistical Report

EF-M-35a       Report of Public/Selected Private School System Part II - Dropouts


These reports must be completed as of October 1 and returned no later than October 15, 2004.  Please go to the following internet link and click on the appropriate form to complete the information for your schools/school district(s):




NOTE: To access the web forms, you will need to use the same superintendent login ID used for the School Lunch Reimbursement System.


Revisions to the above reports are due to the No Child Left Behind Act (NCLB) that requires each state to identify (1) graduation data, (2) dropout data, and (3) aggregate daily attendance and membership by ethnicity and gender as well as in the following four sub-groups:


o       Migrant Education students

o       Limited English Proficient students

o       Special Education students

o       Economically Disadvantaged students (Free & Reduced Lunch)

In order to meet these federal requirements, the Department of Education has modified the 2004-05 Fall School Statistic Report (EF-M-40) and the 2003-04 Report of Public/Selected Private School System – Part II Dropouts (EF-M-35a) to include the four sub-groups and they have become web-based reports


If you have questions regarding the four new sub-groups, please contact Jackie Soychak at (207) 624-6734 or email .


If you have questions regarding the student data reports, please contact Patrick Dow at (207) 624-6790 or email .