DBVI 2024-2027 STATE PLAN
Program-Specific Requirements for State Vocational Rehabilitation (Blind)
The Vocational Rehabilitation (VR) Services Portion of the Unified or Combined State Plan must include the following descriptions and estimates, as required by sections 101(a) and 606 of the Rehabilitation Act of 1973, as amended by title IV of WIOA.
a. State Rehabilitation Council.
1. All VR agencies, except for those that have an independent consumer-controlled commission, must have a State Rehabilitation Council (Council or SRC) that meets the criteria in Section 105 of the Rehabilitation Act. The designated State agency or designated State unit, as applicable, has:
Select A or B:
(A) is an independent State commission

(B) has established a State Rehabilitation Council
                        (B) has established a State Rehabilitation Council
2. In accordance with Assurance (a)(1)(B), if selected, please provide information on the current composition of the Council by representative type, including the term number of the representative, as applicable, and any vacancies, as well as the beginning dates of each representative’s term.
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Council Representative	Current Term Number/Vacant	Beginning Date of Term Mo./Yr.	
Statewide Independent Living Council (SILC)	2	06/18	
Parent Training and Information Center	1	08/23	
Client Assistance Program	Vacant	 	
Qualified Vocational Rehabilitation (VR) Counselor (Ex Officio if Employed by the VR Agency)	1	08/23	
Community Rehabilitation Program Service Provider	1	08/23	
Business, Industry, and Labor	2	11/19	
Business, Industry, and Labor	2	06/17	
Business, Industry, and Labor	1	11/21	
Business, Industry, and Labor	2	11/19	
Disability Advocacy Groups	2	06/18	
Current or Former Applicants for, or Recipients of, VR services	1	08/23	
Section 121 Project Directors in the State (as applicable)	2	10/20	
State Educational Agency Responsible for Students with Disabilities Eligible to Receive Services under Part B of the Individuals with Disabilities Education Act (IDEA)	Vacant	 	
State Workforce Development Board	1	08/23	
VR Agency Director (Ex Officio)	Vacant	 	

3. If the SRC is not meeting the composition requirements in Section 105(b) of the Rehabilitation Act and/or is not meeting quarterly as required in Section 105(f) of the Rehabilitation Act, provide the steps that the VR agency is taking to ensure it meets those requirements.
Due to resignations, new hires and appointment delays, there are vacant seats on the SRC. Updated appointments will be submitted to the Governor’s Office by October 2024 to officially fill the vacant positions. DBVI plans to support the SRC to attain full membership.  Appointment paperwork is generally best submitted to the Bureau of Corporations, Elections & Commissions when the Legislature is not in session due to the Bureau’s capacity. Additionally, the SRC is undergoing changes in leadership and membership. Appointment paperwork for the vacant positions will be completed over the summer of 2024 and submitted by October 2024.  The SILC representative has submitted their resignation and, once the new Executive Director is hired, an invitation to join the SRC will be extended. In December 2023, a new Client Assistance Program (CAP) representative was hired and has been attending the SRC. Appointment paperwork will be submitted for this individual by October 2024. DBVI hired a new Director in December 2023, appointment paperwork for this position will be submitted by October 2024. The State Education Agency has a representative that has been attending the SRC, paperwork for this position to be appointed will be submitted by October 2024.  The SRC will have discussions about recruitment of representatives for the Disability Advocacy representative and the Business, Industry, and Labor representatives.
4. In accordance with the requirements in Section 101(a)(21)(A)(ii)(III) of the Rehabilitation Act, include a summary of the Council’s input (including how it was obtained) into the State Plan and any State Plan revisions, including recommendations from the Council's annual reports, the review and analysis of consumer satisfaction and other Council reports.
The SRC contributed to the State Plan through targeted meetings, written feedback, a public hearing, and the annual report. The SRC identified the following areas as priority focus for DBVI during the 2024-2027 period:
•	Key Staff Recruitment
Three specific staff positions, that make up the system for serving people who are blind and visually impaired, were identified as having a critical number of statewide vacancies, statewide. These positions include: Orientation and Mobility Specialists; Teachers of Students with Visual Impairments (TVI); and Certified Assistive Technology Instructional Specialists for Individuals with Visual Impairments (CATIS™). The SRC recommended a focus on recruitment and retention of these specialty positions given the current shortage, number of vacancies, and impending retirements.
•	Business Engagement/Public Awareness
The SRC noted a broad lack of awareness by businesses and the general public about the capabilities of individuals who are blind and visually impaired. The SRC recommends increased business engagement with a variety of stakeholders (such as Chambers of Commerce), as well as exploring options to increase public awareness and understanding of VR consumers. The intent of this work will be to educate businesses to the concept of hiring individuals who are blind and visually impaired as a means to increase Maine’s employment and sustained employment rates. Additionally, the SRC will focus on ensuring a regular infusion of business participation on the Council. An additional recommendation includes education to employer partners about the services available to assist in hiring individuals who are blind and visually impaired and when these services can begin.
•	Diversity, Equity, Inclusion, Accessibility (DEIA)
There is a need for universal accessibility, especially in the workplace. Such things as accessible restrooms and elevators, and the need to orient new employees to these and other aspects of the workplace setting, were identified as priority areas. There is also an ongoing need to remind and teach businesses about accessibility, which will require ongoing efforts by DBVI and all partners.
•	Transportation
Given the rural nature of Maine, transportation continues to be a major barrier for people who are blind or visually impaired and will require ongoing attention. There are places in Maine that have no public transportation, no cabs and no ride share options, which means creative solutions must be explored.
•	Quality and Career-Oriented Pathways
The SRC recommends DBVI increase the focus on high-quality employment competitive, integrated opportunities that lead to long-term, sustainable careers.
5. Provide the VR agency’s response to the Council’s input and recommendations, including an explanation for the rejection of any input and recommendations.
List each recommendation/input followed by the VR agency response
The Designated State Unit agrees with and accepts all the Council’s input and recommendations and has incorporated them into the State Plan’s goals, action items, and measures.
b. Comprehensive Statewide Needs Assessment (CSNA).
Section 101(a)(15), (17), and (23) of the Rehabilitation Act require VR agencies to provide an assessment of:
1. The VR services needs of individuals with disabilities residing within the State, including:
A. Individuals with the most significant disabilities and their need for Supported Employment;
According to the 2024 comprehensive statewide needs assessment (CSNA), the number of youth with intellectual disabilities and autism is growing at a striking rate in Maine. Because visual comorbidities are common among children with ASD, and ASD is 30 times more common in children with congenital blindness, DBVI anticipates an increased need for supported employment services and consultation on visual needs with General VR.  DBVI will work with General VR on updating the Procedural Directive around shared clients.  Additionally, DBVI will identify a staff member to focus on youth needs including supported employment. According to the National Center on Deafblindness’ 2022 National Deafblind Child Count Report, there are 55 Maine children eligible for Deafblind project services. DBVI will collaborate with the Division for the Deaf, Hard of Hearing, and Late Deafened, the Helen Keller National Center, and other members of the community to address the unmet needs of individuals who are deafblind and have dual sensory loss.
DBVI works with the Department of Health and Human Services (DHHS) in supporting clients who, in addition to having visual impairment, have developmental disabilities, brain injuries, other related conditions, and physical disabilities.  These individuals are served through five Centers for Medicaid and Medicare Services 1915c Waivers. Individuals receiving waiver services have significant disabilities and require support and services to obtain and maintain employment.
In Maine, 2% of the population has a vision-related disability, as compared to 2.5% nationally.  
The majority of individuals served by DBVI continue to be those ages 23-54. There has been a slight decrease in transition age youth and a small increase in those ages 66 and up which is consistent with Maine’s aging population demographic.
  	 FFY 2021	 FFY 2021	 FFY 2022	 FFY 2022	 FFY 2023	 FFY 2023	
Age Group at Application for DBVI Services	#	%	#	%	#	%	
 13-22	 61	 34.1%	 78	 35.8%	 84	 32.6%	
 23-54	 79	 44.1%	 96	 44.0%	 124	 48.1%	
 55-65	 25	 14.0%	 27	 12.4%	 27	 10.5	
 66+	 14	 7.8%	 17	 7.8%	 23	 8.9%	
DBVI and its SRC continue to discuss and explore strategies to reach out and serve as many potential consumers as possible. DBVI strives to serve all eligible individuals.  While the total number of new applicants has increased year-over-year, there remains unserved Mainers who are blind and visually impaired.
  	 FFY 2021	 FFY 2022	 FFY 2023	
New Applications to DBVI	 45	 65	 78	
DBVI will focus on public outreach, business engagement and education about the services available to all individuals who can benefit from them. Additionally, DBVI continues to receive input from survey questionnaires that are sent to participants who have closed their cases with DBVI to determine the satisfaction of the consumer for the services that they received.  This method has been updated so that the individual can access the survey electronically, through the mail, or receive a phone call.  DBVI plans to continue to improve this process to make it easier and increase the response rate and quality of responses.
A DBVI staff person also serves on the Statewide Independent Living Council (SILC), which provides opportunities to share and exchange information with people who have disabilities, and with the Center for Independent Living (CIL), Rehabilitation partners, and the community.  In addition, the Maine SILC conducts a survey to gather input for the State Plan for Independent Living (SPIL) and to help identify challenges to living independently.
B. Individuals with disabilities who are minorities and individuals with disabilities who have been unserved or underserved by the VR program;
Overall, net migration has been the driving force of Maine’s population growth in recent years. As such, DBVI must prioritize equitable access to services. DBVI plans to ensure materials, forms, trainings, and meetings are fully accessible to all consumers as well as focus on diversity, equity, inclusion, and accessibility in all programs and with all partners and vendors.
Tribal members are primarily located in Penobscot, Washington, and Aroostook counties. DBVI continues to work collaboratively with the Houlton Band of Maliseet Indians, through its Wabanaki Vocational Rehabilitation Program (WVRP). The WVRP was awarded a five-year Section 121 grant through 2025.
C. Individuals with disabilities served through other components of the workforce development system; and
1.	The state workforce development system is made up of multiple programs, providers, and partners working together to connect all Mainers to job skills training and employment. DBVI works closely with the Workforce Innovation and Opportunity Act (WIOA) partners and routinely refers participants to other WIOA programs. Below are the numbers and percentage of customers who choose disabilities served in other components of the workforce development system.  To date, in Program Year (PY) ’23, the percentages of customers with disclosed disabilities appear to have an upward trend in all programs except dislocated workers.   These numbers indicate a need for ongoing collaboration across systems.
PY22	SERVED	IND w/DIS	%	
ADULT	712	133	18.67	
DISLOCATED WORKER	138	18	13.04	
YOUTH	367	211	57.49	
WAGNER PEYSER	6779	627	9.25	
 	 	 	 	
PY23 (to date)	SERVED	IND w/DIS	%	
ADULT	348	68	19.54	
DISLOCATED WORKER	92	6	6.52	
YOUTH	276	170	61.59	
WAGNER PEYSER	4704	492	10.46	
There continues to be an increase of non-English speaking immigrants and refugees in Maine, especially in the southern part of the state. Those non-English speaking individuals who are dealing with vision loss need costly interpreter services to benefit from available blindness rehabilitation services that are necessary to better access vocational rehabilitation for gaining employment in their new country. Consumers have identified the need to explore culturally specific service delivery models that respond to issues related to blindness and visual impairment.
 DBVI continues to see the benefits of partnership with other core programs under the Workforce Innovation and Opportunity Act. In PY 2022, these programs served significant percentages of individuals with disabilities. This indicates that individuals with disabilities are having access to a wide range of programs and services in addition to Vocational Rehabilitation. It also indicates that there are opportunities for co-enrollment to increase outcomes through additional resource availability. The core programs provide culturally and linguistically sensitive services.
D. Youth with disabilities, including students with disabilities and their need for pre-employment transition services. Include an assessment of the needs of individuals with disabilities for transition career services and pre-employment transition services, and the extent to which such services are coordinated with transition services provided under IDEA.
