Donee Information

 

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DONEE NOTICE

  • The State of Maine Surplus Property will be reinstituting it’s in person Donee Viewing Days on the 3rd Friday of each month from April 2023 through November 2023.  Any Pre -qualified/approved Donee may access the auction yard to view item(s) from 1-2pm on the 3rd Friday of the month.  Donee Auction will take place at 2PM.

Donee Application

Donee Viewing List

State Surplus Email

Auction Photographs

Federal Surplus

Property Available Donees Only

Donee Applications

Please select one of the following forms.

Authorized Representatives (PDF) - Update list of Donee representatives

DONEE APPLICATION - this application will open as a PDF document

Print the application and complete.

NO PETS ALLOWED AT THE SURPLUS PROPERTY LOCATION

STATE OF MAINE
STATE AGENCY FOR FEDERAL SURPLUS PROPERTY

95 State House Station
Augusta, ME 04333-0095
Tel: (207) 287-2923
Fax: (207)287-3640

To those interested in the State Agency for Surplus Property:

The State Agency for Surplus Property in the Department of Administrative and Financial Services is responsible for the distribution and allocation of all surplus property. Surplus is federal personal property that is owned by the federal government and donated to various states through GSA (General Services Administration). The State Agency for Surplus Property acts as a clearinghouse to obtain donable property from all possible sources. Donable property is then allocated to all eligible donees through the systematic review of requests and the assessment of each donee's level of need. The purpose of allocation is to achieve a fair and equitable distribution of surplus property to all eligible donees throughout the State.

Eligible donees include the following:

  1. Public agencies, including public schools.
  2. Nonprofit, tax-exempt organizations.

To be considered eligible, each donee must meet the requirements established by federal regulations. Each donee that is approved by the Manager will be eligible for all types of federal surplus property.

Eligible donees can obtain property by having the chief administrator, town manager, executive director, etc., complete the Application for Eligibility, Debarment and Assurance documents. Requests will be reviewed periodically as property becomes available. Allocations will be made on a routine basis to donees with the greatest need for a particular item and those with the earliest request. Property can also be obtained by "screening" at the agency's warehouse facilities. Screening includes looking at property, claiming it for a donee, and taking it back to the organization, town, etc.

If you would like to participate in this program and you think you are eligible, please complete the four forms attached to this letter.

Once the application is completed it must be printed then mailed or faxed to our office due to signature requirements. The Application for Eligibility needs to be renewed every 3 years.

REQUEST

If your application for eligibility is approved and you wish to request items such as trucks, loaders, generators or any other heavy equipment, please submit your request to the above address.

Do not list items such as desks, chairs, typewriters, etc., as they are readily available through our warehouse.

In accordance with Federal law and the General Services Administration's (GSA) regulations and policies, this institution is prohibited from discriminating on the basis of race, color


Donee Viewing

Official Notice of Policy Change

-The State of Maine Surplus Property will be reinstituting it’s in person Donee Viewing Days on the 3rd Friday of each month from April through November. Any Pre -qualified/approved Donee may access the auction yard to view item(s) from 1-2pm on the 3rd Friday of the month.  Donee Auction will take place at 2PM.

Donees will be allowed to send in a silent bid submitted on their organizations letterhead. The bid must be received by 1:00pm on the day of the Donee viewing and Donee auction. Please clink link to view full details of the policy change. Official Notice of Policy Change (PDF)

Donee Absentee Bid Form (PDF)

Donee Auction Yard Access Policy Change (PDF)

Emergency Sale Policy for Auction Property

Effective immediately, the State of Maine will require independent third party verification of the need and the status of the item being replaced. This could come from a newspaper article describing the loss of the equipment due to a catastrophe or an appraiser hired by the donee. This third party verification will be at the cost of the donee. If the State of Maine verifies that a donee has falsified documents or statements, the donees status will be revoked and they could face a permanent ban.

If a donee submits an emergency request for a specific item by model number that they have been advised is available by someone other than State Surplus Property, and there are other similar items available, those requests will be denied.

Emergency sales will be allowed up to the week prior to the donee viewing date. No emergency sales will be allowed the week of donee viewing.

Criteria for emergencies would be the loss or a critical need of a vehicle or equipment which has an immediate and substantial impact on public safety and health.

Emergency Form(DOC)

The form above must be submitted to the Manager of Surplus Property for evaluation and subsequent approval/denial. The request must be submitted by the Chief Administrator, Executive Head, or Governing Board Official designated on the Surplus Property approved application for eligibility.

We recommend you check the auction list to ensure your item(s) are available for purchase on the donee viewing day. You are welcome to contact us at 287-5753 to confirm availability.

-The State of Maine Surplus Property will be reinstituting it’s in person Donee Viewing Days on the 3rd Friday of each month from April through November. Any Pre -qualified/approved Donee may access the auction yard to view item(s) from 1-2pm on the 3rd Friday of the month.  Donee Auction will take place at 2PM.

