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TO:                  Superintendents of Schools, Assistant Superintendents, and Principals

FROM:            Susan A. Gendron, Commissioner of Education

DATE:             August 11, 2005

RE:                  Changes in the Reporting of Maine Educational Assessment (MEA) District Scores            

With the advent of MEDMS it is now possible to track and report student performance more closely.   Taking advantage of this, the MEA school and district reports you received recently have been enhanced to report back to every district how their students are performing on the MEA at all grade levels.   This memo describes the various changes in reports.  

One significant change this year is that superintendents have received MEA reports for students tuitioned to other districts.   These reports provide data describing how these students performed on the MEA.   

The changes in reporting are also reflected on school summary reports.   In the past, for school unions and municipalities with one school at a grade level, the average school score was also reported as the district average score.   As in the past, the 2005 school average score includes all students tested in the school.   The district average score, however, includes only those students who reside in the SAU in which the school is located.   Tuition students or students from other municipalities in a school union are no longer included in the district average score.   As noted above, tuition students’ scores will be included in the district report for the SAU in which they reside.   This modification represents a substantial point of discontinuity for school union achievement data, so only data from this initial year (2005) is reported on the school and district summary reports for SAUs within the union.

Adequate Yearly Progress (AYP) status reports will be calculated separately from this MEA reporting process as they were last year, and should be completed by the end of August.   Again, MEDMS will allow the Department to more effectively assign student scores to sending schools.   For instance, if a district has special education students with Individualized Education Programs (IEPs) who require out-of-district placement, the scores for these students on the MEA have now been included on the sending district’s reports.   The scores for these students will be included in AYP calculations for the district and for the sending school.

We hope that these new reports are useful to you.   If you have a question concerning the new District Summary Reports or other MEA Reports, please contact either Measured Progress at 1-800-431-8901 or Susan Smith at the Maine Department of Education at (207) 624-6775.  AYP-related questions should be directed to Rachelle Tome at (207) 624-6705.