According to the 2024 comprehensive statewide needs assessment (CSNA), the number of youth with intellectual disabilities and autism is growing at a striking rate in Maine. Because visual comorbidities are common among children with ASD, and ASD is 30 times more common in children with congenital blindness, DBVI anticipates an increased need for supported employment services and consultation on visual needs with General VR.  DBVI will work with General VR on updating the Procedural Directive around shared clients.  Additionally, DBVI will identify a staff member to focus on youth needs including supported employment. According to the National Center on Deafblindness’ 2022 National Deafblind Child Count Report, there are 55 Maine children eligible for Deafblind project services. DBVI will collaborate with the Division for the Deaf, Hard of Hearing, and Late Deafened, the Helen Keller National Center, and other members of the community to address the unmet needs of individuals who are deafblind and have dual sensory loss.
For youth in Maine, the number of individuals in special education, designated as having a visual impairment, has remained relatively consistent for the past three years. During the same timeframe, there continues to be more than twice as many males in special education with visual impairments than females.  The three Maine counties with the highest population, York, Cumberland, and Penobscot, have the highest number of children with visual impairments in special education.
In consultation with the Rehabilitation Services Administration (RSA) staff, and reviewing RSA Data Dashboards, DBVI recognizes the need to focus on ensuring Students with Disabilities (SWD) are receiving Pre-ETS.  In the four quarters of Program Year 2022, the percentage of SWD receiving Pre-Employment Transition Services (Pre-ETS) ranged from 25% to 51%.  Additionally, given the relatively small number of SWD being served by DBVI, an average of 37.5 in PY 2022, participation in programming can be low depending on ages and varying interests and skills. DBVI plans to implement a process by which SWD can express areas of interest and this data can be used to plan targeted activities and programs.
2. Identify the need to establish, develop, or improve community rehabilitation programs within the State.
DBVI does not need to establish, develop, or improve Community Rehabilitation Programs (CRPs) within the State.  A recent competitive procurement endeavor using the Request for Proposal (RFP) process resulted in the procurement of consistent, quality, statewide CRP services.
c. Goals, Priorities, and Strategies
Section 101(a)(15) and (23) of the Rehabilitation Act require VR agencies to describe the goals and priorities of the State in carrying out the VR and Supported Employment programs. The goals and priorities are based on (1) the most recent CSNA, including any updates; (2) the State’s performance under the performance accountability measures of Section 116 of WIOA; and (3) other available information on the operation and effectiveness of the VR program, including any reports received from the SRC and findings and recommendations from monitoring activities conducted under Section 107 of the Rehabilitation Act. VR agencies must—
1. Describe how the SRC and the VR agency jointly developed and agreed to the goals and priorities and any revisions; and
DBVI and the SRC reviewed goals from the previous State Plan, discussed objectives that have been met, and added new priorities. Many former objectives have been accomplished and others are no longer needed as a focus.  The CSNA was reviewed, and all staff were surveyed, including key partner agencies and RSA data dashboards were reviewed.  All recommendations from the SRC were incorporated in the plan, goals, measures, and strategies which were reviewed and approved by the SRC. DBVI held a public hearing to elicit feedback and also Maine’s Unified State Plan underwent a public comment period.  At the request of the SRC, DBVI made a separate online portal available for anonymous commenters to submit their feedback.
2. Identify measurable goals and priorities in carrying out the VR and Supported Employment programs and the basis for selecting the goals and priorities (e.g., CSNA, performance accountability measures, SRC recommendations, monitoring, other information). As required in Section 101(a)(15)(D), (18), and (23), describe under each goal or priority, the strategies or methods used to achieve the goal or priority, including as applicable, description of strategies or methods that—
A. Support innovation and expansion activities;
B. Overcome barriers to accessing VR and supported employment services;
C. Improve and expand VR services for students with disabilities, including the coordination of services designed to facilitate the transition of such students from school to postsecondary life (including the receipt of VR services, post-secondary education, employment, and pre-employment transition services); and
D. Improve the performance of the VR and Supported Employment programs in assisting individuals with disabilities to achieve quality employment outcomes.
List and number each goal/priority, noting the basis, and under each goal/priority, list and number the strategies to achieve the goal/priority
Goal: The goal that we are striving to achieve.
Measure: The outcome that would let us know we have achieved that goal.
                  (Baseline is Program Year 2023, Quarter 1).
Action: The action steps to get there.
 Goal 1:
  Improve and expand services for students who are blind and visually impaired.	
Measure 1:
  Increase the percentage of Students with Disabilities (SWD) receiving Pre-Employment Transition Services (Pre-ETS) to 60%.	
Action 1:
1.	Implement a survey process for clients in order to plan targeted Pre-ETS activities.
2.	Collaborate with the Division of Vocational Rehabilitation to plan and implement programming to serve transition age youth.
3.	Identify lead DBVI staff responsible for Pre-ETS oversight.
4.	Increase recruitment and retention of Teachers of Students with Visual Impairments (TVI).
5.	Create a statewide process for referring and tracking students working with Blindness Rehabilitation Specialists (BLRS).
6.	Increase use of technology for youth, to be commensurate with their peers, by building on the skills of staff and teachers.	
Goal 2:
  Improve performance related to helping individuals who are blind and visually impaired achieve quality employment outcomes.	
Measure 2:
  Eligibility will be determined for VR services within 60 days, 100% of the time.
  The individualized Plan of Employment (IPE) will be developed and implemented no later than 90 days from the date of eligibility and will be reviewed periodically thereafter.	
Action 2:
1.	Ensure all materials, forms, training, and meetings are fully accessible.
2.	Expand and automate consumer feedback process and attain a baseline response rate by service.
3.	Ensure all staff and partners have initial and ongoing training around diversity, equity, inclusion, and accessibility.
4.	Conduct continuous review contracted services and implement continuous quality improvement activities.
5.	Use data to make informed program decisions with a focus on measurable skill gains, timeline to eligibility, timeline to individualized plan of employment (IPE), and any obstacles to obtaining a competitive employment outcome.	
Goal 3:
  Overcome barriers to accessing Vocational Rehabilitation (VR) and supported employment services.	
Measure 3:
  Increase total number of participants served by DBVI by 5% each year.
  Increase employment rate of VR consumers to 50%.	
Action 3:
1.	Increase recruitment and retention of Certified Orientation and Mobility Specialists (COMS) and Certified Assistive Technology Instructional Specialists (CATIS™).
2.	Increase business engagement activities to include partnerships with the Chambers of Commerce.
3.	Conduct a public awareness campaign for the general public and the business community.
4.	Assess unmet transportation needs and create a plan to address them.
5.	Provide staff training and additional support to promote comprehensive services in the vocational planning process.
6.	Collaborate with the Division for the Deaf, Hard of Hearing, and Late Deafened, The Helen Keller National Center, and other members of the community to address the unmet needs of individuals who are Deafblind and have dual sensory loss.	
Goal 4:
  Support Innovation and expansion activities.	
Measure 4:          
  Increase employment in the 2nd Quarter After Exit to 50%.
  Increase employment in the 4th Quarter After Exit to 47%. 	
Action 4:
1.	Explore client adjustment needs, solutions, and options for treatment.
2.	Collaborate with, and support, the State Rehabilitation Council (SRC) to attain full membership.
3.	Explore apprenticeship for individuals who are blind and visually impaired.
4.	Provide effective programming including Employment Skills Program.	
d. Evaluation and Reports of Progress: VR and Supported Employment Goals
For the most recently completed program year, provide an evaluation and report of progress for the goals or priorities, including progress on the strategies under each goal or priority, applicable to that program year. Sections 101(a)(15) and 101(a)(23) of the Rehabilitation Act require VR agencies to describe—
1. Progress in achieving the goals and priorities identified for the VR and Supported Employment Programs;
List the goals/priorities and discuss the progress or completion of each goal/priority and related strategies
Goal 1: To engage Division for the Blind and Visually Impaired (DBVI) clients in Career Pathways that lead to meaningful and quality employment outcomes in a timely fashion based on the needs of the individual.
Objective: Increase employment outcomes that lead to self-sufficiency and/or decreased public benefits of DBVI clients through promotion of Career Pathway planning representing a shift in focus of job attainment to one of a career for economic success.
Strategies: 
1.	Continue to promote Career Pathway models through staff trainings and use of technical assistance.
2.	Prepare DBVI Vocational Rehabilitation (VR) clients to be successful in a full range of secondary or post-secondary education options, including apprenticeships. 
3.	Improve the Comprehensive Assessment of Rehabilitation Needs (CARNS) of clients by providing training to VR counselors on various assessment tools/databases to include use of Labor Market Information (LMI) and workforce trends, Science, Technology, Engineering, and Mathematics (STEM) arenas, use of O*NET and other occupational databases, as well as accessing Workforce Innovation and Opportunity Act (WIOA) partner resources. 
4.	Increase emphasis in matching skills and abilities of DBVI VR clients with vocational planning that aligns with the skill needs in the economy of the state or regional economy to achieve potential for family sustaining wage growth.  
Progress: Monthly apprenticeship seminars were provided to VRCs to learn more about opportunities that were available for DBVI clients. DBVI management provided training at the quarterly VRC meeting on the Individual Plan for Employment to include career pathways, post-secondary education and apprenticeship options. The New Counselor Training included training on various assessment tools/databases which was also offered to seasoned counselors as a “refresher.”
Objective:  Increase exposure and use of apprenticeship and self-employment strategies for DBVI VR clients.
Strategies:
1.	As part of CARNS training, promote use of Apprenticeship and Self-Employment as a viable/preferred approach to Career Pathways.
2.	Work with MDOL Apprenticeship Program and DBVI/DVR partners to ensure that job seekers with visual impairments are included in the growth and expansion of apprenticeships in Maine.
3.	Introduce use of Apprenticeship models to the Rehabilitation Center located at the Iris Network and the Business Enterprise Program (BEP) program in an effort to develop additional career pathways for persons who are blind and visually impaired.
4.	Reestablish DBVI/DVR Self-Employment Focus Group(s), comprised of VR counselors, Small Business Development Center business consultants, and Client Assistance Program staff, and provide training and technical assistance to DBVI staff and consumers engaged in Self-Employment.
Progress:  DBVI is a key partner in the apprenticeship work that is being done within the Bureau of Rehabilitation Services (BRS).  Maine received grant funding to hire an apprenticeship coordinator and has grown its registered apprenticeships.  DBVI is working to promote apprenticeship with current clients as a pathway to employment.  BEP has openings for blind managers and continues to promote the program. 
Goal 2: To increase measurable skill gains and credential attainment of DBVI clients in alignment with WIOA common performance measures.
 Objective: To become more proficient in identifying and capturing Measurable Skills Gain (MSG) and credential attainment.
Strategies: 
1.	DBVI will continue working with TACs and/or providers of technical assistance in educating staff to promote understanding of MSG and credential obtainment.
2.	CARNs and New Counselor training will have focused components on MSG and credential obtainment.  Such training will emphasis career pathways, stackable and stand-alone credentials, as well as how and when these credentials are captured and recorded.
3.	DBVI will increase staff competence in use of ME Aware in tracking and recording of MSG and credential obtainment.  Training will be offered routinely at VRC Quarterly meetings.  Staff competence will be monitored by Regional Managers and CO staff during quarterly case reviews.
4.	DBVI will work with HospitalityMaine and other apprenticeship sponsors, including the use of the Workhands App, to track and record MSG and credential obtainment when apprenticeship/OJT is implemented.
Progress: DBVI leadership provided training and guidance to VRCs to increase their knowledge and understanding of MSG and credential obtainment in order to better capture and record these credentials. This training included Maine Aware and how to capture these credentials within the case management system. New Counselor Training also offered additional training which was offered to seasoned VRCs.
Goal 3: To deliver Pre-Employment Transition Services (Pre-ETS) to youth who are blind and visually impaired, assisting them to successfully live and work independently in the community.
Objective:   Increase and expand services to blind and visually impaired youth and students.  
