Chapter 1: Introduction to WIN-202

The WIN-202 System is a data processing system developed under a federal-state cooperative program with the U.S. Bureau of Labor Statistics (BLS) for states to produce the Enhanced Quarterly Unemployment Insurance (EQUI) deliverable file for BLS. The system is designed to run on a local area network (LAN) and creates the EQUI deliverable file using information from the following sources:

1. Extracts from the User State’s Unemployment Insurance Tax file
2. Multiple Worksite Reports (MWR)
3. Annual Refiling Survey (ARS)
4. Missing employment notice
5. EDI Center (large multi-establishment data)
6. Touch-tone data entry refiling surveys (TDE)
7. Estimations from the WIN-202 System

The WIN-202 system holds all the data needed to produce your deliverables; performs all edits needed to identify potential problems with the data and estimates missing or delinquent data. Accessing data stored in the system is easy. The WIN-202 system may be used in a "paperless" office environment, yet it also offers analysts the ability to print reports on demand.

This manual is designed to be a reference to the WIN-202 System. It covers all screens that are part of the system. This manual is not intended to replace the BLS 202 Procedures Manual.

Please refer any questions about the WIN-202 system to the Maine Department of Labor. Contact names and phone numbers are listed in Appendix A. All questions about QCEW procedures may be referred to your BLS Regional or National offices.

This manual was prepared to be as complete as possible for end users. We post updates to the www.WIN-202.org web site after each new system release. We value your input and welcome your comments about this documentation. Please forward any suggestions to State of Maine, Department of Labor, Center for Workforce Research and Information, WIN-202 Program, 45 Commerce Drive, Augusta, Maine 04332-0259 or email us at WIN-202@Maine.gov.

Keywords in this Manual

Keywords provide guidance on what steps to take.

• When you see a keyword in bold and in brackets, find the key on your keyboard (e.g., press the [Enter] key on your keyboard).
• When you see a keyword in brackets but not bold, find the button on your screen (e.g., click on the [OK] button). Move your mouse pointer over it and left-click on it once or move to the button on the screen by pressing the [Tab] key until you reach the button you want and then press the [Enter] key on your keyboard.
• A word or words enclosed in double quotes generally indicates a screen name (e.g., "Data Entry" screen).

Basic Mouse Terms

This manual may provide instructions to "click" or "double-click" on certain buttons, menus, etc. This means to press the left mouse button once or twice respectively. When needed, the terms "right click" or "double-right click" are specified to access desired shortcut menus or screens.

Online Help

Click the [Help] buttons located on various WIN-202 screens to be automatically directed to the corresponding online documentation. If you need help, Appendix A contains a list of contact names and phone numbers.

Performing Word Searches

Some screens allow you to search for a word or set of words within a large amount of text to help you narrow down possible choices. All word searches in the WIN-202 system work the same way. You enter a word or words in the "Enter Search String" fill-in area. You can use a wild-card string (ending in an asterisk) to search for words that begin with specific letters. For example, the string "radi*" matches the words radio, radiator, and radiation. By entering more than one word in the search string, you limit your search to records that contain all the words that you specify. The order of the words is not important and words may be entered in either uppercase or lowercase; the word search is not case sensitive. By clicking on the [Lookup Tables] button on the "Main Menu" screen of the WIN-202 system and then clicking on the NAICS Codes radio button, you may enter a search string to help you select a NAICS code. If you enter more than one word (e.g., computer software), you will see as possible selections, all the NAICS which have computer software either in their titles or in their descriptions.

Security

The WIN-202 system allows users access to the system to perform only those functions for which they are approved to perform (e.g., data entry, update information, edit data, run reports). Permissions are set to determine who can work on different functions. A state agency supervisor sets the level of permissions for each staff person.

Screen Objects

You should be familiar with certain objects that appear on the WIN-202 system screens including: browsers, buttons, fields, labels, scrollbars, sub-tabs, and tabs. The illustration below shows examples of these objects and each is described in more detail below.

Browsers

Browsers are areas of the screen that display your data. To select a row of data or an entry (i.e., information about one record you would like to view or work with) in a browser, click on it with your mouse. You may update data in some browsers. If you double-click on a row, a dialog box will appear and you can modify data. Users cannot change data unless they are given privileges to do so.

Buttons

Buttons are used to invoke or initiate an action (e.g., edit data or view information about the next employer in your database table). To select a button, you must click on it or you may press the [Tab] key until the button is highlighted and then press the [Enter] key.

