Stop Payment & Re-Issue Forms

STOP PAYMENTS (AND REISSUES)

If your department issued a check to a vendor and have since determined that the check should not have been issued, a stop payment may be necessary (To ensure proper accounting, state checks must NOT be deposited - instead, please void the check and submit it along with the check cancellation form to Treasury).  If your department issued a check to a vendor who has since lost, destroyed, or never received the check, a stop payment and reissue may be necessary. Please carefully read the instructions below.        


Stop Payment Only – submit a Check Cancellation Form (CCF) to Amber Griffin at OST (SHS#39) – NO CASH RECEIPT REQUIRED

Stop Payment AND Reissue – submit a CCF and Application for Duplicate Check to Amber Griffin at OST (SHS#39) – NO CASH RECEIPT REQUIRED.

 

Please note that any updates to vendor information will not be reflected on a "re-issue" check. If the vendor information is different, please submit a 'stop payment only' request. A new GAX can be created with the updated information.
 

All forms should be sent from your agency to the Treasurer's Office, Attn: Amber Griffin, State House Station #39. Questions regarding this process or a particular request can be directed to Amber at (207) 624-7473 or via email (Amber.Griffin@maine.gov).