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TO:                  Superintendents of Schools and School Principals


FROM:            Susan A. Gendron, Commissioner


DATE:             July 28, 2003


RE:                  Temporary Approval Cards



Beginning with the 2003-2004 school year, all school personnel requiring a Criminal History Record Check approval will be issued a temporary approval card valid for 8 weeks upon submission of an approval application to the Certification Office.  In order to continue employment in an approval category after the 8-week period, the individual must be fingerprinted at an approved fingerprint site during the 8-week temporary approval period.  Once the Certification Office receives the criminal history record information and clears the applicant, a 5-year approval card will be issued. 


If an individual has had his/her fingerprints taken, but has not received a 5-year approval card prior to the expiration of the temporary approval card, he/she may be employed in an approval category until such time as the Commissioner has determined whether the Criminal History Record Check approval will be issued or denied. 


Prior to extending employment beyond the temporary approval date, the district must check with the Certification Office to determine whether or not the individual has been fingerprinted.


If you need additional approval applications, please contact the Certification Office at 207-624-6603 or by e-mail to Pat Julien at   A listing of approved fingerprint sites is available at or by contacting the Certification Office.  Applicants must register on-line to have their fingerprints taken at:


If you have questions or if we can assist you further, please call Nancy Ibarguen, Coordinator of Certification, at 207-624-6603.