Strategies:
1.	Continue to work with the State Rehabilitation Council (SRC) members such as representatives from Catholic Charities Maine, Iris Network, and the Department of Education, to identify Pre-ETS activities/programs that can be provided to potentially eligible or eligible students.
2.	Increase the number of students who are referred to the VR program as part of their individualized educational plan (IEP).  This will be done in part through consultation with Blindness Rehabilitation Specialists (BLRS) who connect families with transitional and community resources. DBVI staff will be members of the IEP team.
3.	Hold regional meetings with DBVI staff, and contracted partners including Catholic Charities Teachers of the Visually Impaired (TVI) toward the beginning of each school year to determine VR eligibility on all students 14 years of age and older.
4.	Continue to make optimal use and expansion of Maine-based immersion centers to offer summer programs, including blindness rehabilitation, independent living, work experiences and college preparation. Current programs include College Prep, Living On Your Own (LOYO), Learning, Independence, Fun, Employment (LIFE) 101 and 102, all of which include use of Assistive Technology (AT), Vision Rehabilitation Therapy (VRT), Vocational Rehabilitation Counselors (VRC), Teachers of the Visually Impaired (TVI) and Orientation and Mobility Instructors (O&M).  Sessions for parents to educate them on resources, encourage independence with their kids, and a question and answer (Q&A) sessions are also to be offered.
5.	Continued and increased implementation of Expanded Core Curriculum (ECC) and Pre-Employment Skills Groups where students are encouraged to engage in community, develop Activities of Daily Living (ADL’s) and Interdisciplinary Learning (IDL’s,) explore area businesses and event centers, and attend information workshops/seminars.  School personnel associated with Blind and Visually Impaired students are contacted early each school year and made aware of these planned events and are invited to attend/provide input. Creation a summer youth employment, job shadow, Community Based Situational Assessment (CBSA), job club and/or work internship experience for all students by age 16. 
Progress: DBVI offered numerous summer programs with pre-employment transition services for youth and students. A couple of examples are the LIFE (Learning, Independence, Fun and Employment) Camp and the No Barriers program. The LIFE Camp provided opportunities for mock interviews, visits to businesses, a trip to the local CareerCenter and a chance to learn/practice many activities of daily living skills. The No Barriers program offered students the chance to work in various group activities as well as learn more about their own personal challenges and how to overcome them.
Many DBVI students also attended a Bootcamp program which focuses on all of the pre-employment transition services.  
Goal 4: To increase access to DBVI services for individuals with disabilities who are unserved/underserved or have minority status.
Objective:  DBVI will work with WIOA core and other Government partners to address the transportation needs regionally.
Strategies:
1.	DBVI staff will provide input to DOT, providers of public transportation and to core partners regarding accessibility needs of our consumers. Input shall include for example accessible route maps, large print bus schedules/routes, audible street crossings, tactile pads and lighting/contrast consultation.  
2.	DBVI has designated staff to consult with transportation departments regarding transit studies, bicycle access, bus programming and staff meetings.
3.	DBVI attends Transportation For All and Public Notice meetings issued by DOT.
Progress:  DBVI staff continued to consult with DOT staff to provide additional information regarding the accessibility needs of individuals who are blind or visually impaired.
Objective:  DBVI will work with Maine’s Section 121 VR Grant – Wabanaki Vocational Rehabilitation to identify and increased number of individuals eligible to be served by both programs. 
Strategies:
1.	Maine DBVI will include Wabanaki Vocational Rehabilitation in training and technical assistance opportunities offered or funded by DBVI.
2.	A representative from the Wabanaki Vocational Rehabilitation will participate on DBVI’s State Rehabilitation Council (SRC)
3.	The Wabanaki VR Program will provide technical assistance to Maine DBVI on issues related to cultural competency and best practices in Native American employment supports.
4.	DBVI will provide in-service training to staff at tribal health or community centers of the four Maine tribes (Passamaquoddy Tribe, Penobscot Indian Nation, Houlton Band of Maliseets, and Aroostook Band of Micmac Indians) including DBVI/DVR New Counselor Training upon request.
Progress:  DBVI and DVR updated the MOU with the Houlton Band of Maliseet Indians.
Objective:  DBVI will continue its efforts to cultivate a statewide communication network for consumers who are deaf-blind or dual sensory impaired (hearing and vision) to assist in their endeavors for employment and independent living.
Strategies:
Work with collaborative partners to increase training opportunities for Deaf-Blind Interpreters and Support Service Providers (SSP’s).
1.	Collaborate with Helen Keller National Center on resources, outreach, hearing aid access, and availability of funds.
2.	Provide feedback and information on new legislation regarding insurance cost for hearing aids to the Division.
3.	Designate DBVI staff to attend regional deaf-blind or dual sensory forums (for example 2019 Tri-State Meeting) and identify funding for Support Service Professionals (SSP).
4.	DBVI staff will provide training to Community Rehabilitation Providers (CRPs), with an emphasis around learning basic, introductory Orientation and Mobility techniques for supporting deaf-blind or dual sensory clients in the workplace.
5.	Collaborate on the creation of on-line webinars on Independent Living (IL) equipment and devices to enhance independence for deaf-blind or dual sensory loss clients and increase access to equipment available through ICANCONNECT.org. 
Objective: DBVI will work to expand the number of New Mainers, who are receiving services from the agency.
Strategies: 
1.	DBVI will communicate with advocacy organizations, such as American Council of the Blind, National Federation of the Blind, Pine Tree Guide Dog Users, to identify New Mainers who would benefit from DBVI VR services.
2.	DBVI, upon request, provide informational sessions and trainings to service agencies who provide case management and other services to New Mainers.  DBVI provides in-person and online orientations describing our eligibility requirements, service delivery and program requirements to job seekers. 
Progress: DBVI management attended the annual Maine American Council of the Blind and the Maine National Federation of the Blind meetings and provided information to these consumer groups about DBVI services. DBVI staff also provided in-service training about services to Community Rehabilitation Providers and other organizations throughout the year.
Objective:  DBVI will continue its efforts to identify minorities with the most significant disabilities who are blind or visually impaired to assist in their endeavors for employment and independent living.
Strategies:
1.	DBVI will provide outreach to clinics/medical professionals in communities known to serve immigrant communities, such as Lewiston and Portland. 
2.	DBVI will provide outreach to community support programs known to work with immigrant populations (i.e. Maine Immigrant and Refugee Services and Catholic Charities)
Progress:  DBVI staff provide outreach to eye care professionals across the state. In-services are provided as requested to increase the knowledge of DBVI services and learn when to make an appropriate referral to DBVI.
Goal 5: To increase awareness of services and resources for individuals who are blind or have low vision.
Objective:  DBVI will become more publicly visible and recognized as a primary source of information and services for individuals with visual impairments, as well as their families and employers.

Strategies:
1.	With input from the SRC, DBVI’s website will be updated and made more helpful to end users.  DBVI will continue to focus on accessibility as updates are made.
2.	DBVI contractors will be required to include acknowledgement of Rehabilitation Services Administration DBVI grant funding on program materials and public documents. 
3.	DBVI and contracted partners will provide uniform services across the state.
Progress: 
DBVI conducted a statewide competitive procurement opportunity for vendors to apply to become Community Rehabilitation Providers (CRPs).  Two entities were awarded the contract and are working together to create seamless and consistent CRP services statewide. CRP services are based upon a comprehensive assessment of rehabilitation need and subsequently individualized, DBVI clients receive services from a menu of services available. CRPs provide services in the most integrated settings and foster informed choice. Services available, statewide, through the CRPs include Pre-ETS: job exploration counseling, work-based learning, counseling on enrollment opportunities, work readiness training, instruction on self-advocacy. Vocational Rehabilitation Employment Services:  job seeking skills instruction, job skills training, job development and placement, short-and long-term job coaching, community-based situational assessment, on-the-job-training, business engagement and employer relations.  DBVI continuously updates policies and procedures and provides training and learning opportunities for staff to standardize service provision statewide.  The need for accessible materials and documents remains an ongoing goal. DBVI staff worked with the department on numerous accessibility training courses over the last year. These training courses were available to all department employees and provided information on etiquette, accessible documents, and more. 
Objective:  DBVI will work with the Maine blindness community to promote the services and resources available to individuals who are blind or have low vision.
Strategies: 
1.	Maine DBVI staff will provide in-service trainings to other service providers, such as Community Rehabilitation Providers, within their region.
2.	Maine DBVI Staff will provide service awareness and assistive technology/adaptive device activities for consumers and organizations within their regions. 
3.	DBVI will coordinate cooperative training with Maine Department of Transportation (DOT).
4.	DBVI will work with its contracted partners to create a more organized and centralized public education effort. 
5.	DBVI will continue to explore collaboration with the Veteran’s Administration Blind Rehabilitation program to streamline the referral process between the two agencies.
6.	Encourage all staff to regularly attend local Lions Club meetings in an effort to promote DBVI services and resources.
7.	Maine DBVI staff and contracted partners will provide service awareness to doctors within their region.
Progress: DBVI provided training to the new CRP providers upon the beginning of the new contracts.  Training is also provided to any partner who requests information as well as businesses.  DBVI hired a Business Engagement Specialist to provide ongoing training about services and support as well as the benefits of employing individuals who are blind and visually impaired. DBVI staff attend local meetings and events to promote DBVI services. Work with the VA and training on adaptive technology remains an ongoing goal.
 
2. Performance on the performance accountability indicators under Section 116 of WIOA for the most recently completed program year, reflecting actual and negotiated levels of performance. Explain any discrepancies in the actual and negotiated levels; and
*Data below is combined to include DVR and DBVI
Maine fell below the negotiated target in the Measurable Skill Gains (MSG) rate. This discrepancy is related to the need for training and ongoing data review. DBVI will implement targeted training, coaching, and data review related to all performance indicators with a specific focus on MSGs.
 	Employment Rate Q2	Employment Rate Q2	Employment Rate Q4	Employment Rate Q4	Median Earnings	Credential Rate	Credential Rate	Measurable Skill Gains	Measurable Skill Gains	
 	Number	Rate	Number	Rate	Number	Rate	Number	Number	Rate	
Negotiated Target	 	44.0%	 	43.0%	$4,325	 	34.0%	 	48.0%	
Actual	791	46.0%	702	43.8%	$4,433	288	51.9%	542	38.2%	
3. The use of funds reserved for innovation and expansion activities (Sections 101(a)(18) and 101(a)(23) of the Rehabilitation Act) (e.g., SRC, SILC).
DBVI has committed funds to the State Rehabilitation Council for innovation and expansion activities. These funds have been used to support Council activities – including training for members – that have increased the capacity of the SRC to carry out its required functions.
e. Supported Employment Services, Distribution of Title VI Funds, and Arrangements and Cooperative Agreements for the Provision of Supported Employment Services.
1. Acceptance of title VI funds:
(A) VR agency requests to receive title VI funds.
2. If the VR agency has elected to receive title VI funds, Section 606(b)(3) of the Rehabilitation Act requires VR agencies to include specific goals and priorities with respect to the distribution of Title VI funds received under Section 603 of the Rehabilitation Act for the provision of supported employment services. Describe the use of Title VI funds and how they will be used in meeting the goals and priorities of the Supported Employment program.
DBVI uses Title VI-Supported Employment funds primarily for job coaching, after job placement, for individuals with vision impairment and mental illness. Maine DBVI receives $48,000 in Supported Employment funds annually.  VR agencies are expected to reserve and expend 50% of these funds for youth with the most significant disability as well as provide a non-Federal contribution in an amount not less than 10%. 
The Division has remained committed to assuring that individuals with the most significant disabilities receive Supported Employment services when appropriate. An Individual Plan of Employment (IPE) is developed that describes the services provided, the need for extended services, if appropriate, and an assurance that the individual has been able to make an informed choice in the provision of these services and the goal itself.
Priorities for Supported Employment are services to individuals who need intensive supported employment services due to the nature and severity of their disabilities. In addition to being blind or having low vision, consumers, with a most significant disability, may also have a secondary disability such as mental illness, traumatic brain injury, intellectual disabilities, or a physical disability.
