What is a donee?
A donee is a type of organization that qualifies to receive state or federal surplus property, at low cost, before it is offered to the general public. Eligible donee organizations for Maine surplus items include:
- Public agencies, including public schools and municipalities located in Maine.
- Other qualifying nonprofit, tax-exempt organizations located in Maine.
If you are one of these entities, apply today to begin accessing low-cost, quality surplus items. Becoming a donee means that your organization has priority access to all items available from Maine Surplus Property!
Steps to Apply for Donee Status
- Click to download the Donee Application.
- Print and complete the application.
- Submit the completed application via one of the methods below:
- Email: StateSurplus@maine.gov
- Fax: (207) 287-3640
- Postal mail: Maine State Agency for Surplus Property, 85 Leighton Road, Augusta, ME 04333-0095
- Drop off in person at the above address during business hours: Monday through Friday, 8:00am - 4:00pm.
NOTE: You must submit a new donee application every three years for continued eligibility.
If your organization has already submitted an application and you wish to designate new or additional authorized representatives, please complete this Authorized Representatives form.
Not sure about your organization’s donee status? Contact statesurplus@maine.gov to find out if your organization has an approved application on file and who the designated representatives are.
Acquiring Maine Surplus Property
After your donee application is approved, your organization can purchase surplus items in two main ways:
- For smaller items (e.g., office furniture, computer equipment, etc.) stored in the warehouse, you can view and purchase the item(s) in person at 85 Leighton Road in Augusta, Monday through Friday, between 8:00am – 3:30pm.
- For larger items (e.g., vehicles, large equipment, etc.) stored in the auction yard, you can view the current inventory online (see below on this page); or view the items in person on the third Thursday of each month from 1:00pm – 2:00pm. This is known as Donee Viewing Day. (See specific dates for donee viewing below.)
These items can then be purchased in person at 2:00pm on Donee Viewing Day. If you’re not able to attend in person, you can submit a silent bid using your organization’s letterhead or the Donee Absentee Bid Form (PDF). The bid must be received by 1:00pm on Donee Viewing Day. If more than one donee wants the same item, the donee with the highest bid will receive the item.
We recommend that you check the inventory list to ensure your item(s) are available for purchase on the Donee Viewing Day. You are welcome to contact us at 287-2923 to confirm availability.
Emergency Sale of Maine Surplus Property
On occasion, donees may have an emergency need for surplus property due to the loss of equipment as a result of a catastrophe. Criteria for emergencies include the critical need of a vehicle or equipment which has an immediate and substantial impact on public safety and health.
In such cases, the donee can submit an Emergency Form (Doc) along with third-party verification of the emergency need and the status of the item being replaced. Verification could include a newspaper article describing the loss of the equipment or an appraiser hired by the donee. The emergency form must be signed by the chief administrator, executive head, or governing board official designated on the approved donee application; and be submitted to the manager of Maine Surplus for evaluation and subsequent approval/denial.
Emergency sales will be allowed up to the week before the donee viewing date; no emergency sales will be allowed during the week of donee viewing.
If a donee submits an emergency request for a specific item by model number which they have been advised is available by someone other than Maine Surplus, and there are other similar items available, those requests will be denied.
If the State of Maine determines that a donee has falsified documents or statements, the donee’s status will be revoked and the donee could face a permanent ban.
Dates for Donee Viewing & Sale (Auction Yard Items)
Approved donees can view and purchase vehicles and other items stored in the auction yard on the third Thursday of each month (except winter months). Any pre-qualified/approved donee may access the auction yard to view items from 1:00pm – 2:00pm. The sale takes place at 2:00pm.
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2025 |
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3/20/25 |
7/17/25 |
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4/17/25 |
8/21/25 |
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5/15/25 |
9/18/25 |
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6/19/25 |
10/16/25 |
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11/20/25 |
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IMPORTANT NOTES:
- NO PETS ALLOWED AT THE MAINE SURPLUS LOCATION.
- Transit plates for transporting vehicles purchased from Maine Surplus are not available. Donees must make their own arrangements to transport any vehicles/equipment they purchase from the auction yard.
- Donees are subject to unannounced compliance checks to ensure the property is being utilized for its intended purpose.
