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Career Opportunity Bulletin

SUPERVISOR OFFICE SERVICES

CODE:  073500    PAY GRADE:  17    ($14.20 – 18.82/hr.)*

Value of State-paid Dental Insurance:  $13.69 biweekly

Value* of State-paid Health Insurance:

  • Level 1:  100% State Contribution (employee pays nothing):  $363.77 biweekly
  • Level 2:  95% State Contribution (employee pays 5%):  $345.58 biweekly
  • Level 3:  90% State Contribution (employee pays 10%):  $327.39 biweekly
  • Level 4:  85% State Contribution (employee pays 15%):  $309.20 biweekly

*The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program as of July 1, 2011.

Value of State’s share of Employee’s Retirement:  11.54% of pay

*Salary includes a 1% Market Pay Adjustment

OPENING DATE:  February 14, 2013

CLOSING DATE:  February 28, 2013 

JOB DESCRIPTION:

This is administrative work of a supervisory nature in overseeing, monitoring, and coordinating the provision of office support services for a department or agency.  Responsibilities include overseeing functions relating to procurement, leases and building maintenance, mailroom operations, and general clerical services.  Work requires familiarity with state and federal procurement standards, and methods and rules affecting administrative and operating requirements as related to agency, personnel, and business management programs.  Supervision is exercised over clerical staff engaged in office service operations.

MINIMUM REQUIREMENTS:

In order to qualify, you must have an eight (8) year combination of experience and/or education in clerical work and/or office management to include three (3) years of supervisory experience.

GENERAL INFORMATION:

TYPICAL DUTIES in this job classification include: 

The Bureau of Human Resources reserves the right to use any other selection devices necessary in order to identify those candidates who are most qualified.   

APPLICATION INFORMATION:

You must complete the on-line application by logging on to our Web Page (www.maine.gov/bhr/state_jobs), clicking the Open Competitive Jobs link, and clicking Apply Now under this job title.

The Bureau of Human Resources is unable to provide copies of submitted materials.

Maine State Government is an Equal Opportunity/Affirmative Action Employer


SUPPLEMENTAL QUALIFICATIONS FORM

Supervisor Office Services (073500)

APPLICANT’S NAME:  __________________________________________________________

INSTRUCTIONS:

  • Your responses on this form will be used to make a numerical evaluation of your training and experience (your final score).
  • False or misleading statements may result in rejection of your Application for Employment or dismissal from Maine State Service if selected.
  • Statements made on this form and in your application are subject to verification by the Bureau of Human Resources and the Appointing Authority.

SECTION I - Minimum Requirements

    Work Experience Guidelines for this section ONLY:

 

-

Work Experience must be full time equivalent (40 Hours/Week).

 

-

To convert credit hours to months of experience use the following calculations:  Total Credit Hours / 2.5 = Months of Experience.

 

Please check the box which best describes your training, education, or experience.

 

I have an eight (8) year combination of experience and/or education in clerical work and/or office management to include three (3) years of supervisory experience.

 

I do not have an eight (8) year combination of experience and/or education in clerical work and/or office management to include three (3) years of supervisory experience.

Sections II and III:  Using the definitions below as your guide, indicate your skill level for each of the areas listed by marking the appropriate boxes.  Your responses will be verified during the interview and reference check process.

Definitions:

None -

I have no training, education, or experience in this area.

   

Level 1 -

I have successfully completed training or coursework in this area

 -OR- I have some experience performing this task under close supervision.

   

Level 2 -

I have experience performing this task and am fully capable of performing this task independently.

   

Level 3 -

I have experience training staff or providing assistance to other staff in this area.

SECTION II:

I have:

None

Level 1

Level 2

Level 3

Supervised the operation of a large storeroom which included responsibility for receipt, storage, distribution, and accounting for property and supplies.

       

Supervised a large central mailroom for mail processing and distribution for a large bureau or division.

       

Developed floor plans, reviewed work flow and office procedures to make changes and improvements.

       

Planned, organized, assigned, directed, and overseen the work activities of subordinate staff engaged in housekeeping, custodial, mailroom, stockroom, printing, clerical, and/or related office service activities in order to ensure efficient and effective operations.

       

Developed and presented data in order to negotiate new leases, renewals, or removal of existing leases.

       

Developed and maintained floor plans and reviewed and recommended changes in order to improve office operations.

       

Developed and maintained operations cost data in order to provide budgetary input and improve administrative efficiency.

       

Procured equipment, supplies, or contractual services in accordance with department requests and needs in order to provide required support.

       

Overseen receipt, storage, distribution, and inventory of agency property in order to maintain accountability.

       

SECTION III:

Computer Experience:

None

Level 1

Level 2

Level 3

Word processing

       

Spreadsheets

       

Databases

       

PowerPoint, or similar presentation software

       

E-mail

       

Internet

       

Scanning and Indexing

       

Web publishing software such as Dreamweaver or similar software