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ADMINISTRATIVE LETTER NO. 21
POLICY CODE: DD
FROM: J. Duke Albanese, Commissioner
In preparation for the school year 2003-04, we anticipate that federal rural education funds will once again be available. The Rural Education Initiative is made up of two programs: (1) the Small, Rural School Grant Program of which 116 districts were funded; and (2) the Rural and Low-Income School Program of which 8 districts were funded. The United States Education Department will award funds on a formula basis by State proportionate to the number of students in average daily attendance served by eligible local educational agencies in the State compared to the number of all such students served by eligible local educational agencies in all States. Districts will still receive their No Child Left Behind (NCLB) funding if they participate in either program.
In addition, the Rural Education Achievement Program (REAP) Alternative Uses of Funds option will again be available as part of the NCLB application. This option allows small rural districts to flexibly use most NCLB funds for district priorities regardless of the program from which they were allocated. Even if an eligible district does not receive supplemental funds under the Small Rural School Grant Program, they still will have the flexibility to use funds under the REAP option in their NCLB application. This option is not available for recipients of the Rural and Low-Income School Program.
For Maine to receive funds under this program, we must again collect the Average Daily Attendance (ADA) figure of all the schools in your district for the period from the beginning of this school year 2002-03 until December 1, 2002. This number, combined with that of other districts, will generate funds for the State of Maine to be used in this program. We need this information by Friday January 4, 2003 to meet the federal reporting requirement.
Your district may not have been eligible for funding last year. Since the formula uses revised census data, districts that did not qualify last year may be eligible for the 2003-04 school year funds.
Even if your district chooses not to participate in the Rural Education Initiative programs or REAP, the Secretary of Education will use your information to generate the State’s allotment from which grants will then be awarded to eligible districts on a formula basis. Thus, even if your district chooses not to participate, we will need the relevant Average Daily Attendance (ADA) data no later than January 4, 2003 to meet the federal reporting requirement.
Attached is a copy of the form called the Rural Education Information Form. It is on our website, www.maine.gov/education/nclb under Rural Education as a MSWORD and HTML document. Please complete this form and return it by January 4, 2003. It can be submitted by mail, email, fax or hand delivered.
If you have any questions please contact the Rural Education Grant Director: Dennis Kunces, Maine Department of Education, 23 State House Station Augusta ME 04333-0023, 624-6815 (with voicemail), 624-6791 (fax) or firstname.lastname@example.org (email).
Rural Education Information Form
Please complete the Rural Education Information Form to assist the State in collecting data used to determine the amount of funding that will be made available to us under the two grant programs that are part of the Rural Education Initiative, and to indicate whether or not you plan to participate in any of the rural programs. Please supply the data whether or not you will participate in either of the two grant programs or the REAP alternative.
To be eligible for either grant, you must: supply the Average Daily Attendance (ADA) for your district; check “Yes’ in the “Plans to Participate” box; and have a D-U-N-S number * (all participating districts obtained one last year).
District Name __________________________________________________________________
Note: Each town with a school in a school union is considered a separate school district.
Average Daily Attendance (ADA) for all schools in your district from the start of the 2002-2003 school year to December 1, 2002 is: ____________ (Round to the nearest whole student)
My district intends to participate in Rural Education Initiative program(s) or to be able to use the flexibility provision of the REAP Alternative Uses of Funds option of the No Child Left Behind legislation.
[ ] Yes [ ] No
Signature, Superintendent of Schools Date
Email address ________________________________________________________________
Return by January 4, 2003 to:
Rural Education Initiative Director
Maine Department of Education
23 State House Station, Cross State Office Building
Augusta, ME 04333-0023
Fax to 624-6791 or email email@example.com
For more information contact Dennis Kunces at 624-6815 or email at the above address.
* If you have never obtained a D-U-N-S number. LEAs that do not have a D-U-N-S number may obtain one by calling 1-800-333-0505 or by completing the D-U-N-S number request form that can be obtained via the Internet at <http://www.dnb.com> on the web.