-Dates for Donee viewing:

April 21, 2023

May 19, 2023

June 16, 2023

July 21, 2023

August 18, 2023

September 15, 2023

October 20, 2023

November 17, 2023

1813. Rules and Regulations

The Director of the Bureau of Business Management, with the approval of the Commissioner of Administrative and Financial Services, may adopt, modify or abrogate rules for the following purposes: (1991, c. 780, Pt.Y, 6S (amd).)

6. Surplus Property. Providing for transfer of supplies, material and equipment that are surplus from one state department or agency to another that may need them, and for the disposal by private and public sale of supplies, materials and equipment that are obsolete and unusable. Political subdivisions, educational institutions or qualifying nonprofit organizations, as defined in Section 1813-A, must be given an opportunity to purchase the surplus items through private sale. If two (2) or more political subdivisions, educational institutions or qualifying nonprofit organizations are interested in any item, the sale must be the result of competitive bid. Any equipment so purchased must be retained for a period of at least one year in a current ongoing program. Any item purchased by a political subdivision, educational institution or qualifying nonprofit organization under this section may not be sold or transferred by that political subdivision, educational institution or qualifying nonprofit organization for a period of six (6) months from the date of the private sale and the State reserves the right to refuse to sell additional equipment to a political subdivision, educational institution or qualifying non profit organization if it is determined that the political subdivision, educational institution or qualifying nonprofit organization has not retained the equipment for the required period of six months.

(1991,c.418,&1 (amd).)

Donees are subject to unannounced compliance checks to ensure the property is being utilized for its intended purpose.

Transit Plates are not available at the Donee Viewing

ITEM # Year MAKE MODEL VIN TYPE MILEAGE CONDITION AGENCY PRICE
707   1 LOT STEEL GRATING   3'3"X19'8"   NEW $2,750.00
708   1 LOT BULK STEEL & ALUM       NEW $2,750.00
709   1 LOT STEEL & ALUM PLATE       NEW $5,000.00
710 1994 SKI DOO SKANDIC 1505-00816 SNOWMOBILE   FAIR $250.00
711 1996 SKI DOO SKANDIC 112000193 SNOWMOBILE   FAIR $250.00
712 2013 FORD FOCUS SEDAN 1FADP3F27DL118631 4DR COMPACT SEDAN 97,316 TOW SEE UNSAFE FORM, DRIVE TRAIN NOISE AND VIBRATION $1,000.00
713 2018 GMC SIERRA K1500 1GTV2LEC2JZ311558 EXT CAB 4WD 138,998 TOW SEE UNSAFE FORM, TRANSMISSION, CYLINDER 7-NO COMP $12,000.00
714 2014 FORD F150 1FTFX1EF4EKE71413 EXT CAB 4WD 158,982 TOW SEE UNSAFE FORM, RUSTED ROCKERS, REAR BRAKES, FRONT STRUTS, TIRES, WIPERS, 4X4 HUB $3,000.00
715 2012 CHEVY MALIBU 1G1ZA5EU8CF387615 MID SIZE SEDAN 4 DR 116,613 TOW SEE UNSAFE FORM, BODY RUST, FRONT AND REAR BRAKES, EXHAUST LEAK, OIL LEAK AT ENGINE/TRANSMISSION $2,000.00
716 2009 GMC SAVANA G1500 1GTFG154391177737 FULL SIZE VAN, CARGO 116,818 TOW SEE UNSAFE FORM, RUSTED BRAKES, TRANSMISSION STUCK IN FIRST GEAR $2,250.00
717 2015 GMC SIERRA C1500 1GTR1TEC0FZ331447 EXT CAB 2WD 156,898 TOW SEE UNSAFE FORM, TRANNY SHIFT CONCERN, BURNT FLUID SMELL, FUEL TANK PROTECTION SHIELD $2,000.00
718 2013 GMC SIERRA K1500 1GTR2TE70DZ333700 EXT CAB 4WD 171,571 TOW SEE UNSAFE FORM, BROKEN MANIFOLD BOLTS, FRAME ROT, ROCKER PANELS ROTTED, L/F HDLT MOISTURE, TRANNY LINES SEEPING $1,500.00
719 2013 FORD FUSION 3FA6P0G7XDR364656 MID SIZE SEDAN 4DR 127,782 TOW SEE UNSAFE FORM, REAR BRAKES, OIL LEAKS AT VALVE COVER AND TRANSMISSION CONNECTION $800.00
720 2011 FORD FUSION 3FAHP0GA9BR346165 MID SIZE SEDAN 4DR 133,437 TOW SEE UNSAFE FORM, REAR LIFT POINTS & DOG LEGS RUSTED, BAD BRAKES, TIRE LIGHT, PLATE LIGHT, LOWER CONTROL ARMS $500.00
721 2015 FORD EXPLORER 1FM5K8AR3FGC41767 SUV 119,343 TOW SEE UNSAFE FORNM, CHECK ENG. LIGHT ON, EXHAUST LEAK, NOISY WHEEL BEARINGS, REAR BUSHINGS $5,500.00
722 2015 FORD TAURUS 1FAHP2MK6FG112099 4DR-SDN   RUNNING, NO KNOWN DEFECTS $4,500.00
723 2015 GMC SIERRA C1500 1GTR1TEC7FZ331462 EXT CAB 2WD 143,029 RUNNING, ENG SKIP CYL 7, ROUGH RUNNING $3,000.00
724 2015 FORD EXPLORER 1FM5K8AR0FGA57385 SUV 127,411 TOW SEE UNSAFE FORM, CHECK ENGINE, OVERHEATS, EXHAUST LEAK, PLATE LIGHT $5,000.00
725 2015 FORD EXPLORER 1FM5K8ARXGC67864 SUV 146,994 TOW SEE UNSAFE FORM, TIRES, OIL LEAK, EXHAUST CRACKED, CHECK ENGINE LIGHT ON $5,000.00
726 1996 GMC TRUCK W/PLOW 1GDJK347TE519056 4X4 169,462 TOW SEE UNSAFE FORM, WIPERS WORK  INTERMITTENTLY, ABS AND BRAKE LIGHT ON $2,500.00
727   CLARK FORKLIFT       POOR, NEEDS BATTERY, BRAKES, FUEL PUMP $250.00
728 2016 CHEVY TAHOE 1GNLCDECXGR392092 SUV 186,011 TOW SEE UNSAFE FORM, BRAKES, TIRES, ALIGNMENT, WIPERS $6,000.00
729 2017 FORD EXPLORER 1FM5K8AR6HGC96071 SUV 145,596 TOW SEE UNSAFE FORM, E BRAKE, CONTROL ARM, TIRES, BRAKES, PASS. REAR DOOR $6,500.00
730 2017 FORD EXPLORER 1FM5K8AR2HGC96195 SUV 126,681 TOW SEE UNSAFE FORM, TIRES, FRONT END DAMAGE $4,500.00
731 1996 SKI DOO SKANDIC 1120-00043 SNOWMOBILE   RUNS $250.00
732 1996 SKI DOO SKANDIC 112000167 SNOWMIBILE 380   RUNS $250.00
733 1996 SKI DOO SKANDIC 112100253 SNOWMOBILE 380   RUNS $250.00
734 1996 SKI DOO SKADIC 112100105 SNOWMOBILE 380   RUNS $250.00
735 1994 SKI DOO SKANDIC 1505-00831 SNOWMOBILE   FAIR $250.00
736 1994 SKI-DOO SKANDIC 150500976 SNOWMOBILE   RUNS $250.00
737 1989  YAMAHA BIG BEAR JY43HNA00K003501 ATV   RUNS $250.00
738 1995 SUZUKI KING QUAD JSAAK42A9S2100563 ATV   RUNS $250.00
739 1995 YAMAHA BIG BEAR JY43HNA08SA179496 ATV 350   RUNS $250.00
740 1984 HONDA TRX 200 JH3TE0308EC025053 ATV   BROKEN GUAGE CLUSTER, BENT HANDLE BARS, MINOR COSMETIC $250.00
741   CRAFTSMAN MOWER 062706C023991     RUNS $250.00
742   MEYERS PLOW, 8' 22258 MD-2 STRAIGHT   USED $500.00