3. Supported employment services may be provided with Title 1 or Title VI funds following placement of individuals with the most significant disabilities in employment. In accordance with Section 101(a)(22) and Section 606(b)(3) of the Rehabilitation Act, describe the quality, scope, and extent of supported employment services to be provided to individuals with the most significant disabilities, including youth with the most significant disabilities; and the timing of transition to extended services.
DBVI continues to identify more diversified employment opportunities in the Supported Employment Title VI program.  Supported Employment services may also be provided with the Title I funds if Title VI or BES funds are not available. The Division places a small number of blind and visually impaired consumers in supported employment settings. Many clients are able to work in the competitive, integrated labor market without support. This ability is due to the increased availability of technology, technology adaptations, and both technological and natural supports available in today’s market.
DBVI may provide extended services to a youth with a most significant disability for a period not to exceed four (4) years for youth not older than age 24. Extended services are defined as ongoing support services and other appropriate services that are needed to support a youth with a most significant disability in supported employment which is competitive and integrated.
Based on criteria defined in the VR rules for eligibility for supported employment, and utilizing our case management system, DBVI staff will be able to continue to identify those youth with the most significant disabilities who would qualify for supported employment funds.
DBVI continues to have access to state funds to use for extended services after the VR case is closed. The purpose of the Basic Extended Support (BES) funds is to provide ongoing support needs to VR consumers with the most significant disabilities once training has been completed.  The program provides financial assistance to providers of ongoing support and/or employers to help defray the additional cost incurred providing job coaching, training, and supervision on a supported work site. "Extended Support" (for BES funds) is defined as on-going support services provided to a worker in supported employment/work once they have been closed "successfully employed" by the vocational rehabilitation counselor. Other allowable ongoing support services include transportation, personal care services and counseling to family members, employers, and co-workers.
Bureau of Rehabilitation Services (BRS) guidance states: “If the youth does not currently have access to extended support services through a comparable benefit, and DBVI-funded Basic Extended Support (BES) or Brain Injury Support (BIS) is not available or will not meet the client’s support needs, the VRC should follow this process:
1.	Come to agreement with the client (and guardian if applicable) on an employment goal that is a good fit and accessible to the client, better ensuring development of natural supports; and
2.	Ensure that a funding source for long term extended support services (including natural supports, if appropriate for the participant) will be available after VR funded extended services end; and
3.	Ensure that one of the following two circumstances is true for this client:
The VRC and Regional Manager agree that the youth is likely eligible for DHHS funded extended support services; and the youth and guardian (if one exists) must agree to apply for DHHS extended support services.
Based on the youth’s employment and/or assessment experiences, the VRC and youth expect that the extended services provided for the time specified in the plan, with or without assistive technology and job accommodations, will enable the youth to develop adequate natural supports so that extended supports would no longer be needed orwill reducethe youth’s support needs to enable DVR or DBVI funded Basic Employment Support (BES) or Brain Injury Support (BIS) to meet the needs. Further guidance states:
“Extended support services can only be funded by DBVI with written approval by the Supervisor and notification of the Regional Manager. 
1.	When DBVI funds cover extended support services, the IPE shall not include more than one year of extended services.
2.	In limited individualized circumstances, the plan might be updated for an additional time period, up to one year at a time; but only with written approval by the Casework Supervisor and notification of the Regional Manager. The Comprehensive Assessment of Rehabilitation Needs (CARNS) must also be kept up to date.
DBVI cannot extend the plan for more than a total of 4 years of extended services for any youth. DBVI cannot provide extended services after the youth turns 25 years old. There are no exceptions; providing DBVI funded extended services for more than 4 years, or beyond age 24, would constitute expenditures that are not allowed by the Federal regulations governing the VR program.
4. Sections 101(a)(22) and 606(b)(4) of the Rehabilitation Act require the VR agency to describe efforts to identify and arrange, including entering into cooperative agreements, with other State agencies and other appropriate entities in order to provide supported employment services. The description must include extended services, as applicable, to individuals with the most significant disabilities, including the provision of extended services to youth with the most significant disabilities in accordance with 34 C.F.R. § 363.4(a) and 34 C.F.R. § 361.5(c)(19)(v).
DBVI continues to update Memorandums of Understandings (MOUs) with the Maine Department of Health and Human Services’ (DHHS) Office of Behavioral Health (OBH) and the Office of Aging and Disability Services (OADS) to work more effectively in assisting consumers in obtaining employment with appropriate and necessary supports. Additionally, all three entities meet regularly to better coordinate services, increase understanding of program and resource limitations, and refine procedures. In conjunction with Community Rehabilitation Providers (CRP), DBVI along with the Division of Vocational Rehabilitation (DVR) continue to advocate with DHHS for increased state financial support for extended support and supported employment services. Another outcome of these meetings has been increased collaboration at the local level in troubleshooting individual consumer circumstances, as well as learning about the various service opportunities as they occur. To provide quality employment services in a non-duplicative and seamless manner that leads to competitive integrated employment for individuals with disabilities, including youth and individuals with the most significant disabilities, the agencies will work together to:
•	identify and pursue opportunities for interagency coordination, and create a more closely aligned employment service system, to better serve youth and adults with disabilities.
•	Inform consumers of the differences between the services provided by the parties to this agreement so that those individuals are better able to access necessary services.
•	pursue system development and coordination opportunities with the Department of Education and other service systems involved in assisting people with disabilities to gain employment.
•	Continue to work together to maintain an accessible, comprehensive system of benefits counseling services across the State of Maine for all individuals with disabilities interested in pursuing employment.
•	Conduct a comprehensive assessment of rehabilitation needs in community and “real work” settings to determine if and how much support an individual needs in order to become successfully employed.
•	Implement procedures that provide a smooth path from referral to transition from the short term (DVR/DBVI funded) supports to natural supports or extended support services (funded by MaineCare/OBH or DVR/DBVI);
•	Share relevant information for the purposes of integrated service delivery regarding mutual clients, with appropriate signed releases; and
•	Make full use of the services available through the workforce development system, including Career Centers, as appropriate.
f. Annual Estimates
Sections 101(a)(15) and 101(a)(23) of the Rehabilitation Act require all VR agencies to annually conduct a full assessment of their resources and ability to serve all eligible individuals before the start of the Federal fiscal year. In accordance with 34 C.F.R. § 361.29(b), annual estimates must include the following projections:
1. Estimates for next Federal fiscal year—
A. VR Program; and
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Priority Category (if applicable)	No. of Individuals Eligible for Services	No. of Eligible Individuals Expected to Receive Services under VR Program	Costs of Services using Title I Funds	No. of Eligible Individuals Not Receiving Services (if applicable)	
 	340	340	$991,751.62	 	

 	 	 	 	 	
 	 	 	 	 	
B. Supported Employment Program.
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Priority Category (if applicable)	No. of Individuals Eligible for Services	No. of Eligible Individuals Expected to Receive Services under Supported Employment Program	Costs of Services using Title I and Title VI Funds	No. of Eligible Individuals Not Receiving Services (if applicable)	
 	5	3	9,000	 	
g. Order of Selection
1. Pursuant to Section 101(a)(5) of the Rehabilitation Act, this description must be amended when the VR agency determines, based on the annual estimates described in description (f), that VR services cannot be provided to all eligible individuals with disabilities in the State who apply for and are determined eligible for services.
*  VR agencies may maintain an order of selection policy and priority of eligible individuals without implementing or continuing to implement an order of selection.
                        The VR agency is not implementing an order of selection and all eligible individuals will be served.
2. For VR agencies that have defined priority categories describe—
A. The justification for the order
N/a
B. The order (priority categories) to be followed in selecting eligible individuals to be provided VR services ensuring that individuals with the most significant disabilities are selected for services before all other individuals with disabilities; and
N/a
C. The VR agency’s goals for serving individuals in each priority category, including how the agency will assist eligible individuals assigned to closed priority categories with information and referral, the method in which the VR agency will manage waiting lists, and the projected timelines for opening priority categories. NOTE: Priority categories are considered open when all individuals in the priority category may be served.
N/a
3. Has the VR agency elected to serve eligible individuals outside of the order of selection who require specific services or equipment to maintain employment?
No
h. Waiver of Statewideness.
The State plan shall be in effect in all political subdivisions of the State, however, the Commissioner of the Rehabilitation Services Administration (Commissioner) may waive compliance with this requirement in accordance with Section 101(a)(4) of the Rehabilitation Act and the implementing regulations in 34 C.F.R. § 361.26. If the VR agency is requesting a waiver of statewideness or has a previously approved waiver of statewideness, describe the types of services and the local entities providing such services under the waiver of statewideness and how the agency has complied with the requirements in 34 C.F.R. § 361.26. If the VR agency is not requesting or does not have an approved waiver of statewideness, please indicate “not applicable.”
Not Applicable
i. Comprehensive System of Personnel Development.
In accordance with the requirements in Section 101(a)(7) of the Rehabilitation Act, the VR agency must develop and maintain annually a description (consistent with the purposes of the Rehabilitation Act) of the VR agency’s comprehensive system of personnel development, which shall include a description of the procedures and activities the State VR agency will undertake to ensure it has an adequate supply of qualified State rehabilitation professionals and paraprofessionals that provides the following:
1. Analysis of current personnel and projected personnel needs including—
A. The number of personnel currently needed by the VR agency to provide VR services, broken down by personnel category; and
B. The number and type of personnel that are employed by the VR agency in the provision of vocational rehabilitation services, including ratios of qualified vocational rehabilitation counselors to clients;
C. Projections of the number of personnel, broken down by personnel category, who will be needed by the VR agency to provide VR services in 5 years based on projections of the number of individuals to be served, including individuals with significant disabilities, the number of personnel expected to retire or leave the field, and other relevant factors.
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Personnel Category	No. of Personnel Employed	No. of Personnel Currently Needed	Projected No. of Personnel Needed in 5 Years	
Director	1	1	0	
Assistant Director	1	1	1	
Regional Directors	2	2	2	
Blindness Rehabilitation Specialists	3	3	3	
Vocational Rehabilitation Counselor	6	7	8	
Paraprofessional	5	5	5	
Support Personnel	0	1	1	
Rehabilitation Consultant	1	2	2	
Business Enterprise Program Staff	2	0	2	
Orientation and Mobility	8	11	12	
 	 	 	 	
In any given quarter during Program Year 2022, DBVI served approximately 200 individuals in the VR program. DBVI anticipates this number will increase by 10% in the next two Program Years (5% per year) and continue to increase at that rate.  
DBVI is currently in an unprecedented period of staff turnover and change.  During this reporting period the agency saw the retirement of its long-standing Director and both Regional Directors.  Additionally, one Vocational Rehabilitation Counselor (VRC), two Blindness Rehabilitation Specialists (BLRS), one Rehabilitation Consultant, and one support personnel also vacated their positions.  The timing and enormity of this personnel movement has proven challenging but has also provided DBVI with opportunities for not only recruitment but also succession planning in conjunction with the needs of the agency.  
It is anticipated that DBVI staffing needs could include approximately seven new staff within the next five years. The table below highlights the current staffing and vacancies within DBVI.  The vacancies are currently being covered by existing staff and contracted staff. The chart also depicts anticipated staffing needs for the next five years due to expected vacancies from retirements.
One of the ways DBVI has been a leader in retention of qualified staff is by reimbursing for certifications.  Although DBVI does not pay for initial certifications, staff are able to request reimbursement for ACVREP and CRC certification costs on a yearly basis if they provide those services as part of their DBVI employment during the course of the year.
D. Ratio of qualified VR counselors to clients:
The ration of VR Counselors to clients is 1:43.
E. Projected number of individuals to be served in 5 years:
 In Program Year 28, DBVI will serve 340 clients.
2. Data and information on personnel preparation and development, recruitment and retention, and staff development, including the following:
A. A list of the institutions of higher education in the State that are preparing VR professionals, by type of program; the number of students enrolled at each of those institutions, broken down by type of program; and the number of students who graduated during the prior year from each of those institutions with certification or licensure, or with the credentials for certification or licensure, broken down by the personnel category for which they have received, or have the credentials to receive, certification or licensure.