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Property Available from the Auction Yard
Items for Sale:
See the inventory below of currently available vehicles and other auction yard items. Donees can also view these items in person at Maine Surplus from 1:00pm –2:00pm on Donee Viewing Day. (REMINDER: Donees can view/purchase smaller items available in the warehouse, Monday through Friday from 8:00am - 3:30pm.)
| Year | MAKE | MODEL | VIN | TYPE | MILEAGE | CONDITION | AGENCY PRICE |
| 2015 | FORD | FOCUS SEDAN | 1FADP3F21FL376288 | 4 DR COMPACT SEDAN | 88,994 | TOW SEE UNSAFE FORM, FRONT AND REAR CONTROL ARM BUSHINGS, REAR SHOCKS | $1,000.00 |
| 2015 | FORD | ESCAPE | 1FMCU9GX8FUB09196 | SUB CMPT UTE 4WD | 72,819 | RUNNING, NO KNOWN DEFECTS | $5,000.00 |
| 2014 | FORD | FOCUS SEDAN | 1FADP3F22EL336719 | 4DR COMPACT SEDAN | 118,877 | TOW SEE UNSAFE FORM, RUSTED REAR BUMPER SUPPORT/FRONT CRADLE, FRAME HAS SOFT SPOTS | $400.00 |
| 2017 | FORD | FUSION | 3FA6P0G77HR159236 | MID SIZE SEDAN 4DR | 151,657 | TOW SEE UNSAFE FORM, TRUNK PAN SOFT, FRONT BRAKES, R/FRONT CONTROL ARM BUSHING | $400.00 |
| 2007 | DODGE | CARAVAN | 1D4GP25R17B228555 | MINI VAN FWD 7 PASS | 88,001 | TOW SEE UNSAFE FORM, RUSTED ROCKERS/LIFT GATE, MUFFLER AND TAIL PIPE, BLINKER INOP, R/OUTER TIE ROD | $400.00 |
| 2013 | GMC | SIERRA K2500 | 1GT22ZCG4DZ335781 | 3/4 TON EXT CAB 4WD | 161,724 | TOW SEE UNSAFE FORM, RUSTED ROCKERS, RUSTED REAR WHEEL WELLS, RUSTED FENDERS | $2,000.00 |
| 2019 | GMC | SIERRA 1500 TK15753 | 2GTV2LECXK1202761 | EXT CAB 4WD | 140,111 | TOW SEE UNSAFE FORM, ENGINE BAD- NO COMP #1 CYL, TRANSMISSION BAD | $2,500.00 |
| 2014 | FORD | F150 | 1FTFX1EF5EKE85787 | EXT CAB 4WD & CAP | 129,605 | TOW SEE UNSAFE FORM, RUSTED ROCKERS, FRONT BRAKES | $4,000.00 |
| 2014 | DODGE | RAM C/V | 2C4JRGAG8ER405602 | MINI CARGOVAN W/CAGE | 233,774 | TOW SEE UNSAFE FORM, RUSTED REAR WHEEL WELL, REAR BRAKES, EXHAUST LEAK, TIRES | $400.00 |
| 2017 | GMC | SIERRA C1500 | 1GTR1LEH4HZ326587 | EXT CAB 2WD | 223,519 | TOW SEE UNSAFE FORM, EXHAUST LEAK, BALL JOINTS, REAR SHOCKS, RUSTED WHEEL ARCHES, RUSTED CAB CORNERS | $1,000.00 |
| 2014 | FORD | F150 | 1FTFX1EF6EKE85796 | EXT CAB 4WD | 155,523 | TOW SEE UNSAFE FORM, RUSTED ROCKERS, BRAKES, TIRES | $1,500.00 |
| 2017 | GMC | SIERRA K1500 | 1GTV2LEC9HZ329193 | EXT CAB 4WD | 175,596 | TOW SEE UNSAFE FORM, RUSTED ROCKERS, BRAKES, TRANSMISSION NOISE, FRONT AND REAR SHOCKS, TIRES, L/F WINDOW INOP | $1,500.00 |
| 2014 | FORD | ESCAPE | 1FMCU0F70EUD88509 | 2DR COMPACT UTE 2WD | 160,098 | TOW SEE UNSAFE FORM, REAR BRAKES, WINDSHIELD, RUSTED FRONT SUBFRAME | $400.00 |
| 2017 | NISSAN | ROGUE | KNMAT2MV8HP561868 | CMPCT UTE 4WD | 135,268 | TOW SEE UNSAFE FORM, P/BRAKE INOP, L/FRONT WHEEL BEARING | $1,000.00 |
| 2014 | FORD | F150 | 1FTFX1EF1EKE71420 | EXT CAB 4 WD | 195,425 | TOW SEE UNSAFE FORM, RUSTED LEFT ROCKER, MUFFLER AND INTERMEDIATE PIPE, FRONT PARKING LAMPS INOP | $500.00 |