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MEDMS/LAS - Local Assessment System Requirements – Updated as of 5/24/2004

 

2.4.4 Exporting Interface Functional Requirements.  This functional area is intended to focus on the ability of the LAS to integrate with SIS systems and to export data sets.  The exporting of data may take place in several locations throughout MEDMS. 

item #

Requirement Text

A.1

MEDMS/LAS shall have the ability for SAUs to export student performance on assessments from the SAU Local Assessment System:

For all levels of the system of Learning Results, as follows:

·        Performance Indicator

·        Content Standard

·        Content Standard Clusters

·        Content areas

·        By student, teacher, school, and SAU

·        On the MEA and other assessments included in the Local Assessment System of an SAU.

A.2

MEDMS/LAS shall have the ability for SAUs to export data in a flat file (CSV) format that can be integrated with other information available at the SAU level.  Security requirements shall certify that student identifiable data can only be released to the appropriate users.

 

2.5  Functional Administration and Setup Requirements (General Administration and Setup Requirements)

item #

Requirement Text

B.1

MEDMS/LAS shall have the ability to track student assessment results by Performance Indicator, though no student will be assessed on all Performance Indicators for a Content Area and grade span. 

B.2

The MEDMS/LAS Database shall be a repository of assessments and their attributes.  Assessment attributes are as follows:

·        Type of Assessment

·        Name of assessment

·        Maximum points for each Performance Indicator

·        Maximum points for each Content Standard

·        Maximum points for each Content Standard Cluster

·        Maximum points for each required Content Area

·        Grade span assessed

·        Maximum points possible for the assessment.

B.3

MEDMS/LAS shall have the ability to flag assessments administered at a grade span other than the specified grade span. 

B.4

 

MEDMS/LAS shall have the ability to link an assessment that has been adopted by a school board as part of a Local Assessment System to just one grade span (Pre-K-2, 3-4, Pre-K-4, 5-8, 9-12). 

B.5

MEDMS/LAS shall have the ability to link an assessment that has been adopted by a school board as part of a Local Assessment System to at least one Content Standard Cluster.

B.6

MEDMS/LAS shall have the ability to record student results in the MDOE format of whole number points up to the maximum specified for each assessment. 

B.7

MEDMS/LAS shall have the ability to track student results for one assessment that provides evidence of performance on multiple Performance Indicators, Content Standards, Content Standard Clusters, and Content Areas.

B.8

MEDMS/LAS shall have the ability to track the assessment type specified for each assessment in categories to be established by MDOE.

B.9

MEDMS/LAS shall have the capability for SAUs to determine the specific grades within a grade span at which an assessment is to be conducted, and what flexibility exists for special education students.  The SAU decision is captured as part of the Local Assessment System.  For example, an SAU can adopt Assessment A, which is designed for grade span 5 – 8.  One school in the SAU can administer it at grade 6 and another at grade 7.  In addition to the grade span attribute, each assessment (including Assessment A in this example) will specify in the Local Assessment System the local determination of the grade at which it will be administered for each school. 

B.10

MEDMS/LAS shall have the ability to attach a hyperlink to a local or MDOE LAD/MAP Assessment.  The hyperlink can connect to an image, a word processing document, or a spreadsheet.  The key objective of the attachment is to provide additional information about an assessment that may be needed by a teacher in making decisions about which assessments to administer to a student or group of students who require repeated assessment of a Content Area based on performance on the original assessment.

B.11

MEDMS/LAS shall capture the score at the Performance Indicator level and automatically accrue all Performance Indicator scores to the Content Standard, Content Standard Cluster, and Content Area, according to MDOE rules.

B.12

MEDMS/LAS shall provide the ability for an SAU to enter the attributes for any assessment that is adopted as part of a Local Assessment System and that is not from the MDOE LAD/MAP Assessments. 

NOTE:  Each SAU will adopt its own Local Assessment System, which is a specific collection of assessments and associated rules and guidelines, selected in accordance with MDOE criteria and in compliance with Chapter 127. 

B.13

MEDMS/LAS shall have the ability to manage changes in any Local Assessment System over time (i.e., Version Control and audit trail capabilities):

·        MEDMS/LAS shall be able to report on data collected over time and across different versions of the same assessment.

·        MEDMS/LAS shall be able to flag an assessment in the Local Assessment System as inactive, as part of the Version Control.  Local Assessment System items that are inactive cannot be “deleted” as there will be historical data associated with the assessment. 

B.14

MEDMS/LAS shall provide a very flexible search engine for any assessment in the MDOE LAD/MAP Assessments and in any Local Assessment System using any attribute of an assessment.  This shall include the ability to search using any part of the system of Learning Results as a search criterion as well as the timeframe during which an assessment is part of a Local Assessment System (e.g., the ability to search for all actively used MDOE assessments in any Local Assessment System between 1/1/2005 and 6/1/2005, that were cross-walked to a specific Content Area and grade span).