The State of Maine Surplus Property will be reinstituting it’s in person Donee Viewing Days on the 3rd Friday of each month from April 2022 through November 2022.  Any Pre -qualified/approved Donee may access the auction yard to view item(s) from 1-2pm on the 3rd Friday of the month.  Donee Auction will take place at 2PM.

Federal Surplus Property

The Department of Administrative and Financial Services is designated as the state agency to receive and distribute federal surplus property that may become available for distribution to eligible recipients within this State. The department, through the Bureau of General Services, may acquire, warehouse, allocate and distribute surplus government property to all recipients within the State who have been or who may later be designated as eligible to receive such surplus property by the Congress of the United States or any other federal official empowered to make such determination. The Commissioner of Administrative and Financial Services may enter into cooperative agreements with any duly authorized federal official to carry out the purposes of this section. [2005, c. 386, Pt. H, ?10 (NEW).]

Upon transfer of surplus property to an eligible recipient, the Commissioner of Administrative and Financial Services shall charge and receive from that recipient money sufficient to cover the acquisition, warehousing, handling, administrative and delivery costs chargeable to that property. The commissioner shall employ and assign such supervisory and clerical personnel as may be necessary to carry out this section, subject to the Civil Service Law. [2005, c. 386, Pt. H, ?10 (NEW).]

 


Property Available For Donees Only

 

Item: 1974 Bell 206 Jet Ranger Helicopter-Tail Number N2751A

Condition: Working Condition.  The helicopter is up to date on all maintenance and FAA requirements.

Price: $300,000.00

Contact: For more info contact Andrew Giroux at 287-2923 or Andrew.J.Giroux@maine.gov

Pictures: Pic 1, Pic 2, Pic 3, Pic 4, Pic 5, Pic 6, Pic 7