Advanced Placement Incentive Program - Questions and Answers
I apply now to get some funding before the current year expires?
you may apply for funds at anytime as long as funds are still
available. In order to be
eligible your class must meet the criteria listed on the application
including but not limited to:
- 20% of the students in the class meet the income
criteria or an increase of 20% of the number of students who meet the criteria
over the previous year.
- The funds requested are above & beyond what the
district can pay.
- Materials can only be purchased for number of students
in the class.
our district is having budget problems and we don’t know where to get the
money to order materials/texts can we write a grant?
may write a grant to purchase texts and materials for the course as long
as it is above what the district can pay for. You may only purchase enough materials for the number of
students actually enrolled in the class and teacher materials—as long as
20% of the students in the new AP class meet the income criteria.
the grant cover not only the cost of the summer workshop, but is there
room for a stipend in it?
professional development funds will pay only for the cost of the
institute including room & board at the rate cited by the
institution, tuition for the institute, and travel. We will not cover teacher stipends nor
the college/graduate credit offered by some institutes. All funds requested must be
supplemental to local funds. The
grant will pay for substitute costs for teachers attending workshops if
the district cannot pay.
a teacher need a special certificate from the state department to teach an
teacher does not need to have a special certificate from the state to
teach AP for the purposes of the Advanced Placement Incentive
Program. However, a new teacher
must have attended an AP summer institute or provide evidence of
knowledge to teach an AP course. Remember, AP courses are college level courses taught at the high
UMO’s project for the Advanced Placement Incentive Program grants
contacted us, should we contact them?
are encouraged to participate in the University of Maine, National Center
for Student Aspirations, project under the state’s APIP grant if they
have AP courses and are working to increase the participation of
low-income, low aspiring students in AP courses.
there is (are) low income student(s) in the class, will the material be
provided for the whole class?
order for a classroom to be eligible for APIP funds 20% of the students
need to meet the income criteria or an increase of 20% of the number of
students who meet the criteria over the previous year, which ever is higher as established in
the Higher Education Act. These
are the only students eligible for test fee reductions and full
payment. Classroom sets of
materials may be purchased for the specific number of students in the
would we find out about AP professional development programs that are
going to be held in the state?
on all professional development activities in the state are mailed to all
superintendents, high school principals, guidance directors, AP
coordinators and specific targeted audiences.
we have heard no word about the money being forthcoming on a pending
grant, may we have our teachers purchase supplies now?
you have received a signed and approved contract you are not assured of
being reimbursed for your purchases. No expenditures can be reimbursed if encumbered prior to the start
date of the grant.
does the reimbursement work?
the district has purchased or paid for the activity/materials, the
district submits an invoice from the district to the Department of
Education with copies of receipts or purchase orders attached. The district must submit the deliverables
before the final 10% of the grant is reimbursed unless written extension
for the deliverables is granted.
you tell us what will be approved on our application?
cannot approve any applications over the phone; all applications must be
submitted to the department and reviewed by the Advanced Placement
Incentive Program Director prior to any approval.
we make any changes on our purchases after our application has been
accepted and approved?
not without prior approval. Written notification must be sent to the department with any
changes on purchases that differ from the original application.
we apply for funds even if we don’t have 20% low-income students in the
of the students in the classroom must meet the low-income criteria in
order to be approved under the Advanced Placement Grant. If 20% of the students are not
low-income, students are expected
to purchase their own materials
you need documentation for the low-income students?
must keep the information in the district’s records.
do we identify low-income students when they will not apply for free and
may use parent information or other information that you can collect to
determine if the student’s family meets the income levels.
there funds available for Vertical Teaming?
will be available for some aspects of vertical teaming. Vertical teaming workshops have been
held in English Language Arts and Social Studies. Plans are in process for workshops in
Foreign Languages, Science and Math.
the grant pay for equipment?
grant will not pay for permanently installed equipment or computers. Other requests are addressed on a
case- by -case basis.
the grant pay for the total cost of attending a workshop?
grant will cover the cost of the workshop, the lodging if it is not
included in workshop or institute, and travel to/from if the class
includes 20% low-income. The
workshops sponsored by the Maine Department of Education are open to all
teachers at no cost. The grant
will not cover the cost of College Credit.
If there are any additional questions, please contact
Nancy Lamontagne in writing to: firstname.lastname@example.org