Donee Applications

Maine State Agency for Surplus Property
85 Leighton Road
Augusta, ME 04333

Phone: (207) 287-2923
Fax: (207) 287-3640

Please select one of the following forms.

Authorized Representatives - Update list of Donee representatives

Donee Application word document - this application will open as a word document

Print the application and complete.



95 State House Station
Augusta, ME 04333-0095
Tel: (207) 287-2923
Fax: (207)287-3640

To those interested in the State Agency for Surplus Property:

The State Agency for Surplus Property in the Department of Administrative and Financial Services is responsible for the distribution and allocation of all surplus property. Surplus is federal personal property that is owned by the federal government and donated to various states through GSA (General Services Administration). The State Agency for Surplus Property acts as a clearinghouse to obtain donable property from all possible sources. Donable property is then allocated to all eligible donees through the systematic review of requests and the assessment of each donee's level of need. The purpose of allocation is to achieve a fair and equitable distribution of surplus property to all eligible donees throughout the State.

Eligible donees include the following:

  1. Public agencies, including public schools.
  2. Nonprofit, tax-exempt organizations.

To be considered eligible, each donee must meet the requirements established by federal regulations. Each donee that is approved by the Manager will be eligible for all types of federal surplus property.

Eligible donees can obtain property by having the chief administrator, town manager, executive director, etc., complete the Application for Eligibility, Debarment and Assurance documents. Requests will be reviewed periodically as property becomes available. Allocations will be made on a routine basis to donees with the greatest need for a particular item and those with the earliest request. Property can also be obtained by "screening" at the agency's warehouse facilities. Screening includes looking at property, claiming it for a donee, and taking it back to the organization, town, etc.

If you would like to participate in this program and you think you are eligible, please complete the four forms attached to this letter.

Once the application is completed it must be printed then mailed or faxed to our office due to signature requirements. The Application for Eligibility needs to be renewed every 3 years.


If your application for eligibility is approved and you wish to request items such as trucks, loaders, generators or any other heavy equipment, please submit your request to the above address.

Do not list items such as desks, chairs, typewriters, etc., as they are readily available through our warehouse.

In accordance with Federal law and the General Services Administration's (GSA) regulations and policies, this institution is prohibited from discriminating on the basis of race, color