Maine Apprenticeship Council Meeting

July 21, 2016: 9:30 AM
Maine General Medical Center, Augusta

AGENDA Maine Apprenticeship Program Council Thursday July 21, 2016- 9:30 a.m.- 12:00 p.m. MaineGeneral Medical Center- B201 Classroom Call To Order Chris Trider, Chair Introduction of Council members and Guests Joan Dolan, Director Approval of Minutes from the last meeting Chris Trider New Business: Review of the Draft Bylaws Chris Trider/ Joan Dolan Old Business Chris Trider Reports Committee Chris Trider USDOL, Office of Apprenticeship Lee Reynolds Director Joan Dolan Opportunity for guests to address the council Chris Trider Upcoming Meeting Schedule Chris Trider Adjournment Chris Trider

Maine Apprenticeship Council Meeting Minutes July 21, 2015

Present: Jennifer Boynton, MaineGeneral Medical Center; Linda Hussey, Maine Apprenticeship Program; Dawn Croteau, Aspire-TANF; Peter Osborne, Department of Education; Allan Shepard, IBEW 567; Denise Garland, Department of Economic and Community Development; Brian Watson, Cianbro; Joan Dolan, Department of Labor/Maine Apprenticeship Program; Chris Trider, IBEW 1253; Lee Reynolds, USDOL/Office of Apprenticeship; Trisha Mosher, ABC Maine; Jennifer McKenna, UA Local 716; and Rick Fecteau, Sheet Metal Workers Local 17

Agenda Item Discussion Follow up Meeting called to order and Introductions Welcome to Peter Osborne from the Department of Education and Lee Reynolds from the USDOL office.
Review of April 2016 meeting minutes Brian Watson moved to accept the minutes. Allan Shepard seconded the motion. The vote was unanimous to approve.
Review of draft by-laws Chris Trider thanked Joan and Brian for working with him on the draft version of the by-laws. Lots of hard work and dedication resulted in a good product.

Question from page 2. B. - reappointment by the Governor: When your term expires, does this mean the Governor needs to approve you again to remain on the council?

The Co-Chair description was written to help with work distribution. For example, the Co-Chair is responsible for sub-committees.

The minutes of MAP Council Meetings will be sent to the State Workforce Development Board and they will be posted on their web page.

Page 3- Article III- Meetings- Open and Closed sessions need to be researched further.

Page 3, Article III C. Quorum- A minimum of 4 voting council members must be present for a quorum with a minimum of 1 member each from labor, business, and public appointees. Is this workable? There are currently 3 open seats and attendance is rarely 100%.

F- Motions and Voting- Any member , voting or nonvoting, can make a motion. Only voting members may vote on the motion.

Page 4. H.- Meeting Location. The Council recommended using the conference room at MaineGeneral when available. It is a very nice space.

B. Council Appointments- The Chair and Vice Chair must have served a minimum of 1 year on the MAC to be eligible for nomination. Many of the current council members participated in the council meetings before official approval from the Governor but have not been official members for 1 year.

Article V- Amendments- By-laws are spelled with a Y and not an i.

Jen McKenna motioned to accept the By-laws as written. Trisha Mosher seconded the motion.

Annual meeting ? This will be held in October. The Council recommended the by-laws be more flexible and state that the annual meeting be held during the last quarter of the year.

Amendment: Jen McKenna motioned to accept the by-laws as written to include G. Meeting Schedule, B. The annual meeting will be held during the last quarter of the year. Trisha Mosher seconded the motion as amended.

Vote: All in favor. No one opposed.

The by-laws specify that even though your term expired, you remain active until replaced.

Linda Hussey will make sure this occurs.

The Council has the right to hold a closed meeting when deemed appropriate. Joan will research.

The Council recommended it remain as written.

If given lead time, Jen Boynton will attempt to reserve the conference room.

Chris and Joan will add the additions. Old Business Brian Watson announced that he is resigning from the Board. He is taking a new position within Cianbro. Cianbro would like to remain active on the Council.
The Council thanked Brian for his involvement, knowledge, and commitment to apprenticeship. Brian will be missed. Joan is working on filling vacant seats. The most recent recommendation for a Council member was not approved. Reports

Committees

USDOL/Lee Reynolds

Joan Dolan

Joan continued

Marketing Committee/Jen McKenna- The committee decided there needed to be more focus within DOL to support Sponsors. The Committee has not met for a while because of this. Marketing outreach- Joan announced that the Governor recently approved applying for the apprenticeship grant. There is a meeting next week with a grant writer. Marketing is a piece of the grant submission. It has been recommended that apprenticeship staff have a big presence for activities already scheduled. The first planned event is the Maine Biz Momentum Conference at the Augusta Civic Center on November 9, 2016. Apprenticeship staff will be involved in all aspects of the conference. Lee pointed out that Marketing will be a big focus at the ATR conference in Washington. (SAS states are not invited to this).

Lee just returned from ATR training. She is learning her new role within USDOL and has been focused on cleaning up Rapids. She would like to be more involved in the grant monitoring for this part of the country but that remains to be determined.

Just received approval from the Governor to apply for the big apprenticeship grant. We could access several million dollars if approved. The grant is initially for 18 months but may be extended for two 18 month periods. The grant application must address 54 months in case it is extended. The grant will place focus on associations who can take pressure off the small businesses.

Joan recently received a list of three Maine Colleges that are registered in the consortium.

Rapids transition has been finalized. Seven sponsors were chosen to have Rapids access and are being trained. Additional sponsors will be added in the future. The paper records are in good shape.

Increase the number of sponsors- There has been a lot of outreach over the last quarter. Linda discussed the challenges with the length of time it takes to finalize a sponsor. There is a history of sponsors starting the process and then dropping the ball. Chris recommended we involve new sponsors in educating businesses on the benefits of apprenticeship; having new sponsors attend the next council meeting to discuss the process and what the council can do to assist; having a job fair specific for apprenticeship, and/or having a sub-committee to focus on ways to assist in finalizing those businesses who have begun the process but dropped the ball.

There is a committee the Jen McKenna is involved with that is in the planning stages of an apprenticeship site on the Portland Waterfront.

Joan will be working on contracts to encumber funds for apprenticeship for this fiscal year. She asked that everyone be thinking about what is needed as well as improving the accuracy and timeliness of billing.

Joan will be reaching out to these three colleges to be part of our new grant application.

Jen Boynton, Peter Osbourne and Denise Garland are interested in participating on a sub-committee. Other interested parties should contact Chris Trider.

Jen will send Joan the details.

Joan will be contacting sponsors in the future.
Vacant Seats

Upcoming Meeting Vice Chair: The Council discussed needing to nominate a Vice Chair during this meeting and voting on a Vice Chair at the next meeting. Chris recommended Jen McKenna for the Vice Chair. Brian Watson nominated Jen for Vice Chair and Jennifer Boynton seconded the motion.

The next meeting will be the Annual Meeting on October 6, 2016.
If new/pending sponsors are invited, they will be put on the agenda first and the meeting will start at 9:00 a.m. versus 9:30.
Chris will speak to Jen about her willingness to take on this responsibility. Additional nominations should be sent to Chris.

Jen Boynton will check on MGMC?s availability for space. Adjournment Chris Trider motioned to adjourn the meeting and Trisha Mosher seconded the motion.

Submitted by Linda Hussey, Apprenticeship Program Specialist

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