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Home > Rules & Legislation > Letters from the Commissioner > Administrative Letters > Letter 28

 

ADMINISTRATIVE LETTER # 28
POLICY CODE:  DB

 

TO:                  Superintendent of Schools

FROM:            Susan A. Gendron, Commissioner

DATE:             May 29, 2007

SUBJECT:       2006-07 Transportation Data for Out-of-District Special Education Students, Homeless Students and Career & Technical Education Students Report (EF-M-43) – Due July 31, 2007

Each school administrative unit must complete and submit the 2006-07 Transportation Data for Out-of-District Special Education Students, Homeless Students and Career & Technical Education (CTE) Students Report (EF-M-43) by July 31, 2007.  This report is now available on the Department of Education website.  The data from this report may impact the calculation of the Essential Programs & Services Transportation Total Allocations.

This report requires information on expenditures, revenues, and transportation mileage for special education, homeless and CTE students; therefore I encourage you to have your unit’s business personnel complete this form with the assistance of your unit’s transportation, special education and CTE personnel.

To obtain the form, please visit our website at:  http://www.maine.gov/education/forms/mis.htm#schfin  From this menu, select Transportation Data for Out-of-District Special Education Students, Homeless Students and Career & Technical Education Students Report (EF-M-43).  This form is an Excel workbook and has two pages:  a Cover Page and the EF-M-43 Report Page.  On the Report Page, please complete the columns labeled as follows:

Section A.  Special Education student out-of-district transportation:

  • 2006-07 Total Annual Vehicle Miles
  • 2006-07 Total Gross Annual Expenditure
  • 2006-07 Special Education Transportation Receipts

Section B.  Homeless student transportation in accordance with 20-A MRSA Section 5205, sub-section 7:

  • 2006-07 Total Annual Vehicle Miles
  • 2006-07 Total Gross Annual Expenditure
  • 2006-07 Homeless Student Transportation Receipts

Section C.  CTE (Vocational) student transportation in accordance with 20-A MRSA Section 15672, sub-section 22-A:

  • 2006-07 Total Vehicle Miles To and From CTE Facility “Per Day”
  • 2006-07 Number of Round Trips “Per Day”
  • 2006-07 Number of Annual CTE Transportation Days

All other columns will automatically calculate in the Excel workbook.  To ensure accuracy as we analyze your data, please submit the EF-M-43 Report “electronically” as an email attachment to suzan.beaudoin@maine.gov   Again, all school administrative units are required to submit this report.  If your unit does not have any expenditures or mileage, please submit a zero report.  Once you have submitted your report, please check the following “Missing Reports” website to ensure that the Department of Education has received your report:
http://portalx.bisoex.state.me.us/pls/doe/eddev.formscheckin.search_missing_reports

If you need any assistance in completing the EF-M-43 Report, please contact Suzan Beaudoin at suzan.beaudoin@maine.gov   I would like to remind you that subsidy checks will be withheld, beginning with the August check, if the following reports have not been received:

  • EF-M-45   FY 2006-07 Financial Report of Public Schools
  • EF-M-43   FY 2006-07 Transportation Data for Out-of-District Special Education Students, Homeless Students and Career & Technical Education Students Report
  • EF-S-02    FY 2006-07 Special Education Program Report
  • EF-S-07    FY 2006-07 Request For Subsidy Allocation of Tuition and Board for Students with Disabilities
  • FY 2007-08 completed budget files submitted via the MEDMS Financial System:
    • Budget Revenue
    • Budget Expenditure
    • Budget Balance Sheet

 

SAG:scb