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INFORMATIONAL LETTER: 89
POLICY CODE: IHB
TO: Superintendents
of Schools
FROM: Susan A. Gendron, Commissioner
DATE: June 27, 2003
ALERT: TIMEFRAME EXTENDED
RE: REQUEST FOR PROPOSALS: BLUEBERRY HARVEST SCHOOL AND OUTREACH SERVICES--Amended
The Maine Migrant Education Program is seeking proposals
from a School Administrative Unit or a consortium of School Administrative
Units for the development, implementation and evaluation of the Blueberry
Harvest School and outreach services focusing on two activity areas:
1) outreach
for Migrant Education in the blueberry harvest areas of Washington County, and
2) delivery
of a developmentally appropriate recreational and hands-on educational summer
program, at one or more school site(s), for the children of migrant workers at
the blueberry harvest in Washington County.
The program will support the State Migrant Education Mission
Statement and Goals.
The purposes of the project are:
·
to provide a rich and supportive environment fostering the
healthy and normal development of each child enrolled in the program;
·
to deliver services that address the more challenging
aspects of the families’ migrant lifestyles and foster self-esteem, competence
and independence within the children;
·
to deliver a cognitively
based curriculum for all eligible children to the extent possible;
·
to locate all eligible migrant students; and
·
to provide information regarding the Harvest Program and
outreach services in the blueberry harvest area of Washington County.
The project will be outcome- and results-oriented.
Several districts that wish to apply for only a portion of the grant may do so as a consortium. A consortium will submit only one application. Each consortium member and its contribution(s) to the total proposal must be clearly identified.
The grant is for up to $174,844 for four months and will be paid on a schedule approved by the Director of Maine Migrant Education and upon receipt of written financial and programmatic progress reports toward outcomes and measures that will be submitted to the Director of Maine Migrant Education for approval, in accordance with a State Agreement to Purchase Services (BP54). Funds must be expended by September 15, 2003.
Applicant’s Conference: An informational meeting for prospective applicants was held on June 19, 2003 on Maine’s ATM system.
Questions regarding this request for proposal need to be in writing and received by the end of the workday on July 1, 2003. Address questions to: Kathy Manning, Maine Department of Education, 23 State House Station, August, ME 04333-0023, or E-mail: Kathy.manning@maine.gov or FAX TO 207-624-6706.
Period of service
The grant is for four months (7/20/2003– 11/15/2003). At the Department’s discretion, the grant
may be renewed annually for up to an additional two (2) 4-month periods.
Renewal of the grant will be based upon availability of funds and satisfactory
performance of the successful applicant in moving toward meeting clearly
defined objectives as determined through monthly and period end reports,
informal and formal meetings and conversations, independent audit and
evaluation, as well as feedback from project participants.
Requirements For
Applicants
In order for a
proposal to be considered, the applicant must:
·
be a public School Administrative Unit (SAU) or a consortium
of SAUs in Maine. The applicant SAU will be responsible for all programmatic
and fiscal management and operations. A consortium of SAUs must identify the
SAU responsible for overall programmatic and fiscal management or operations;
·
be able to deliver the program and services in the blueberry
harvest region of Washington County;
·
provide all required information in the RFP package at the
time of submission (failure to do so will result in disqualification of the
proposal);
·
submit one (1) original and three (3) copies of the proposal
in a sealed package to:
Division
of Purchases
Fourth Floor Cross Office Building
111 Sewall Street
9 State House Station
Augusta, ME
04333-0009
· identify the content with the following application code, “RFP - Blueberry Harvest School and Outreach Services.”
Issue call
for proposals
6/10/2003
Written questions due 7/01/2003
Informational answers available on
the web 7/03/2003
Proposals due 7/11/2003
The proposal review team will evaluate the proposals
received and make an award decision in a timely manner. All applicants will be notified of the award
decision in writing when it is made.
This grant will be awarded through a competitive process and is subject
to the State of Maine’s grant review and approval process.
The proposal must be received by 2:00 PM, local time on
7/11/2003, at the Division of Purchases.
Please note that only proposals actually received at the Division of
Purchases prior to or at the above stated time will be considered. Proposals not received in the Division of
Purchases by this date and time, will be rejected without exception. No request for an extension of the stated
deadline will be approved. Faxed or
emailed copies will not be accepted.
To request
a copy of the Request for Proposal package, Please contact:
Kathy Manning, Maine Department of Education, 23 State House Station, Augusta, ME 04333-0023, E-mail: Kathy.manning@maine.gov, Telephone (207) 624-6705, or go to http://www.maine.gov/education/nclb/tic/home.htm on the web.
brenda/2 info letr Blueberry RFPCoverLet