Donee Information

 

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Given the current health climate, our office is practicing personal hygiene, social distancing, and other precautions in compliance with Maine CDC recommendations.

DONEE NOTICE

  • MAINE STATE SURPLUS WAREHOUSE AND AUCTION YARD IS OPEN TO DONEES BY APPOINMENT ONLY.
  • PLEASE CALL  287-2923 TO SCHEDULE A TIME AND BE ADVISED YOU NEED TO BRING A FACE COVERINGS AS THEY ARE REQUIRED.
  • DONEES PLEASE VISIT https://www.maine.gov/dafs/bbm/centralservices/surplus-property/donee-information  CALL 207-287-2923 TO SCHEDULE A TIME TO VIEW ANY ITEMS OF INTEREST.
  • AUCTION PRICES ARE LISTED ON OUR WEBSITE AND ITEMS WILL BE OFFERED 1ST COME 1ST SERVE.

Donee Application

Donee Viewing List

Auction Photographs

Federal Surplus

Property Available Donees Only

Donee Applications

Please select one of the following forms.

Authorized Representatives (PDF) - Update list of Donee representatives

Donee Application word document (DOC) - this application will open as a word document

Print the application and complete.

NO PETS ALLOWED AT THE SURPLUS PROPERTY LOCATION

STATE OF MAINE
STATE AGENCY FOR FEDERAL SURPLUS PROPERTY

95 State House Station
Augusta, ME 04333-0095
Tel: (207) 287-2923
Fax: (207)287-3640

To those interested in the State Agency for Surplus Property:

The State Agency for Surplus Property in the Department of Administrative and Financial Services is responsible for the distribution and allocation of all surplus property. Surplus is federal personal property that is owned by the federal government and donated to various states through GSA (General Services Administration). The State Agency for Surplus Property acts as a clearinghouse to obtain donable property from all possible sources. Donable property is then allocated to all eligible donees through the systematic review of requests and the assessment of each donee's level of need. The purpose of allocation is to achieve a fair and equitable distribution of surplus property to all eligible donees throughout the State.

Eligible donees include the following:

  1. Public agencies, including public schools.
  2. Nonprofit, tax-exempt organizations.

To be considered eligible, each donee must meet the requirements established by federal regulations. Each donee that is approved by the Manager will be eligible for all types of federal surplus property.

Eligible donees can obtain property by having the chief administrator, town manager, executive director, etc., complete the Application for Eligibility, Debarment and Assurance documents. Requests will be reviewed periodically as property becomes available. Allocations will be made on a routine basis to donees with the greatest need for a particular item and those with the earliest request. Property can also be obtained by "screening" at the agency's warehouse facilities. Screening includes looking at property, claiming it for a donee, and taking it back to the organization, town, etc.

If you would like to participate in this program and you think you are eligible, please complete the four forms attached to this letter.

Once the application is completed it must be printed then mailed or faxed to our office due to signature requirements. The Application for Eligibility needs to be renewed every 3 years.

REQUEST

If your application for eligibility is approved and you wish to request items such as trucks, loaders, generators or any other heavy equipment, please submit your request to the above address.

Do not list items such as desks, chairs, typewriters, etc., as they are readily available through our warehouse.

In accordance with Federal law and the General Services Administration's (GSA) regulations and policies, this institution is prohibited from discriminating on the basis of race, color


Donee Viewing

 

Official Notice of Policy Change

Effective Immediately, the State of Maine will no longer allow the purchasing of any auction item by a donee after the date of the Donee Viewing and Donee Auction. The change is being made to reduce staff and advertising costs associated with preparation for the auction.

Donees will be allowed to send in a silent bid submitted on their organizations letterhead. The bid must be received by 1:00pm on the day of the Donee viewing and Donee auction. Please clink link to view full details of the policy change. Official Notice of Policy Change (PDF)

Donee Absentee Bid Form (PDF)

Donee Auction Yard Access Policy Change (PDF)

Emergency Sale Policy for Auction Property

Effective immediately, the State of Maine will require independent third party verification of the need and the status of the item being replaced. This could come from a newspaper article describing the loss of the equipment due to a catastrophe or an appraiser hired by the donee. This third party verification will be at the cost of the donee. If the State of Maine verifies that a donee has falsified documents or statements, the donees status will be revoked and they could face a permanent ban.

If a donee submits an emergency request for a specific item by model number that they have been advised is available by someone other than State Surplus Property, and there are other similar items available, those requests will be denied.

Emergency sales will be allowed up to the week prior to the donee viewing date. No emergency sales will be allowed the week of donee viewing.

Criteria for emergencies would be the loss or a critical need of a vehicle or equipment which has an immediate and substantial impact on public safety and health.

Emergency Form(DOC)

The form above must be submitted to the Manager of Surplus Property for evaluation and subsequent approval/denial. The request must be submitted by the Chief Administrator, Executive Head, or Governing Board Official designated on the Surplus Property approved application for eligibility.

We recommend you check the auction list to ensure your item(s) are available for purchase on the donee viewing day. You are welcome to contact us at 287-5753 to confirm availability.

Due to the COVID-19 virus and in compliance with Maine CDC recommendations the March 26, 2020 DONEE VIEWING will be canceled. Please continue to visit our website for rescheduled dates and other bid opportunities.