This flexible search engine shall only be available to authorized end-users, and not to citizens. 

 

2.6  Managing Data and Data Entry for All Components of the Assessment and Accountability System (Ability to Manage Assessment and Accountability System Results)

item #

Requirement Text

C.1

MEDMS/LAS shall have the ability to track the results on assessments that are required for all students, replacements of assessments previously administered, as well as assessments that are optional based on the performance of an individual student.  All such assessments will be part of the SAU’s Local Assessment System adopted by the School Board by June 2004. 

C.2

MEDMS/LAS shall provide the user with a search capability to query the various components of the SAU’s Local Assessment System.  This search capability is restricted to assessments that are part of the Local Assessment System for the SAU in which the teacher is employed.  This is not a global search capability as described in Section 2.5.

C.3

MEDMS/LAS shall have the capability to enable the SAU to restrict or enable a user’s authority to administer any assessment that is part of the Local Assessment System for the grade span. 

C.4

MEDMS/LAS shall have the capability to ensure that no one other than the locally authorized user(s) has update access and authorization for individual student results for assessments in the Local Assessment System.  This requirement means that the system shall be capable of maintaining information about the relationships between courses and teachers. 

NOTE:  MDOE has the sole responsibility to data update/entry for the MEA and GLE. 

C.5

MEDMS/LAS shall have the ability to enter assessment results for individual students at the Performance Indicator level.  These scores will be numeric values as specified in the attributes of the assessment.

C.6

MEDMS/LAS shall have the ability to enter the scores for multiple administrations of the same assessment and/or replacements of previous assessments. The system shall be capable of selecting the most recent score for certification purposes.

C.7

MEDMS/LAS shall have the ability to indicate that the assessment is incomplete and the reason that the student missed it (selected from, at most, four reasons).

C.8

MEDMS/LAS shall have a user interface to input student scores that allows a user to enter results for each assessment for the multiple Performance Indicators it measures and to easily transition from one student record to the next.

C.9

MEDMS/LAS shall have the ability to apply the MDOE certification algorithm to student performance on multiple assessments.  For example, the MDOE certification algorithm may indicate the percentage of "Meets the Standards" that a student must get within a Content Area or Content Standard Cluster in order to satisfy certification requirements.  By applying the algorithm, a user will be able to determine if a student has satisfied the requirements or is lacking evidence of meeting a particular Content Standard Cluster. 

C.10

MEDMS/LAS shall have the ability to combine MEA scores with LAS scores when it benefits the student in achieving content area certification. The MEA score should count no less than 15% and no more than 20% of the value of the LAS and MEA combined.

 

C.11

MEDMS/LAS shall have the ability to list students who have not met performance standards and to identify which Content Standard Cluster(s) they have not yet met.

 

C.12

MEDMS/LAS shall have the ability to view and determine where a student stands in completing the required assessments, and the student’s overall progress towards meeting the Content Standard Cluster.

 

2.7 Data Analysis, Access, Queries and Reports (General Data Analysis, Access, Queries, and Reporting Requirements

item #

Requirement Text

D.1

MEDMS/LAS shall allow SAU users to query and to report, both internally and to MDOE, on student performance on the Content Areas of the system of Learning Results.  This reporting shall be maintained historically at the following levels:

·        Individual student performance by grade span

·        Individual student performance by content standard cluster

·        Grade level performance in reading and mathematics

·        School building performance by grade span

·        SAU performance by grade span

·        Disaggregated school reporting, so long as subgroup size thresholds are exceeded, by specified racial/ethnic subgroups, by poverty status, by special education status, by migrant status, by homeless status, and by the other subgroups included in the demographic data in the MEDMS.

D.2

MEDMS/LAS shall allow users to query and generate individual student LAS report cards.

D.3

MEDMS/LAS shall be capable of supporting flexible definitions (e.g., Reference Information and Lookup Values) of types of schools and school units;

Middle schools including many different ranges of grades;

Multiple types of configurations of schools within SAUs;

and Regional alternative schools.

 

Additional Requirements

item #

Requirement Text

E.1

MEDMS/LAS shall have the ability to identify the source (MAP, LAD or Local) of assessments that are required for all students. 

E.2

MEDMS/LAS shall have the ability to identify the type of administration (regular, with accommodations, or alternate) of assessments.

E.3

MEDMS/LAS shall provide scores for each performance indicator utilizing the 4-point scale.

E.4

MEDMS/LAS shall have the capability to identify certification sets of assessment separately from all others.

E.5

MEDMS/LAS shall have the capability to round percentage calculations to X decimals. 

E.6

MEDMS/LAS shall have the ability to capture administrator comments along with individual student scores on each performance indicator.

E.7

MEDMS/LAS shall have a comprehensive context sensitive user guide.