It's money available to all ATV Clubs registered with the ATV Program of the Bureau of Parks & Lands. The moneys are to help defray some ATV trail development and maintenance expenses.

Related Forms and Information:
Some of these forms are downloadable PDF documents. You will need the free Acrobat Reader to view them. If you have difficulty accessing PDF forms, try the Adobe online tool to convert a PDF to HTML text, or call the ATV Program at (207) 287-4958 or (888) 386-3288.

General Forms

ATV Club Update Form

Sign Order form

Landowner Permission Form

Verbal Landowner Permission Form

2012 ATV Club Grant Application Forms

2012 Applications will be available here and mailed out to all active/registered clubs the beginning of April

2012 ATV Grant Reimbursement Forms

How does a club obtain an application?
Applications are sent to each club registered with the Program in May. All organized ATV clubs that notify the Bureau will be registered. A club must be registered with the Program before June 1 in order to be eligible for a grant during that calendar year.

The Application Process
A completed application must be submitted to the ATV Program.
Deadline: July 1 is the deadline for applications. Any application postmarked after that date will be denied for the season.

Is landowner permission required for use of the land where the trail passes?

Yes. Written or oral permission is required. Documented proof must be submitted with the application. The proposal must also include approved permits by D.E.P. or L.U.R.C., when required for any project.

What information is required on/with the application?

club name and address
president name and phone number
trail master name and phone number
trail classification
map showing the mileage and location of trails
proof of landowner permission

What type of map must be submitted with the application?

A topographical map or a map of similar scale and quality. Trails should be accurately located on the map. Submission of a hand drawn map is unacceptable.

What type of expenses are considered eligible? Most trail development and or improvement costs such as:

Gas & Oil / Nails & Bolts etc.
Equipment rental, repair, or hourly rate
Bridge & Culvert materials
Labor for approved work on the trails

Are capital equipment purchases, such as ATVs, eligible expenses?
No. The Bureau will not reimburse for capital equipment purchases. A reasonable hourly rental fee or mileage rate can be charged to reflect those expenses.

Do the trails have to meet certain guidelines?
Yes. Recommended guidelines are included in the material accompanying the application. If circumstances warrant, the Bureau can make exceptions, providing they do not detract from the safety and enjoyment of the user.

How does a club know whether the grant is approved or denied?
A letter will be sent to the club correspondent notifying him/her of the disposition of their application. A copy of the approved application will accompany the approval letter.

How will a club know the amount of the approved grant?
The approval letter and a copy of the application will state the grant amount. The maximum any club can receive may change each year based on available funding.

Once a project is approved, does the club receive a check for the amount?
No. This is a "Reimbursement Program". Local money must be spent before State money can be received. A completed reimbursement form must be submitted to the ATV Program.

When should a reimbursement request be submitted?
Clubs should send their requests in as soon as the work is completed. Reimbursement requests should not be submitted more often than monthly. All requests must be postmarked on or before January 31st of the following calendar year.

What if a club spends less than the approved amount?
A club can only receive reimbursement for out-of-pocket expenses relating to club trail construction and maintenance.

If a club's expenses exceed the approved amount, can reimbursement exceed that amount?
No. Reimbursement cannot exceed the approved amount, however, the Bureau would like to know what the total expenses were for future Program evaluation.

Do receipts have to accompany the reimbursement request to prove the reported expenses?
Yes. Worksheets and copies of receipts should be submitted with the reimbursement form. Clubs should retain copies for future inspection should the need arise.

Is it possible for a club to receive any money if the reimbursement request is submitted after the deadline?
Yes. However, for each day the request is late, 10% of the approved amount or 10% of the actual expenses, whichever is less, will be deducted. No reimbursement will be made 10 days after the deadline.

When will the approved club receive the reimbursement check and to whom will the check be sent?
The Program reviews the reported expenses for approval. If there are no problems, checks are normally issued in 20 working days. The check will be sent to the club president of record and mailed to the address on record with the Department of Conservation, Bureau of Parks and Lands.

May trails funded through this grant be included in another grant request to the ATV Program?
No. These funded trails may not be included in any other grant application to this program.

May the trails included under these grants be confined to the club members only?
No. Trails must be open to the public for ATV riding.

What method is used by the State to ensure that the work is performed according to the project description?
A representative of the ATV Program does periodic field inspections & audits.

Additional questions or requests for assistance should be directed to:

Dept. of Conservation,
Bureau of Parks & Lands
ATV Program
22 State House Station
Augusta, Maine 04333-0022
Tel. (207) 287-4958 or 888-386-3288

"The laws and policies of Maine and the United States prohibit discrimination in Department of Conservation programs and/or employment because of race, religion, national origin, sex, age or disability. Any person who believes discrimination has occurred should contact the commissioner, Maine Department of Conservation, 22 State House Station, Augusta, Maine 04333-0022; Tel. (207) 287-2211."

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