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Institute of Higher Education	Type of Program	No. of Students Enrolled	No. of Prior Year Graduates	
University of Maine at Farmington	Bachelor of Science in Rehabilitation and Human Services	29	7	
University of Southern Maine	Master of Science in Counseling: Rehabilitation Counseling Concentration	5	5	

B. The VR agency’s plan for recruitment, preparation and retention of qualified personnel, which addresses the current and projected needs for qualified personnel; and the coordination and facilitation of efforts between the VR agency and institutions of higher education and professional associations to recruit, prepare, and retain personnel who are qualified, including personnel from minority backgrounds and personnel who are individuals with disabilities.
While DBVI continues to have concerns about the ability to recruit and retain qualified staff in Maine, recent recruiting efforts have included electronic vacancy postings on national and State of Maine websites, local postings with community providers, and information sharing with universities and colleges across the country that offer a rehabilitation/blindness program. The recruitment methods used continue to be extensive and include: internet postings on a variety of specific and general job bank sites; ongoing contact with graduate programs throughout the country; promotion of DBVI staffing opportunities at national conferences; and networking with community rehabilitation providers, other state agencies, our contracted partners and job listings in Maine Career Centers.  Additionally, DBVI offers professional internship opportunities to pre- and post-graduate level students.
DBVI O&M instructors have developed and produced two videos on the profession as a whole and on living and working in Maine as an O&M.  This group also began the creation of internship guidelines, posted jobs in local and national websites including ACVREP, NERCVE, and Facebook.  The team outreached to Vocational Rehabilitation Counselors and the local University to discuss their work with students. In addition to sending out  information about our two Maine O&M openings to all graduate and undergraduate O&M colleges/university programs nationally and in Canada (to get the word out to potential interns and newly certified O&M graduates about our openings ) we have also reached out to many undergraduate programs throughout New England that offer undergraduate studies in fields such as Rehabilitation and Human Services and Recreation. The intent of this outreach is to shed light on O&M as a potential future profession and the options to gain a master’s degree in O&M for free through grant funding which are necessary to acquire these types of positions. DBVI will continue to focus on recruitment of these positions.
Maine State Government continues its efforts to better promote state jobs to people with disabilities. The Maine Bureau of Human Resources has implemented and continues to support Maine law regarding preference in hiring persons with disabilities and providing increased access to classified service through a program called Special Appointment.  Through this initiative, the individual must meet the minimum qualifications for the position and then can be hired under this program in an “acting capacity” for up to one year. The worker receives the same pay as other workers in the classification and earns sick and vacation time after 90 days but does not accumulate seniority time. If at any time during this timeframe the supervisor deems the worker has performed their duties satisfactorily, they will be placed in the position as a new employee and subject to the usual probationary period of all new State employees.  Through the Special Appointment program, a person with a disability may also participate in a situational assessment for a state position to determine if the requisite skills are present and whether the job is a good match.   A unique feature of this initiative is that the various Human Resources Departments throughout all of state government are centrally connected to this process. This allows for people with disabilities from anywhere within the State to be contacted from the very first point that the state becomes aware there will be an open position. In this manner we can recruit from across a comprehensive network to fill vacancies within DBVI, providing the applicant meets the minimum qualifications of the State position.
C. Description of staff development policies, procedures, and activities that ensure all personnel employed by the VR agency receive appropriate and adequate training and continuing education for professionals and paraprofessionals:
i. Particularly with respect to assessment, vocational counseling, job placement, and rehabilitation technology, including training implemented in coordination with entities carrying out State programs under section 4 of the Assistive Technology Act of 1998; and
ii. Procedures for the acquisition and dissemination of significant knowledge from research and other sources to VR agency professionals and paraprofessionals and for providing training regarding the amendments to the Rehabilitation Act made by the Workforce Innovation and Opportunity Act.
New VR employees must attend comprehensive New Counselor Training.  This training is provided by supervisory and management staff and covers such topics as: intake and eligibility; guidance and counseling; career exploration; comprehensive assessment; IPE development; post-secondary training; self-employment; casework management; transition counseling; post-employment; and the appeals process.  The training curriculum includes a combination of mentoring, supervision, reading, training, and discussion.
All DBVI staff operate under an annual Performance Management Form (PMF) which includes a section titled “Employee Development Plan”.  Supervisors work closely with each staff member to identify areas of needed training based on interest, leadership development and performance observations.  Identified trainings are outlined in the annual PMF and can be achieved in several outlets including attending part/all new counselor training, attending annual training events such as All Agency Day or DBVI Day, or through trainings offered virtually such as Hadley, The Job Accommodation Network, the Center for Rehabilitation Counseling Research & Education and the Institute for Community Inclusion.
Other opportunities for staff training are afforded through training at national conferences such the AFB, AER and NSCAB conferences as well as contracted training from partner organizations. Staff are encouraged to read from extensive online and physical libraries of publications specific to blindness rehabilitation throughout their career with DBVI.
DBVI utilizes current staff with specific interests and skills as Subject Matter Experts in technology. These technology specialists work with the DBVI leadership to recommend devices and equipment for purchase as demos for the various offices. Consultation is provided to DBVI staff regarding apps and other technology as requested as well as the provision of AT training/overview for new DBVI staff.  Staff attended training offered by Maine CITE Adaptive Equipment Financing Program, OIB-TAC, International O&M Online Symposium and The Helen Keller National Center to stay current on new apps and technologies.
DBVI currently has three staff enrolled in the University of Arkansas Pathways to Leadership Academy. This is an 8-month program and is designed to be completed in eight sessions. Participants complete activities to extend their learning, and will complete a portfolio, an organized collection of documents designed to demonstrate participant knowledge and understanding of leadership practices. Participants have a final projects presentation. The training is designed for frontline staff who are interested in pursuing leadership roles. The Pathways Leadership Academy is a foundational program in which participants begin to understand the intricacies of vocational rehabilitation leadership, providing the training needed to excel in vocational rehabilitation. Pathways supports VR’s goal of developing an available talent pool within the agency, promoting a learning culture, and developing a network of future leaders.  Participants who successfully complete the program requirements gain a certification in Pathways Leadership from UA CURRENTS. Faculty includes nationally recognized VR leaders and professionals who serve in executive and management capacity in vocational rehabilitation agencies.
Some VR staff have enrolled in the Association of Community Rehabilitation Educators (ACRE) training program through the Institute for Community Inclusion. This program focuses on improving the quality of employment services and outcomes for people with disabilities with an emphasis on customized employment by raising the national service delivery standard. After completing the program, staff become ACRE certified.  DBVI will support additional staff to participate in this training, ongoing.
Training opportunities and conference materials are shared through a number of statewide means, including the BRS Intranet (BRSNet). In addition, a library of training resources, including texts, journals and videotapes addressing vocational rehabilitation and blindness/low vision topic areas are available to be loaned to regional offices as needed. Materials include Institute on Rehabilitation Issues publications; videotapes addressing learning disabilities; Consumer Choice News; National Clearinghouse of Rehabilitation Training Materials; and other documents from the various National Rehabilitation and Research and Training Programs throughout the United States.  DBVI also makes full use of many valuable web-based resources such as: American Foundation for the Blind; National Federation of the Blind; American Council of the Blind; Texas School for the Blind; Mississippi State University National Research and Training Center on Blindness and Low Vision; The Chicago Lighthouse; ACVREP; CRCC; and Hadley.
DBVI recognizes that staff are the most valuable resource in our work supporting consumers who are blind or visually impaired in the pursuit of their vocational goals. To that end, the Comprehensive System of Personnel Development was designed to support the training needs of Division staff. Staff development is delivered through formal and informal modalities and is derived from internal and external sources. 
As training happens, evaluations are sent out to track and monitor staff attendance and achieve credential attainment. Training sponsored by the division is determined by operational need as well as by employee needs to maintain or retain qualified status. DBVI employees participate in annual performance reviews, a portion of which specifically addresses personnel development.
DBVI also supports educational programming for existing staff seeking to meet fully qualified status and for those who have achieved CRC status and require on-going CRC training credits. DBVI qualified personnel standards for O&M/VRT/LVT staff are to be certified by the Academy for Certification of Vision Rehabilitation and Education Professionals. The ACVREP website explains, “ACVREP's certified professionals possess a level of quality and care that is unmatched in the field. ACVREP's commitment to quality builds confidence and trust in both employers and individuals seeking and receiving services from Vision Impairment Specialists such as Certified Orientation & Mobility Specialists (COMS), Certified Low Vision Therapists (CLVT), Certified Vision Rehabilitation Therapists (CVRT), Certified Assistive Technology Instructional Specialists (CATIS), Certified Deafblind Intervenor Specialist (CDBIS).” Often staff will request to attend a conference such as the New England Association of Education and Rehabilitation of the Blind and Visually Impaired (AER) that allow them to attain their required certification credits. Whenever possible, DBVI acquires the ACVREP endorsement to earn CEU credits for training provided in state.
To maximize training resources, staff often solicit local training resources to provide free or low-cost workshops. Staff also attend training with a ‘train the trainer’ perspective to provide turn-around training to other staff and share internal expertise through in-house training opportunities. DBVI is committed to providing an annual “DBVI Day” training for all staff.  This opportunity is utilized to provide training to assure that all staff are up to date on policies and procedures.  Additionally, DBVI hosts an “All Blindness Agency Day” which includes training for all State of Maine professionals and our contracted partners who are working in the field of blindness. 
DBVI takes advantage of the National Research & Training Center free short courses. These courses are approved for ACVREP, CRC and National Blindness Professional Certification Board (NBPCB) credits. Courses include: an Introduction of the Basics of Blindness and Low Vision; Cultural diversity and competence; Fundamental courses on eye conditions; Essentials for working with Individuals with Visual impairments; Visual Impairment and additional health conditions; Program Effectiveness; Special Topics for VR; Research based short courses related to employment; and the Business Enterprise Program. 
Staff also have access to a 6-part series with a WIOA overview and partner cross training. There are 13 brief webinar links beginning with “WIOA 101: An introduction to the New Law” and ending with the “Youth Program”.  Included in the zoom training are common performance measures, career pathways, youth programming, Center for Workforce Research and Information, Apprenticeship and working with corrections and Veterans. DBVI uses AwareVR as its Case Management System. The system includes an AWARE QA tool for all management/supervisory staff.  The tool addresses the case review process, types of case reviews, statewide review template, assigning cases, practice cases, how to monitor progress on case reviews and QA reports. 
3. Description of VR agency policies and procedures for the establishment and maintenance of personnel standards consistent with section 101(a)(7)(B) to ensure that VR agency professional and paraprofessional personnel are adequately trained and prepared, including—
A. Standards that are consistent with any national or State-approved or -recognized certification, licensing, registration, or other comparable requirements that apply to the profession or discipline in which such personnel are providing VR services; and
B. The establishment and maintenance of education and experience requirements, in accordance with section 101(a)(7)(B)(ii) of the Rehabilitation Act, to ensure that the personnel have a 21st century understanding of the evolving labor force and the needs of individuals with disabilities.
In accordance with WIOA standards, Maine DBVI has accepted the following qualifications of a Vocational Rehabilitation Counselor: a baccalaureate degree in Rehabilitation Counseling or related field, such as Special Education, Counseling, Psychology, Occupational Therapy or Social Work, and two years of experience directly working with individuals with disabilities; OR a master’s degree in Rehabilitation Counseling or related field, such as Special Education, Counseling, Psychology, Occupational Therapy or Social Work. 
The Division’s goal is to encourage staff to pursue a variety of educational choices in a supportive working environment and with the necessary time and financial support to maintain professional skills and abilities. Certifications in all disciplines are encouraged, as well as training plans that support maintaining CRC, O&M and other specific professional certifications.
