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INFORMATIONAL LETTER #120

POLICY CODE:KLL

 

 

TO:††††††††††††††††† Superintendents of Schools (Please forward to Asst. Superintendents, Curriculum Coordinators, School Principals, Guidance Directors, and Special Education Directors)

 

FROM:††††††††††† Susan A. Gendron, Commissioner of Education

 

DATE:†††††††††††† May 12, 2004

 

RE:†††††††††††††††††† Local Assessment System Module of the Maine Educational Data Management System (MEDMS)

 

Key Points Covered in this Informational Letter:

 

        The Department will soon release an RFP for the MEDMS local assessment system module.

        The MEDMS LAS module will be made available at little or no cost to the SAUs.

        MEDMS LAS will permit aggregation of statewide data in all five content areas required to be implemented this year.

        Local class data from SIS systems will be exportable to the MEDMS LAS module.

        Our current expectation is that MEDMS LAS will be delivered to SAUs by December 2004.

 

††††††††††† The Department will be seeking proposals for software development for a local assessment data management system that will be integrated with MEDMS.As school administrative units enter the final phase of local assessment system development each will need to manage significantly more student data.Our goal is to provide an asset management, tracking, and reporting tool to assist school units with the local data collection and reporting requirements for Maineís Learning Results.

 

††††††††††† Though many SAUs have made independent decisions to work with commercial vendors or with local software developers to build a local assessment system module, the Department remains committed to the goal of producing at little or not cost a data management system that will meet all the minimum requirements outlined in Chapter 127.The final design specifications for the RFP (see attached web link at end of this Informational Letter) include further criteria defined in the LAS Guide.It will be important for local school officials to review the design specifications in preparation for collecting student assessment information during the fall of 2004, prior to the expected MEDMS LAS completion date.In addition, if local units choose to pursue a commercial or locally developed alternative, the design specifications will ensure that any alternative product will have all of the essential capabilities required for full implementation of the local assessment system.

 

††††††††††† The MEDMS LAS module will permit SAUs to report aggregate school assessment results to the state to comply with the provision in Maine law that the state must monitor the statewide progress toward meeting the standards of the Learning Results in all required content areas.Since the Maine Educational Assessment (MEA) no longer tests social studies or health/PE, MEDMS will be our only method for collecting statewide achievement data.

 

††††††††††† The MEDMS LAS module will be designed to accept data from locally developed or commercially developed assessment systems through a standard flat file (CSV) transfer.This will be critical to permit SAUs to move student class information into MEDMS efficiently.

 

††††††††††† As part of the pre-Request for Proposal (RFP) process, a focus group was held on Wednesday, May 12 to review the proposed requirements for the Local Assessment System module of the MEDMS.The participants in the session included assistant superintendents, principals, curriculum coordinators, technical coordinators, and teachers, as well as representatives from the Department.The feedback from the focus group will be used in finalizing the MEDMS/LAS requirements in the RFP.

 

The anticipated timeline for the RFP is:

 

        RFP published††††††††††††††††††††††††††††††† June, 2004

        Proposals Due††††††††††††††††††††††††††††††† July, 2004

        Contract Award†††††††††††††††††††††††††††† August, 2004

        Implementation†††††††††††††††††††††††††††††† December, 2004

 

Input from the schools is critical to the success of this initiative. Please review the MEDMS/LAS design specifications at the following link:

 

http://www.maine.gov/education/medms/assessment/ilet120medmsLASrequirements.htm†††††††††

 

Department Contact Information:Bill Hurwitch at 624-6816 or bill.hurwitch@maine.gov