ATV Club Grants
![[building a trail bridge: photo]](../../images/atv_3.jpg) What
is an ATV Club Grant?
It's money available to all ATV Clubs
registered with the ATV Program of the Bureau of Parks &
Lands. The moneys are to help defray some ATV trail development
and maintenance expenses.
Related Forms and Information:
Some of these forms are downloadable PDF documents.
You will need the free Acrobat
Reader to view them.If you have difficulty accessing
PDF forms, try the Adobe online tool to convert
a PDF to HTML text, or call the ATV Program at (207) 287-4958 or (888) 386-3288.
| ATV Grant Reimbursement Forms |
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How does a club obtain an application?
Applications are sent to each club registered with the Program
in May. All organized ATV clubs that notify the Bureau will
be registered. A club must be registered with the Program
before June 1 in order to be eligible for a grant during that
calendar year.
The Application Process
A completed application must be submitted to the ATV Program.
Deadline: July 1 is the deadline for applications. Any application
postmarked after that date will be denied for the season.
Is landowner permission required for use of the land where
the trail passes?
Yes. Written or oral permission is required. Documented proof
must be submitted with the application. The proposal must
also include approved permits by D.E.P. or L.U.R.C, when required
for any project.
What information is required on/with the application?
- club name and address
- president name and phone number
- trail master name and phone number
- trail classification
- map showing the mileage and location of trails
- proof of landowner permission
What type of map must be submitted with the application?
A topographical map or a map of similar scale and quality.
Trails should be accurately located on the map. Submission
of a hand drawn map is unacceptable.
What type of expenses are considered eligible?
Most trail development and or improvement costs such as:
- Gas & Oil / Nails & Bolts etc.
- Equipment rental, repair, or hourly rate
- Bridge and culvert materials
- Labor for approved work on the trails
Are capital equipment purchases, such as ATVs, eligible
expenses?
No. The Bureau will not reimburse for capital equipment purchases.
A reasonable hourly rental fee or mileage rate can be charged
to reflect those expenses.
Do the trails have to meet certain guidelines?
Yes. Recommended guidelines
are included in the material accompanying the application.
If circumstances warrant, the Bureau can make exceptions,
providing they do not detract from the safety and enjoyment
of the user.
How does a club know whether the grant is approved or
denied?
A letter will be sent to the club correspondent notifying
him/her of the disposition of their application. A copy of the approved application
will accompany the approval letter.
How will a club know the amount of the approved grant?
The approval letter and a copy of the application will state
the grant amount. The maximum any club can receive may change each year based on available funding.
Once a project is approved, does the club receive a check
for the amount?
No. This is a reimbursement Program. Local money must be spent
before State money can be received. A completed reimbursement
form must be submitted to the ATV Program.
When should a reimbursement request be submitted?
Clubs should send their requests in as soon as the work is
completed. Reimbursement requests should not be submitted
more often than monthly. All requests must be postmarked on
or before January 31st of the following calendar year.
What if a club spends less than the approved amount?
A club can only receive reimbursement for out-of-pocket expenses
relating to club trail construction and maintenance.
If a club's expenses exceed the approved amount, can reimbursement
exceed that amount?
No. Reimbursement cannot exceed the approved amount, however,
the Bureau would like to know what the total expenses were
for future Program evaluation.
Do receipts have to accompany the reimbursement request
to prove the reported expenses?
Yes. Worksheets and copies of receipts should be submitted with the
reimbursement form. Clubs should retain copies for future
inspection should the need arise.
Is it possible for a club to receive any money if the
reimbursement request is submitted after the deadline?
Yes. However, for each day the request is late, 10% of the
approved amount, or 10% of the actual expenses, whichever
is less, will be deducted. No reimbursement will be made 10
days after the deadline.
When will the approved club receive the reimbursement
check and to whom will the check be sent?
The Program reviews the reported expenses for approval. If
there are no problems, checks are normally issued in 20 working
days. The check will be sent to the club president of record
and mailed to the address on record with the Department of Conservation, Bureau of Parks and Lands.
May trails funded through this grant be included in another
grant request to the ATV Program?
No. These funded trails may not be included in any other grant
application to this program.
May the trails included under these grants be confined
to the club members only?
No. Trails must be open to the public for ATV riding.
What method is used by the State to ensure that the work
is performed according to the project description?
A representative
of the ATV Program does periodic field inspections & audits.
Additional questions or requests for assistance should
be directed to the:
Dept. of Conservation,
Bureau of Parks & Lands
ATV Program
22 State House Station
Augusta, Maine 04333-0022
Tel. (207) 287-4958 or 888-386-3288
"The laws and policies of Maine and the
United States prohibit discrimination in Department of Conservation
programs and/or employment because of race, religion, national
origin, sex, age or disability. Any person who believes discrimination
has occurred should contact the commissioner, Maine Department
of Conservation, 22 State House Station, Augusta, Maine 04333-0022;
Tel. (207) 287-2211."
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