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Home > Rules & Legislation > Letters from the Commissioner > Informational Letters > Letter 18



TO:       Superintendents, Assistant Superintendents, Curriculum Coordinators, Elementary and Middle School Principals, and Guidance Directors

FROM:   Susan A. Gendron, Commissioner

DATE:    August 22, 2006

RE:        2006 AYP Reports and 2006-2007 AYP Reporting - Grades 3-8

Key Points Covered In this Informational Letter:

  • Delivery of Adequate Yearly Progress (AYP) Reports

  • Formula for Determining AYP

  • Adjusted 2006 Annual Measurable Objectives (AMO) for Grades 4 and 8 Reading and Mathematics

Delivery of AYP Reports

Information related to the 2006 Adequate Yearly Progress of Maine’s public schools will be mailed from Measured Progress, Maine’s MEA contractor, to superintendents’ offices on Wednesday, August 23, 2006. The mailing will contain:

  • Information listing the contents of the reports, and

  • Information and security pass codes for accessing 2006 AYP school and district reports.

District and School Review of AYP Reports Data

Schools were provided with the usual 10 business day review period prior to the Department’s verification of the accuracy of MEA data.  All student-related data was provided through the Department’s Maine Educational Data Management System (MEDMS) on March 27, 2006. Concerns about the accuracy of student-level data were to be reported to AYP personnel, and other concerns about accuracy were to be reported to MEA personnel.  The deadline for this review and verification was August 4, 2006.  Requests for data verifications, received by August 18th, have been reviewed and any necessary adjustments will be reflected in the public release.  It is recommended that all AYP reports be downloaded and saved by November 1, 2006 for future use.

Formula for Determining AYP

As in past years, the formula for determining AYP will include 3 components:

  • Participation: The percentage for student participation in the MEA remains at 95%. This calculation will now include students in grades 3-8 and will be based on the number of grade 3-8 students participating in assessments compared to the number of grade 3-8 students enrolled in the school.  A minimum n-size of 41 will still apply to all subgroups.

  • Performance:  Performance calculations will be based on two years of data.  For the 2006-2007 reporting cycle, we will use data for Reading and Mathematics from 2005 and 2006 from grade 4 and 8 only.  Using the total number of students tested in 2005 and 2006, and the number of students that meet or exceed approved achievement standards in 2005 and 2006, a percentage of proficiency will be calculated for each group.  As in the past, a 95% confidence interval will be calculated on the percentage proficient for the group. Groups that meet or exceed the adjusted 2006 Annual Measurable Objective (AMO) for Reading and Mathematics will make AYP.  A minimum n-size of 20 will still apply to all groups.  Subgroups that do not make AYP by this initial calculation will be reviewed for Safe Harbor.  The calculation for Safe Harbor remains the same as in past years.

  • Additional Indicator:  Average Daily Attendance (ADA) will still be used for the additional indicator.  ADA data is collected from annual reports due by to the Department by July 20.  The required percentage for ADA is 88%.

  • For schools with both grade 4 and grade 8 students, an AYP determination will be made for each grade separately.  School AYP status will be based on the determination of both grades.  In order to make AYP, both grade 4 and grade 8 will have to make AYP.

Adjusted Measurable Objectives (AMO) for 2006 AYP

  • Why have the Measurable Objectives (AMO) been adjusted?

MEA performance standards had been held at the same levels from 1999 through 2005. These standards were used to calculate the starting point for Maine’s trajectory for improvement.  It was necessary to set new MEA achievement standards due to:

    1. changes in the MEA,

    2. the increase in the number of grades assessed, and

    3. the increased focus on grade level expectations.

The Standard Setting Process was conducted during the Spring of 2006. (For more information, See FY2007 Informational Letter #6.) New achievement standards were set and it was necessary to adjust the AMO for 2006.
The adjusted AMOs for Grade 4 and 8 Reading and Grade 8 Mathematics were determined by calculating the mean of the targets (AMOs) for 2005 and the AMOs for 2006.  Utilizing the achievement standards set in May, the 2006 AMOs were based on “the percentage of students at the proficient level who are in the school at the 20th percentile in the state, based on enrollment, among all schools ranked by the percentage of students at the proficient level.” Reference (20 U.S.C § 6301 et seq.) Sec. 1111 (b) (2) (E) (ii)
For grade 4 Mathematics, the AMOs for 2006 exceed the target in the current trajectory.   Therefore, to determine the adjusted AMO, we calculated the number of students needed in 2005 testing to meet the existing 2006 achievement target of 21%.

The adjusted AMOs for 2006 are as follows:

                   Grade 4 Reading      45%                    Grade 4 Mathematics   44%
                   Grade 8 Reading      46%                    Grade 8 Mathematics   28%

AYP for 2007 will include assessment data from all students in grades 3-8.  AMOs which include grades 3, 5, 6 and 7, and an adjusted trajectory for improvement will be provided in the Fall of 2006.

Please Note:

  • All AYP reports must be downloaded and saved by November 1, 2006 for future use.

  • March 5 -23, 2007 is the testing window for the next MEA administration.

For Assistance:

Contact the following people if there are issues with your AYP reports:

Rachelle Tome, AYP Coordinator, at or 624-6705 for AYP and student-level issues;

Susan Smith, MEA Coordinator, at or 624-6775 for MEA issues;
Linda Parkin, Alternate Assessment (PAAP) Coordinator, at or
624-6782 for MEA/PAAP issues