Scroll Bars

Scroll bars are used when there is more information to display than can be shown on the screen at one time. You may see the rest of the data on your screen by clicking the mouse in the scroll bar area. You can also use the up and down arrow keys on your keyboard. Most browsers have a vertical scroll bar; some browsers have a horizontal scroll bar.

Fields

Fields are used to manually type information into the system. First, double-click on a field. It will then be highlighted. The [Tab] key may also be used to move you from one field to another and make it available for data entry. Note: Leading zeroes do not have to be entered in numeric fields. Appendix B shows details about the Admin, Quarterly, and other selected tables in the WIN-202 system, including which fields are defined as numeric.

Labels

Labels generally appear to the left of information that you enter into the WIN-202 system. They provide a description of what you are to enter.

Tabs

Tabs are used to group related data. They are like large file folders. Some tabs have additional folders of information, called sub-tabs, within them. One way to open (activate) a tab or sub-tab is to click on it. The alternative involves using keychains with underlined letters in the menu bar. For example, to activate the "Emp/Wage" tab within the "Micro" tab press and hold the [Alt] key followed by the [m] and [e] keys successively.

Combo Boxes

Combo boxes allow you to either enter information for a field, or click on the down arrow symbol beside the field to see a pull-down list of valid entries for the field. When using the pull-down list, you can scroll through possible choices until you find the item you want to select (click). The "Update Quarterly Codes" screen, shown below, contains many combo-boxes. The Ownership combo box, for example, may be used to enter an ownership description or you may click on the down arrow to see a list of valid ownership entries. After you make a selection, the ownership code will appear on the screen.

Log-in Screen

Immediately upon accessing the WIN-202 System, you will come to the "Log In" screen shown below. It will appear on top of the "Main Menu" screen (shown in the next section). In order to get to the "Main Menu" screen, you must:

1. Enter your User Id and press the [Tab] key on your keyboard
2. Enter your password and press the [Tab] key on your keyboard
3. Either click on the [OK] button on your screen or press the [Enter] key on your keyboard

 

Note: The password is case sensitive. If it was created in all lower case letters, you must use all lower case; if it was created in all upper case letters, you must enter it that way.

Main Menu Screen

The WIN-202 System is separated into six basic sections, each represented by a button on the "Main Menu" screen shown below. These sections include:

• Data Entry—For large-scale manual data entry.
• Screens—For looking at (viewing) your data, for making changes to your data, and for on-line editing of your data.
• Quarterly Processing—For batch processing of your data. Batch processing includes loading data electronically, running edits and estimates, rolling the macro, creating the EQUI deliverable, creating the ARCS Control File, and producing the CES Birth File.
• Lookup Tables—For looking up codes for various fields (e.g., NAICS and county) and their corresponding descriptions (e.g., the description for NAICS 113310 is Logging) and for setting edit parameters.
• Administrative—For maintaining the database, monitoring batch jobs, adding and deleting users, setting user security permissions, etc. Supervisory personnel are the primary users of these features.
• Reports—For running standardized reports and forms. Many reports are based on combinations of data by ownership, county, labor market area, and size and are similar to reports produced in previous versions. This section also allows you to run multiple worksite reports, refiling survey forms, and historical reports. Additionally, users may select from specific fields to create their own customized report.

 

Click on the "WIN-202" label to view the WIN-202 website. Click on the U.S. Department of Labor Bureau of Labor Statistics label to view the US BLS website. Note: Buttons on any screen may be invoked by clicking on them or by holding down the [ALT] key and pressing the letter that is underlined on the button.

Menu Bar Options

Clicking the "About" menu option allows you to view database connection parameters, the last backup date, and allows users to change their own passwords. In addition to the DB Status option, users with administrative priviledges have access to the automatic Backup Alert System. At log-in, a dialog box will display warning you if the most recent backup is more than 24 hours old.

Database Connection Parameters

Database Status

Change Password

Note: If a user forgets their password, a user with administrative priviledges can use the Security tab on the Administrative screen to reset the user's password to Default1. The user may then use the Change Password option to reset their old password "Default1" to a new password.

WIN-202 Outline

The basic structure of the WIN-202 system begins with a top tier consisting of the Main Screen. The second tier includes the six buttons on the main screen. The following tiers contain the tabs/radio buttons within those screens. Click here for a printer friendly PDF version of the Diagram.