DBVI maintains a close relationship and is collocated statewide with the CareerCenter partners to ensure a 21st century understanding of the evolving labor force and the needs of individuals with disabilities. There are joint meetings and training courses for staff and staff participate in Partner quarterly meetings to share information and resources.
Additionally, DBVI staff are members of the local workforce investment boards statewide and participate in ongoing training provided to the boards.  Often DBVI staff are invited to attend relevant training in their regions during the Career Centers specific training events.  All staff across the Department were invited to participate in DEIA training jointly.
DBVI will focus on providing trainings, work sessions, and discussion forums, with staff and partners, using data to drive programmatic changes. By reviewing RSA Dashboard, reports, and consumer feedback data, targeted training to staff will be provided to meet the State Plan goals and increase the quality-of-service provision.
4. Method(s) the VR agency uses to ensure that personnel are able to communicate in appropriate modes of communication with or in the native language of applicants or eligible individuals who have limited English speaking ability.
DBVI has an agreement with the Division of Vocational Rehabilitation on referral of individuals who are Deafblind and who use American Sign Language (ASL) as their native language.  DBVI also has staff with a background specialty in working with individuals who are Deafblind; specialty areas of these staff are low vision, orientation and mobility, and vocational rehabilitation.  DBVI staff utilizes certified interpreter services, such as Maine State Interpreters or Catholic Charities Maine, for non-English speakers.  As a partner in the CareerCenters, DBVI clients who come to the centers and need language interpretation will have access to interpretation.
 
5. As appropriate, describe the procedures and activities to coordinate the designated State unit's comprehensive system of personnel development with personnel development under the Individuals with Disabilities Education Act.
DBVI staff have received training from the Department of Education (DOE) to learn more about the educational system and the local schools, including those carrying out activities under section 614 (d) of the Individuals with Disabilities Education Act (IDEA), to learn best practices to coordinate and ensure the provision of pre-employment transition services and/or transition services to potentially eligible or eligible VR students.
DBVI staff have worked collaboratively with Maine Department of Education and the National Technical Assistance Center on Transition: The Collaborative (NTACT:C), whose mission involves supporting DBVI as a state agency to improve opportunities and outcomes for students and youth with disabilities. 
j. Coordination with Education Officials.
In accordance with the requirements in Section 101(a)(11)(D) of the Rehabilitation Act—
1. Describe plans, policies, and procedures for coordination between the designated State agency and education officials responsible for the public education of students with disabilities, that are designed to facilitate the transition of the students with disabilities from the receipt of educational services in school to the receipt of vocational rehabilitation services, including pre-employment transition services.
DBVI contracts with Catholic Charities Maine to provide services to children through Teachers of Students with Visual Impairments (TVI).
DBVI employs three Blindness Rehabilitation Specialists (BLRS) who support and advocate for parents and guardians outside the school setting to establish rapport and connection that allows, ideally, for more open and consistent communication between team members and parents as their children move into early adolescence and begin to explore the world of work and Vocational Rehabilitation as possibilities.  With the development of this relationship, parents are more engaged, responsive, and more willing to help their child pursue VR. While the primary focus of the BLRS typically begins at school age, the position does also allow for work with any child, starting at birth once needs are identified.  The BLRS’ work collaboratively with TVIs and participate in joint training, programming, and outings together and with students.
A student with a disability is defined as a student between the ages of 14 and the 22nd birthday who is enrolled in an educational program and who is eligible for and receiving special education and related services under Part B of the Individuals with Disabilities Education Act (20 U.S.C. 1411 et seq.); or is an individual with a disability under Section 504. Students are typically referred to VR by the DBVI BLRS or the TVI. The BLRS or TVI works collaboratively with the student, family, and VR Counselor to assist completing the VR application and eligibility process. The IPE is developed within 90 days and includes appropriate Pre-ETS services. If the student with the disability, age 14 doesn’t apply to VR, Pre-ETS services are offered to the Potentially Eligible (PE) student by the BLRS. DBVI ensures that Pre-ETS services are available statewide by ensuring TVIs, BLRS’ and CRPs, are all available statewide, and providing Pre-ETS. 
Funds are used for the provision of Pre-ETS to pay for auxiliary aids and services needed by all students who are blind or visually impaired who need such aids and services to access or participate in pre-employment transition services. DBVI plans to focus on increasing the use of technology for youth, to be commensurate with their peers, by building on the skills of staff and teachers.
2. Describe the current status and scope of the formal interagency agreement between the VR agency and the State educational agency. Consistent with the requirements of the formal interagency agreement pursuant to 34 C.F.R. § 361.22(b), provide, at a minimum, the following information about the agreement:
A. Consultation and technical assistance, which may be provided using alternative means for meeting participation (such as video conferences and conference calls), to assist educational agencies in planning for the transition of students with disabilities from school to post-school activities, including pre-employment transition services and other vocational rehabilitation services;
B. Transition planning by personnel of the designated State agency and educational agency personnel for students with disabilities that facilitates the development and implementation of their individualized education programs (IEPs) under Section 614(d) of the Individuals with Disabilities Education Act;
C. The roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining State lead agencies and qualified personnel responsible for transition services and pre-employment transition services;
D. Procedures for outreach to and identification of students with disabilities who need transition services and pre-employment transition services. Outreach to these students should occur as early as possible during the transition planning process and must include, at a minimum, a description of the purpose of the vocational rehabilitation program, eligibility requirements, application procedures, and scope of services that may be provided to eligible individuals;
E. Coordination necessary to satisfy documentation requirements set forth in 34 C.F.R. part 397 regarding students and youth with disabilities who are seeking subminimum wage employment; and
F. Assurance that, in accordance with 34 C.F.R. § 397.31, neither the SEA nor the local educational agency will enter into a contract or other arrangement with an entity, as defined in 34 C.F.R. § 397.5(d), for the purpose of operating a program under which youth with a disability is engaged in work compensated at a subminimum wage.
Consistent with requirements of the Workforce Investment Act (WIOA), DBVI coordinates with entities within the WIOA system, including TVIs and education officials, to facilitate the transition of students with disabilities from school to the vocational rehabilitation service system. There are a number of strategies to address the seamless transition from school to work for blind students. The most formal is a Memorandum of Understanding. Included in the MOU are provisions for:
1.	Technical assistance: In order to promote better understanding and implementation of best practices in transition planning, DOE and DVR/DBVI will collaborate to offer technical assistance, cross-training and joint training opportunities.  Topics may include transition services, Pre-Employment Transition Services, rehabilitation technology or other. All training and technical assistance will be provided in an accessible format and may be delivered via in-person, conference call, webinar, Zoom or other appropriate means.
2.	Transition Planning: In order to meet the needs of students who are blind and visually impaired, DBVI and DOE will effectively collaborate to provide services that promote effective transition outcomes. This includes participation in IEP meetings given parental/student permission.  This participation will include sharing of transition assessments and results of work-based learning experiences and will support development and implementation of the IEP as well as the IPE of an eligible student.
3.	Roles and Responsibilities: In the development and implementation of services, DOE and DBVI will provide in-kind resources and will promote cost efficiency and non-duplication through collaboration. Where a given service could be paid by another entity, guidance to schools and field offices on determination of which should bear the cost shall be informed by whether the purpose of the service is to provide a Free and Appropriate Public Education (FAPE)-including transition services-or whether it is to promote post-secondary employment. Services that have their primary purpose to provide FAPE shall be considered an education responsibility and services that have a primary purpose of promoting post-secondary employment shall be considered a vocational rehabilitation responsibility.
4.	Procedures for outreach and identification: When a student who is blind or visually impaired begins the transition planning process prior to entering 9th grade, the student and his/her parents or guardians will receive general information about VR and Pre-ETS. This information will introduce VR and will inform parents/guardians about how to access Pre-ETS and when it is appropriate to make a VR referral. At the student’s IEP or 504 meeting, the student and the parents/guardians should have the opportunity to receive materials outlining VR services and to ask questions concerning the referral.  If during or after the meeting, they (or the adult student) are interested in having a referral made for services the school will assist in doing so. VR Counselors should be invited to attend IEP meetings for students who have been determined eligible for services as well as in cases where the presence of the Counselor at the meeting would assist in determining the appropriateness of a referral to VR.
5.	Students seeking subminimum wage employment: DBVI will collect information to satisfy the requirement to document the completion of required activities under Section 511 for youth who are seeking subminimum wage employment.
6.	Assurance: By signing the MOU, MDOE assures that it will not enter into, nor permit any school to enter into, a contract or other arrangement with an entity, for the purpose of operation and program under which a youth with a disability is engaged in work compensated at subminimum wage.
k. Coordination with Employers
In accordance with the requirements in Section 101(a)(11)(E) of the Rehabilitation Act, describe how the VR agency will work with employers to identify competitive integrated employment and career exploration opportunities in order to facilitate the provision of VR services; and transition services for youth and students with disabilities, including pre-employment transition services for students with disabilities.
Overall collaboration with WIOA requirements regarding Competitive Integrated Employment and career exploration continues to expand and improve. DBVI offered a highly intensive Employability Skills Program to a cohort of DBVI adult VR clients who required comprehensive assessment, work and job seeking skills development, career pathways explorations, and resource identification to “jump start” their career aspirations. During this program, clients engage in a networking opportunities with a variety of employers from across the state. DBVI worked in partnership with contracted agencies, Catholic Charities and The Iris Network, to offer new Pre-ETS programming to youth who are blind and visually impaired in the introduction to a Winter Outdoor Leadership and Fun camp (WOLF), College Tours, LIFE camp, and Robotics Camp, as well as continued exposure to youth programming, such as College Prep and No Barriers. DBVI’s Business Engagement Specialist worked with numerous employers in Southern Maine to coordinate progressive employment opportunities for Region 1’s Career Exploration Transition Group throughout the school year. The progressive employment opportunities included business tours, informational interviews, and work-based learning activities.   
The Business Engagement Specialist is a new position in DBVI and has focused on a variety of employment and business engagement opportunities in the first two years of the position, by  attending meetings and events offered through the Bangor Chamber of Commerce, Maine Accelerates Growth (MxG), MaineBiz, Department of Labor Career Fairs, Mid-Maine Workforce Practitioners, APH CareerConnect Advisory Committee, Maine HR Convention, Employer Summit, Active Transportation Advisory Council, and State AT Advisory Council. DBVI’s Business Engagement Specialist presented for the Diversity Hiring Coalition, Maine Municipal Association (MMA) Conference, Vision2023 International Conference, Maine Med CRP, Goodwill CRP, Living Innovation CRP, MaineCITE, and Bureau of Employment Services Career Center Staff & Partners. DBVI partnered with the business, “Navi tour”, to provide a variety of training opportunities for their staff and the community. The Business Engagement Specialist became Windmills certified trainer to provide Windmills Disability Awareness training as well as specific blindness training for businesses.  This position collaborated with the BRS Business Engagement Team, BRS Progressive Employment Team, DOL ADA Career Center Planning Team, and apprenticeship staff. Future efforts will be focused on building business relationships to promote the dual customer approach, progressive employment opportunities, training opportunities, working with the Diversity Hiring Coalition and Inclusion Maine, and sustained employment for DBVI clients.  The Business Engagement Specialist will also join the SRC’s committee to engage businesses.
DBVI continues to build on the apprenticeship foundational efforts laid in previous years including involvement in the selection and awarding of $12 million in grant funds to help expand pre-apprenticeship and apprenticeship to statewide apprenticeship sponsors throughout Maine, as well as implementing DEIA efforts including implementation of “Windmills Disability Awareness” training. Windmills training is ongoing and offered to all employers seeking to create inclusive work environments. 
