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INFORMATIONAL LETTER NO: 29

POLICY CODE: DIE

 

 

 

DATE: November 1, 2000

 

TO: Superintendents of Schools

Municipal Officials of School Administrative Units

Directors of Applied Technology Regions

FROM: J. Duke Albanese, Commissioner

 

RE: Proposed Revisions to Title 20-A M.R.S.A. 6051, Audits

 

Scheduled for the upcoming legislative session, the department will be proposing the enclosed revisions to Title 20-A M.R.S.A. 6051, Audits (Attachment #1). This proposal is intended to make submission of the audit report less burdensome for many school administrative units by providing more flexible reporting requirements. The revisions will apply to fiscal years that begin after June 30, 2000.

 

Following is a summary of these proposed revisions:

 

  1. Section 1(E) - adds the Maine School Finance Act of 1995 for testing

compliance (1995 is in addition to testing the Act of 1985).

 

  1. Section 4(B)(1) requires that all written statements of assurance,

including an audited written reconciliation of the annual financial report prepared and certified by the auditor, be submitted to the Commissioner by DECEMBER 1st.

 

Note: Provided the statements of assurance and the written reconciliation

of the EF-M-45 - Annual Financial Report are submitted by December 1st, this requirement allows completion and submission of the July 1st to June 30th audit report to occur within a more reasonable time frame.

 

  1. Section 6 requires submission of the 6/30 audit report WITHIN 9 MONTHS after the end of the audit period, except that audits of Federal programs shall conform to Federal requirements.

 

 

 

 

 

 

 

 

 

 

Page 2

November 1, 2000

 

 

 

These proposed State audit requirements will allow the auditor to submit the statements of assurance and a reconciliation to the EF-M-45 report by December 1st with submission of the 6/30 audit report occurring no later than 9 months after the end of the audit period. The due date of December 1st for submission of the audit report was originally established in order to accommodate receipt of the statements of assurance, particularly regarding the accuracy of the EF-M-45 and compliance with the Maine School Finance Act.

 

School administrative units not on a 6/30 fiscal year end:

 

        shall continue to comply with the audit requirements of Section 6051,

and any revisions thereof, for submission of the 6/30 audit report for

the school department; and

 

        shall continue to submit the municipal audit report to the Department

of Education upon completion of the audit, except that audits of Federal

programs shall conform to Federal requirements.

 

The enclosed proposal is being made available to you now for planning purposes during fiscal year 2001. Once this legislation is passed, you will be notified if there are any additional significant changes to Section 6051 other than those listed here.

 

If you are not sure whether these audit requirements apply to you, please note that all school administrative units required to comply with Title 20-A, Section 6051 are listed in Attachment #2. If your name is on the list, you will be expected to submit the report(s) within the time frame(s) described above with the exception of the 6/30/00 report(s) as follows:

 

REMINDER: All audit reports for fiscal year ended 6/30/00 must be completed and submitted by December 1, 2000 under the current audit requirements of Section 6051.

 

Thank you for your attention to this matter. If you have any questions, please call Susan Griffin, Supervisor of Audit, at 287-4485.

 

 

Attachments:   

Proposed Audit Changes

School Administrative Units/Applied Technology Regions List

 

cc: Auditors of School Administrative Units &

Applied Technology Regions