DATE:

-DONEES PLEASE CALL 207-287-4586 OR 207-287-5753 TO SCHEDULE A TIME TO VIEW ANY ITEMS OF INTEREST.

-PRICES ARE LISTED AND WILL BE OFFERED 1ST COME 1ST SERVE

1813. Rules and Regulations

The Director of the Bureau of Business Management, with the approval of the Commissioner of Administrative and Financial Services, may adopt, modify or abrogate rules for the following purposes: (1991, c. 780, Pt.Y, 6S (amd).)

6. Surplus Property. Providing for transfer of supplies, material and equipment that are surplus from one state department or agency to another that may need them, and for the disposal by private and public sale of supplies, materials and equipment that are obsolete and unusable. Political subdivisions, educational institutions or qualifying nonprofit organizations, as defined in Section 1813-A, must be given an opportunity to purchase the surplus items through private sale. If two (2) or more political subdivisions, educational institutions or qualifying nonprofit organizations are interested in any item, the sale must be the result of competitive bid. Any equipment so purchased must be retained for a period of at least one year in a current ongoing program. Any item purchased by a political subdivision, educational institution or qualifying nonprofit organization under this section may not be sold or transferred by that political subdivision, educational institution or qualifying nonprofit organization for a period of six (6) months from the date of the private sale and the State reserves the right to refuse to sell additional equipment to a political subdivision, educational institution or qualifying non profit organization if it is determined that the political subdivision, educational institution or qualifying nonprofit organization has not retained the equipment for the required period of six months.

(1991,c.418,&1 (amd).)

Donees are subject to unannounced compliance checks to ensure the property is being utilized for its intended purpose.

ITEM # Year MAKE MODEL VIN TYPE MILEAGE CONDITION AGENCY PRICE
1 2013 CHEVY IMPALA 2G1WF5E37D1262271 LG 4 DOOR SEDAN 120,431 RUNNING; NO KNOWN DEFECTS. REAR BUMPER BRACKET, FRONT & REAR BRAKE PADS/ROTORS, OUTER TIE ROD ENDS. $2,900.00
2 2009 GMC SIERRA K1500 1GTEK19J29Z244632 EXT CAB 4WD 125,535 TOW SEE UNSAFE FORM. BOTH ROCKER PANELS ROTTED, D/S PLATE LIGHT OUT, D/S REAR SHOCK, EVAP VAPOR PIPE TO FILTER BROKEN. $5,000.00
3 2014 FORD F150 1FTFX1CF7EKE65818 EXT CAB 2WD 157,483 TOW SEE UNSAFE FORM, R. PLATE LIGHT OUT, LEFT UPPER TAIL LIGHT, ACCIDENT DAMAGE, FLOORPLAN RUST HOLE. $5,500.00
4 2013 FORD F150 1FTFX1EF5DKF11318 EXT CAB 4WD 164,808 TOW SEE UNSAFE FORM. ROCKER PANELS & CAB CORNERS, BOTH EXHAUST MANIFOLD HEADTSHIELDS, L/F OUTER TIE ROD, WINDSHIELD CRACKED. $5,500.00
5 2013 FORD F250 1FT7W2A60DEB53157 3/4 TON CREW CAB 2WD 147,801 TOW SEE UNSAFE FORM, HOLES BACK BODY, F & R PADS/ROTTORS, E-BRAKE CABLE, HEATER, WINDSHIELD $5,500.00
6 2011 FORD FUSION 3FAHP0GA6BR346155 MID SIZE SEDAN 4 DR 126,250 RUNNING; NO KNOWN DEFECTS. $2,700.00
8 2013 FORD F150 1FTFX1CF9DKF11289 EXT CAB 2WD 147,685 RUNNING; NO KNOWN DEFECTS. $6,500.00
9 2013 FORD FUSION 3FA6P0G78DR373288 MID SIZE SEDAN 4 DR 120,692 RUNNING. OPEN RECALL 20S30. $4,500.00
10 2013 FORD FOCUS SEDAN 1FADP3F22DL118634 4 DOOR COMPACT SEDAN 128,913 RUNNING; NO KNOWN DEFECTS. $2,500.00
    JOHN DEERE TRACTORW/ATTACH J0QX495 47" MOWER 0 RUNS, REDONE BEARINGS ON SNOWBLOWER 20,415 HOURS, 2 WHEEL DRIVE $2,500.00

Transit Plates are not available at the Donee Viewing

 


Federal Surplus Property

The Department of Administrative and Financial Services is designated as the state agency to receive and distribute federal surplus property that may become available for distribution to eligible recipients within this State. The department, through the Bureau of General Services, may acquire, warehouse, allocate and distribute surplus government property to all recipients within the State who have been or who may later be designated as eligible to receive such surplus property by the Congress of the United States or any other federal official empowered to make such determination. The Commissioner of Administrative and Financial Services may enter into cooperative agreements with any duly authorized federal official to carry out the purposes of this section. [2005, c. 386, Pt. H, ?10 (NEW).]

Upon transfer of surplus property to an eligible recipient, the Commissioner of Administrative and Financial Services shall charge and receive from that recipient money sufficient to cover the acquisition, warehousing, handling, administrative and delivery costs chargeable to that property. The commissioner shall employ and assign such supervisory and clerical personnel as may be necessary to carry out this section, subject to the Civil Service Law. [2005, c. 386, Pt. H, ?10 (NEW).]


Property Available For Donees Only