DBVI’s Blindness Rehabilitation Specialists are using the Expanded Core Curriculum (ECC) model and are utilizing Maine’s Business Enterprise Program to do more career exploration in the area of small business ownership, further enhancing the facilitation of opportunities of competitive integrated employment.  The BLRS’ run Career Exploration groups where youth are exposed to local employers through tours and hands-on experiences.  This is a way to allow the youth to make connections, build relationships and, also, help employers build their understanding of DBVI clients.  The City of Biddeford consistently features the Career Exploration group in their weekly email newsletter which encourages other local businesses to reach out.  https://mailchi.mp/biddefordmaine/biddefordbeat052024 & https://mailchi.mp/biddefordmaine/biddefordbeat021224
l. Interagency Cooperation with Other Agencies
In accordance with the requirements in Section 101(a)(11)(C) and (K), describe interagency cooperation with and utilization of the services and facilities of agencies and programs that are not carrying out activities through the statewide workforce development system to develop opportunities for community-based employment in integrated settings, to the greatest extent practicable for the following:
1. State programs (designate lead agency(ies) and implementing entity(ies)) carried out under Section 4 of the Assistive Technology Act of 1998;
Assistive technology services and devices are provided to individuals who are blind or visually impaired as determined by the individual’s employment goal and appear as prescribed services on the individual’s signed Individual Plan for Employment (IPE). DBVI works closely with several assistive technology providers. The Iris Network staff have become AT certified (CATIS) or will become in the next year as VRTs are attending the UMASS Boston CATIS program. DBVI provides consultation and guidance to Maine CITE, the Assistive Technology grantee for Maine, and ensures that appropriate technical assistance is available through webinars, attends ATAC meetings, and suggests assistive technology devices that are available through the AT4Maine Device Loan Program. DBVI is part of a collaborative effort with the Bureau of Employment Services, Division of Vocational Rehabilitation and Maine CITE and has formed a DOL ADA Planning Group which focuses on recommendations for assistive technology equipment and spaces, recommendations for polices and guidelines, and provides training for assistive technology equipment use in the Career Centers for ongoing and sustainable ADA compliance. 
2. Programs carried out by the Under Secretary for Rural Development of the Department of Agriculture;
DBVI supports staff involvement in the USDA’s AgrAbility project.  Maine AgrAbility is administered by Alpha One and the University of Maine.  The liaison to the project ensures that DBVI staff are knowledgeable about AgrAbility and related resources.  VRCs can connect with AgrAbility for participants interested in agriculture to see how services can be braided.  
3. Non-educational agencies serving out-of-school youth;
Division for the Blind and Visually Impaired (DBVI) works with other state agencies and many councils and committees, including the Governor’s Children’s Cabinet which is examining the needs of out-of-school youth. DBVI also collaborates with our core partners Eastern Maine Development Corporation’s Youth Workforce Program as well as Adult Education. 
4. State use contracting programs;
The Division works collaboratively with the University of Southern Maine/Maine Small Business Development Centers (SBDC), and Coastal Enterprise, Inc. (CEI) a private, nonprofit Community Development Corporation in assisting and supporting VR consumers who are interested in self-employment opportunities.   
The Division also contracts with qualified organizations to provide employment support services for DBVI clients. Services procured include Pre-ETS Job Seeking Skills, Job Skills Training, Job Development and Placement Services; Job Coaching and Supported Employment; and Business Engagement.  
The Division takes advantage of master agreements when appropriate for temporary staffing or interpreting services.
5. State agency responsible for administering the State Medicaid plan under title XIX of the Social Security Act (42 U.S.C. 1396 et seq.);
Through its collaboration with DHHS and specifically the coordination of Maine’s Benefits Counseling Network, DBVI has been able to develop opportunities and overcome barriers to Competitive Integrated Employment for individuals with disabilities who are eligible for MaineCare, the State’s Medicaid program. DBVI/DVR, OADS, and OBH have resumed negotiations to develop one joint MOU in accordance with WIOA regulations. Due to the pandemic and staffing changes at both agencies, the MOU was not able to be fully executed in 2020.  The MOU will be executed by January 2025.
6. State agency responsible for providing services for individuals with developmental disabilities;
DBVI continues to support individuals (who are blind or visually impaired) with Developmental Disabilities to obtain and retain employment and is committed to ensuring their access to employment and meaningful work. DBVI co-enrolls clients with DVR to ensure that all rehabilitation needs are identified and addressed ensuring better employment outcomes. DBVI also coordinates with DHHS regarding long term job supports through their Waiver services programs. DBVI actively coordinates Intellectual and Developmental Disability (IDD) services with area agencies providing services to the population with IDD including Case Management Services, Housing and Day Services.
7. State agency responsible for providing mental health services; and
DBVI has strong partnerships with the Department of Health and Human Services, and specifically the Office of Aging and Disability Services (OADS) and the Office of Behavioral Health (OBH).   The MOU addresses the combined efforts that DBVI and DHHS have initiated and clarify roles to improve the successful outcomes for these jointly served populations. The MOU is used to guide these agencies through a system change planning process for the purpose of implementing an aligned service delivery system that promotes evidence-based practices.  It contains information about policies and processes that pertain to maintaining and enhancing the relationship between these two entities.  
Through these strong partnerships with OADS and OBH, DBVI has been able to maximize federal and state funding to Maine by drawing down its full federal allotment for public rehabilitation services and accessing employment support services through Medicaid waivers.  Additionally, DBVI, OADS and OBH have developed and are implementing joint approaches to the workforce development of community rehabilitation providers and business engagement throughout the state. DBVI and DVR have a joint Memorandum of Understanding with the Wabanaki Vocational Rehabilitation Program that represents the cooperation, coordination, and collaboration required to create a joint effort within Maine’s rehabilitation community to increase vocational opportunities for American Indians in Maine with disabilities.
8. Other Federal, State, and local agencies and programs outside the workforce development system.
On October 1, 2023, Maine was one of 20 grants issued by Rehabilitation Services Administration, Office of Special Education and Rehabilitative Services, US Dept. of Education. 
Maine Division for the Blind and Visually Impaired is a partner of Maine’s Pathways to Partnerships (P2P) grant, of which the general VR agency is the lead partner. Other partners in this grant are Maine Department of Education and Maine Center for Independent Living (Alpha One). This is a 5-year grant targeting Maine’s youth ages 10-24 with disabilities using active collaboration to support coordinated transition processes critical to the success of this age range. 
Maine is currently in its planning and development phase of the model. Some of its initiatives are a web-based sustainable site to serve as a primary hub for cross-agency transition information, training, and learning opportunities across the state, work incentives and benefits counseling and work-based learning opportunities. 
9. Other private nonprofit organizations.
When procuring goods and services, DBVI follows state procurement processes, which are overseen by the Maine Department of Administrative and Financial Services (DAFS). DBVI works closely with contracted community providers to ensure that the contracts and cooperative agreement address requirements for informed consumer choice, any licensing requirements and ensure that staff are qualified to deliver rehabilitation services and blindness-specific skills training for individuals who are blind or have low vision.
The primary contracted partner for adult blindness rehabilitation provides community-based services, such as assessments, direct instruction, consultation, and support to (or on behalf of) blind and visually impaired individuals who are 14 years or older to prepare them for pre-employment, employment, and independent living in their community. Services can be provided one-on-one in the consumer’s community or in groups with other consumers. These services are designed to provide the consumer with the skill set to obtain, retain, or advance in employment in a competitive, integrated setting.
Assurances
The designated State agency or designated State unit, as appropriate and identified in the State certifications included with this VR services portion of the Unified or Combined State Plan and its supplement, through signature of the authorized individual, assures the Commissioner, that it will comply with all of the requirements of the VR services portion of the Unified or Combined State Plan and its supplement, as set forth in sections 101(a) and 606 of the Rehabilitation Act. The individual authorized to submit the VR services portion of the Unified or Combined State Plan and its supplement makes the following assurances:
The VR agency must select the “Edit” button to review and agree to the VR State plan Assurances.
The State Plan must include	
1. Public Comment on Policies and Procedures: The designated State agency assures it will comply with all statutory and regulatory requirements for public participation in the VR Services Portion of the Unified or Combined State Plan, as required by section 101(a)(16)(A) of the Rehabilitation Act.	
2. Submission of the VR services portion of the Unified or Combined State Plan and Its Supplement: The designated State unit assures it will comply with all requirements pertaining to the submission and revisions of the VR services portion of the Unified or Combined State Plan and its supplement for the State Supported Employment Services program, as required by sections 101(a)(1), (22), (23), and 606(a) of the Rehabilitation Act; section 102 of WIOA in the case of the submission of a Unified State plan; section 103 of WIOA in the case of a submission of a Combined State Plan; 34 CFR 76.140.	
3. Administration of the VR services portion of the Unified or Combined State Plan: The designated State agency or designated State unit, as appropriate, assures it will comply with the requirements related to:	
3.a. the establishment of the designated State agency and designated State unit, as required by section 101(a)(2) of the Rehabilitation Act. 	
3.b. either a State independent commission or State Rehabilitation Council, as required by section 101(a)(21) of the Rehabilitation Act.	
3.c. consultations regarding the administration of the VR services portion of the Unified or Combined State Plan, in accordance with section 101(a)(16)(B) of the Rehabilitation Act.	
3.d. the financial participation by the State, or if the State so elects, by the State and local agencies, to provide the amount of the non-Federal share of the cost of carrying out the VR program in accordance with section 101(a)(3).	
3.e. as applicable, the local administration of the VR services portion of the Unified or Combined State Plan, in accordance with section 101(a)(2)(A) of the Rehabilitation Act.	
3.f. as applicable, the shared funding and administration of joint programs, in accordance with section 101(a)(2)(A)(ii) of the Rehabilitation Act.	
3.g. statewideness and waivers of statewideness requirements, as set forth in section 101(a)(4) of the Rehabilitation Act.	
3.h. the requirements for cooperation, collaboration, and coordination, as required by sections 101(a)(11) and (24)(B); and 606(b) of the Rehabilitation Act.	
3.i. all required methods of administration, as required by section 101(a)(6) of the Rehabilitation Act.	
3.j. the requirements for the comprehensive system of personnel development, as set forth in section 101(a)(7) of the Rehabilitation Act.	
3.k. the compilation and submission to the Commissioner of statewide assessments, estimates, State goals and priorities, strategies, and progress reports, as appropriate, and as required by sections 101(a)(15), 105(c)(2), and 606(b)(8) of the Rehabilitation Act.	
3.l. the reservation and use of a portion of the funds allotted to the State under section 110 of the Rehabilitation Act for the development and implementation of innovative approaches to expand and improve the provision of VR services to individuals with disabilities, particularly individuals with the most significant disabilities as set forth in section 101(a)(18)(A).	
3.m. the submission of reports as required by section 101(a)(10) of the Rehabilitation Act.	
4. Administration of the Provision of VR Services: The designated State agency, or designated State unit, as appropriate, assures that it will:	
4.a. comply with all requirements regarding information and referral services in accordance with sections 101(a)(5)(E) and (20) of the Rehabilitation Act.	
4.b. impose no duration of residence requirement as part of determining an individual's eligibility for VR services or that excludes from services under the plan any individual who is present in the State in accordance with section 101(a)(12) of the Rehabilitation Act.	
4.c. provide the full range of services listed in section 103(a) of the Rehabilitation Act as appropriate, to all eligible individuals with disabilities in the State who apply for services or, if implementing an order of selection, in accordance with criteria established by the State for the order of selection as set out in section 101(a)(5) of the Rehabilitation Act.	
4.d. determine whether comparable services and benefits are available to the individual in accordance with section 101(a)(8) of the Rehabilitation Act.	
4.e. comply with the requirements for the development of an individualized plan for employment in accordance with section 102(b) of the Rehabilitation Act.	
4.f. comply with requirements regarding the provisions of informed choice for all applicants and eligible individuals in accordance with section 102(d) of the Rehabilitation Act.	
4.g. provide vocational rehabilitation services to American Indians who are individuals with disabilities residing in the State, in accordance with section 101(a)(13) of the Rehabilitation Act.	
4.h. comply with the requirements for the conduct of semiannual or annual reviews, as appropriate, for individuals employed either in an extended employment setting in a community rehabilitation program or any other employment under section 14(c) of the Fair Labor Standards Act of 1938, as required by sections 101(a)(14) and 511 of the Rehabilitation Act.	
