Filing Requirements Reminders

An annual report is required to be filed every year in order to maintain a good standing status with this office.  The legal filing deadline is June 1st.

The first annual report filing must be filed between January 1st and June 1st of the year following the calendar year in which the entity was incorporated, organized or qualified.  Subsequent annual reports must be delivered to the Secretary of State between January 1st and June 1st of the following calendar years.  Examples:

Articles filed between January 1, 2007 to December 31, 2007, the first annual report is due by June 1, 2008.

Articles filed between January 1, 2008 to December 31, 2008, the first annual report is due by June 1, 2009.

This annual report is required to be filed every year in order to maintain a good standing status with this office.

It is the entity’s responsibility to file the annual report in a timely manner. If you would like to receive an email reminder notification, you must file the annual report online.  Your annual report can be filed quickly and easily using Maine’s online filing system, simply visit www.SOSonline.org and click on the Interactive Corporate Services link.  Payment may be made by Visa, MasterCard, Discover, electronic check or subscriber account. The annual report fee is $85 for domestic business entities, $150 for foreign business entities and $35 for domestic and foreign nonprofit corporations.

If you must file using a paper annual report form, you may download your entity’s preprinted paper form by using our “Create a Preprinted Annual Report Form” also available at www.SOSonline.org under the Interactive Corporate Services link.

Our office no longer mails a reminder to file annual reports.  Therefore, if you file paper annual report forms, it is very important that you put a reminder on your calendar to file subsequent annual reports in a timely manner.

If the report is not received by the filing deadline, there will be a late filing penalty assessed.  Failure to pay the late filing penalty will result in the administrative dissolution or revocation of your legal entity.

Registered office address or home office address (foreign entities only) changes can be done online.  This online service allows the clerk or registered agent the functionality to change the address of the registered office on file with our office.   Additionally, this service allows an authorized individual of foreign entities (organized outside of Maine) to change the principal or home office address.  To change the registered office address or home office address online, simply visit “Change of Address Online Service” available at www.SOSonline.org under the Interactive Corporate Services link.

If the name of the registered agent or clerk changes, or other information on file in this office, (e.g. the entity name, merger, dissolution etc.), you must file these changes with our office.

Any domestic business or nonprofit corporation that is currently in good standing but not conducting business, which wishes to be put in an inactive status, may file an application for excuse.

To avoid having to submit an annual report, the excuse form may be filed at any time prior to the next annual report filing deadline.  Once a corporation is excused, it is not required to file reports until a certificate of resumption is submitted.

A public benefit corporation that receives at least 25% of its total funding from one or more municipal, county, state or federal sources shall provide to the public information about the total compensation paid by the corporation to any director or officer of the corporation if the compensation exceeds $250,000 in any 12-month period.  The corporation shall make the information available by posting the information on its publicly accessible website or through other comparable means.  “Compensation” includes all remuneration and benefits.