Based on the FY 2013 Schedule of Expenditures of Federal Awards (SEFA), any program which did not expend $19,284,533 is considered a Non-Major federal program during FY 2015.
Non-Major programs are not required to be included in the Treasury-State Agreement (TSA), but are governed by 31 CFR 205 Part B:
"A State must minimize the time between the drawdown of Federal funds from the Federal government and their disbursement for Federal program purposes. A Federal Program Agency must limit a funds transfer to a State to the minimum amounts needed by the State and must time the disbursement to be in accord with the actual, immediate cash requirements of the State in carrying out a Federal assistance program or project. The timing and amount of funds transfers must be as close as is administratively feasible to a State's actual cash outlay for direct program costs and the proportionate share of any allowable indirect costs. States should exercise sound cash management in funds transfers to sub-grantees in accordance with OMB Circular A—102 (For availability, see 5 CFR 1310.3.)."
STATE OF MAINE GUIDELINES
The State of Maine sets as a guideline 7 days cash on hand as administratively feasible. This means that program administrators must monitor their cash balances to ensure that federal draws do not exceed their cash needs by more than 7 business days. (Read the Controller's bulletin regarding this policy)
Since 7 days cash on hand is the upper limit, agencies are encouraged to implement payment and drawdown procedures which reduce cash on hand to cover only immediate expenses. (Also, agency personnel should keep close in mind any federal program requirements which may supersede state guidelines for cash on hand)
For more information concerning this schedule or questions regarding CMIA and non-major programs, feel free to contact Greg Olson of this office.
If your program is having difficulty adapting to the guidelines for non-major programs, please contact the Treasurer's office at 624-7477.