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Home > Central Services > Copy Center

Copy Center

The Copy Center , with the assistance of the Division of Purchases, is responsible for establishing contracts with vendors for copier machines statewide. The machines are available through the Copy Center to all state and non-state agencies (non-state would be defined as Maine Community Colleges, Boards, Judicial Branch, etc.). Any political subdivision or school administrative district in the State of Maine may also participate in this contract by issuing its own purchase order.

Customers are charged a base and a per copy charge per month according to their machine bracket. The rental includes maintenance, white recycled paper, toner and staples.

The photocopier rentals include:

1. Paper
When you need to order copy paper for your leased photocopier, call the Central Warehouse at 287-3641 and select option 1. The Copy Center supplies six (6) types of paper with the lease of your office photocopier. They are as follows:

    PAPER FOR LEASED PHOTOCOPIERS
    STOCK #
    DECRIPTION
    REAM
    CASE
    P-465
    8 1/2"X11" Recycled White Express Pack
    N/A
    2500
    P-466
    8 1/2"X11" Recycled White
    500
    5000
    P-471
    8 1/2"X11" Recycled White 3-Hole Punch Express Pack
    N/A
    2500
    P-472
    8 1/2"X11" Recycled White 3-Hole Punch
    500
    5000
    P-473
    8 1/2"X14" Recycled White Legal Size
    500
    5000
    P-478
    8 1/2"X17" White Ledger Size
    500
    2500

The cost of these papers is included in the per copy cost charged by the Copy Center. This paper is to be used for your leased photocopier ONLY. It is NOT to be used for other purposes, such as stand alone laser printers, plain paper faxes, etc.

When ordering paper for your photocopier, you will be required to furnish the following information:

  1. Your Photocopier Machine Number
  2. Your Agency and Delivery Address
  3. Quantity and Stock Number of Paper Required
  4. Name of Contact Person & Telephone Number

To order paper for purposes other than your leased photocopier, submit a requisition for supplies (Form F-161) to Central Warehouse.


2. Supplies
Toner and staples are items supplied by the vendor only, there is a 1- 800 number on the machine for you to call when placing orders (be careful of companies calling trying to sell you toner at bargain prices)

3. Service
Service of the photocopier can be placed by calling the 1-800 number on the machine, there is a four hour response time (if you have an unusual amount of service calls or problems with service, please contact Bill Drake/Bruce Trask at 287-6375).