4.i. meet the requirements in sections 101(a)(17) and 103(b)(2) of the Rehabilitation Act if the State elects to construct, under special  circumstances, facilities for community rehabilitation programs.	
4.j. with respect to students with disabilities, the State:	
4.j.i. has developed and will implement,	
4.j.i.A. strategies to address the needs identified in the assessments; and	
4.j.i.B. strategies to achieve the goals and priorities identified by the State, to improve and expand vocational rehabilitation services for students with disabilities on a statewide basis; and	
4.j.ii. has developed and will implement strategies to provide pre-employment transition services (sections 101(a)(15), 101(a)(25) and 113).	
4.j.iii. shall reserve not less than 15 percent of the allocated funds for the provision of pre-employment transition services; such funds shall not be used to pay for the administrative costs of providing pre-employment transition services.	
5. Program Administration for the Supported Employment Title VI Supplement to the State plan:	
5.a. The designated State unit assures that it will include in the VR services portion of the Unified or Combined State Plan all information required by section 606 of the Rehabilitation Act.	
5.b. The designated State agency assures that it will submit reports in such form and in accordance with such procedures as the Commissioner may require and collects the information required by section 101(a)(10) of the Rehabilitation Act separately for individuals receiving supported employment services under title I and individuals receiving supported employment services under title VI of the Rehabilitation Act.	
6. Financial Administration of the Supported Employment Program (Title VI):	
6.a. The designated State agency assures that it will expend no more than 2.5 percent of the State's allotment under title VI for administrative costs of carrying out this program; and, the designated State agency or agencies will provide, directly or indirectly through public or private entities, non-Federal contributions in an amount that is not less than 10 percent of the costs of carrying out supported employment services provided to youth with the most significant disabilities with the funds reserved for such purpose under section 603(d) of the Rehabilitation Act, in accordance with section 606(b)(7)(H) and (I) of the Rehabilitation  Act.	
6.b. The designated State agency assures that it will use funds made available under title VI  of the Rehabilitation Act only to provide supported employment services to individuals with the most significant disabilities, including extended services to youth with the most significant disabilities, who are eligible to receive such services; and, that such funds are used only to supplement and not supplant the funds provided under Title I of the Rehabilitation Act, when providing supported employment services specified in the individualized plan for employment, in accordance with section 606(b)(7)(A) and (D), of the Rehabilitation Act.	
7. Provision of Supported Employment Services:	
7.a. The designated State agency assures that it will provide supported employment services as defined in section 7(39) of the Rehabilitation Act.	
7.b. The designated State agency assures that the comprehensive assessment of individuals with significant disabilities conducted under section 102(b)(1) of the Rehabilitation Act and funded under title I of the Rehabilitation Act includes consideration of supported employment as an appropriate employment outcome, in accordance with the requirements of section 606(b)(7)(B) of the Rehabilitation Act an individualized plan for employment that meets the requirements of section 102(b) of the Rehabilitation Act, which is developed and updated with title I funds, in accordance with sections 102(b)(3)(F) and  606(b)(7)(C) and (E) of the Rehabilitation Act.	
Do you attest that these assurances will be met?
Yes
Vocational Rehabilitation (Blind) Certifications
States must provide written and signed certifications that:
1. The (enter the name of designated State agency or designated State unit, as appropriate,) is authorized to submit the VR services portion of the Unified or Combined State Plan under title I of the Rehabilitation Act of 1973 (Rehabilitation Act), as amended by title IV of WIOA[1], and its State Plan supplement under title VI of the Rehabilitation Act;
[1]  Public Law 113-128.
Enter the name of designated State agency or designated State unit, as appropriate
Maine Division for the Blind and Visually Impaired
2. In the event the designated State agency is not primarily concerned with vocational and other rehabilitation of individuals with disabilities, the designated State agency must include a designated State unit for the VR program (Section 101(a)(2)(B)(ii) of the Rehabilitation Act).  As a condition for the receipt of Federal funds under title I of the Rehabilitation Act for the provision of VR services, the (designated State agency or the designated State unit when the designated State agency has a designated State unit)[2]agrees to operate and is responsible for the administration of the State VR Services Program in accordance with the VR services portion of the Unified or Combined State Plan[3], the Rehabilitation Act, 34 CFR 361.13(b) and (c), and all applicable regulations[4], policies, and procedures established by the Secretary of Education. Funds made available to States under section 111(a) of the Rehabilitation Act are used solely for the provision of VR services and the administration of the VR services portion of the Unified or Combined State Plan;
[2] All references in this plan to "designated State agency" or to "the State agency" relate to the agency identified in this paragraph.
[3] No funds under title I of the Rehabilitation Act may be awarded without an approved VR services portion of the Unified or Combined State Plan in accordance with section 101(a) of the Rehabilitation Act.
[4] Applicable regulations, in part, include the Education Department General Administrative Regulations (EDGAR) in 34 CFR parts 76, 77, 79, 81, and 82; 2 CFR part 200 as adopted by 2 CFR part 3474; and the State VR Services program regulations at 34 C.F.R. part 361.
Enter the name of designated State agency
Maine Department of Labor
3. As a condition for the receipt of Federal funds under title VI of the Rehabilitation Act for supported employment services, the designated State agency, or the designated State unit when the designated State agency has a designated State unit, agrees to operate and is responsible for the administration of the State Supported Employment Services Program in accordance with the supplement to the VR services portion of the Unified or Combined State Plan[5], the Rehabilitation Act, and all applicable regulations[6], policies, and procedures established by the Secretary of Education. Funds made available under title VI are used solely for the provision of supported employment services and the administration of the supplement to the VR services portion of the Unified or Combined State Plan;
[5] No funds under title VI of the Rehabilitation Act may be awarded without an approved supported employment supplement to the VR services portion of the Unified or Combined  State Plan in accordance with section 606(a) of the Rehabilitation Act.
[6] Applicable regulations, in part, include the citations in footnote 4, as well as Supported Employment program regulations at 34 C.F.R. part 363.
4. The designated State unit or, if not applicable, the designated State agency has the authority under State law to perform the functions of the State regarding the VR services portion of the Unified or Combined State Plan and its supplement and is responsible for the administration of the VR program in accordance with 34 CFR 361.13(b) and (c);
5. The State legally may carry out each provision of the VR services portion of the Unified or Combined State Plan and its supplement.
6. All provisions of the VR services portion of the Unified or Combined State Plan and its supplement are consistent with State law.
7. The (enter the name of authorized representative below) has the authority under State law to receive, hold, and disburse Federal funds made available under the VR services portion of the Unified or Combined  State Plan and its supplement;
Enter the name of authorized representative below
Elissa Rowe
8. The (enter the title of authorized representative below) has the authority to submit the VR services portion of the Unified or Combined  State Plan and the supplement for Supported Employment services;
Enter the title of authorized representative below
Director, Division for the Blind and Visually Impaired
9. The agency that submits the VR services portion of the Unified or Combined State Plan and its supplement has adopted or otherwise formally approved the plan and its supplement.
[1]  Public Law 113-128.  [2] All references in this plan to "designated State agency" or to "the State agency" relate to the agency identified in this paragraph.  [3] No funds under title I of the Rehabilitation Act may be awarded without an approved VR services portion of the Unified or Combined State Plan in accordance with section 101(a) of the Rehabilitation Act.  [4] Applicable regulations, in part, include the Education Department General Administrative Regulations (EDGAR) in 34 CFR parts 76, 77, 79, 81, and 82; 2 CFR part 200 as adopted by 2 CFR part 3474; and the State VR Services program regulations at 34 C.F.R. part 361.  [5] No funds under title VI of the Rehabilitation Act may be awarded without an approved supported employment supplement to the VR services portion of the Unified or Combined  State Plan in accordance with section 606(a) of the Rehabilitation Act.  [6] Applicable regulations, in part, include the citations in footnote 4, as well as Supported Employment program regulations at 34 C.F.R. part 363.
[1]  Public Law 113-128.
[2] All references in this plan to "designated State agency" or to "the State agency" relate to the agency identified in this paragraph.
[3] No funds under title I of the Rehabilitation Act may be awarded without an approved VR services portion of the Unified or Combined State Plan in accordance with section 101(a) of the Rehabilitation Act.
[4] Applicable regulations, in part, include the Education Department General Administrative Regulations (EDGAR) in 34 CFR parts 76, 77, 79, 81, and 82; 2 CFR part 200 as adopted by 2 CFR part 3474; and the State VR Services program regulations at 34 C.F.R. part 361.
[5] No funds under title VI of the Rehabilitation Act may be awarded without an approved supported employment supplement to the VR services portion of the Unified or Combined  State Plan in accordance with section 606(a) of the Rehabilitation Act.
[6] Applicable regulations, in part, include the citations in footnote 4, as well as Supported Employment program regulations at 34 C.F.R. part 363.
Certification Signature
To review and complete the Certification section of the VR portion of the State plan, please select the “Edit” button.
Note, please do not edit the table header or formatting. Only edit the table contents.
If you accidentally edit the table headers and structure, open this link to the blank table. You can copy and paste the table into the narrative field, and start over if needed.
Signatory information	Enter Signatory information in this column	
Name of Signatory	Elissa Rowe	
Title of Signatory	Director, Division for the Blind and Visually Impaired	
Date Signed	06/06/2024	
Vocational Rehabilitation Program Performance Indicators
Each State VR program must submit expected levels of performance in its Unified or Combined State Plan and in the two-year modification of that plan. Expected levels of performance for the first two years of a state plan must be submitted in the initial submission of the Unified or Combined State Plan and in the initial submission of the two-year modification of that Plan, for years three and four, as described in 34 CFR § 361.170(a). Expected levels of performance must be stated to the nearest tenth of a percent (XX.X %) or to the nearest whole dollar for median earnings. State VR programs are reminded that the expected levels of performance must be published for public comment prior to plan submission in accordance with state law, regulation, and policy.
After the Unified or Combined State Plan submission, each State VR program must reach agreement with RSA on the negotiated levels of performance for the indicators for each of the first two years of the Unified or Combined State Plan (or for the third and fourth years of the Unified or Combined State Plan during the required two-year modification process) in accordance with WIOA section 116(b)(3)(A)(iv).
RSA will use its statistical adjustment model to derive pre-program year estimated levels of performance for each indicator. Each State VR program and RSA will consider the negotiation factors outlined in WIOA section 116(b)(3)(A)(v) during the negotiation process. Once negotiated levels of performance are agreed upon, each State VR program must incorporate the negotiated levels of performance into the Unified or Combined State Plan and the two-year modification of that plan prior to the plan’s approval (section 116(b)(3)(A)(iv) of WIOA).
Effectiveness in Serving Employers
In the final rule implementing WIOA, the Departments indicated that they would initially implement this indicator in the form of a pilot to test the feasibility and rigor of three proposed approaches. During Program Year (PY) 2022, the Departments initiated the rulemaking process to establish a standard definition of Effectiveness in Serving Employers. States will continue to report two of three proposed approaches until the Departments issue the final rule and implement the indicator.
Performance Indicators	PY 2024 Expected Level	PY 2024 Negotiated Level	PY 2025 Expected Level	PY 2025 Negotiated Level	
Employment (Second Quarter After Exit)	48.0	48.0	50.0	50.0	
Employment (Fourth Quarter After Exit)	45.0	45.0	47.0	47.0	
Median Earnings (Second Quarter After Exit) 	$4,650.00	$4,650.00	$4,900.00	$4,900.00	
Credential Attainment Rate 	53.0	53.0	54.0	54.0	
Measurable Skill Gains 	45.0	45.0	47.0	47.0	
Effectiveness in Serving Employers 	Not Applicable 1	Not Applicable 1	Not Applicable 1	Not Applicable 1	
1
 The Departments have not issued the final rule defining Effectiveness in Serving Employers. As a result, states will not submit expected levels of performance for this indicator and the Departments will not establish negotiated levels of performance for PYs 2024 and 2025.
GEPA 427 Form Instructions for Application Package - Vocational Rehabilitation
EQUITY FOR STUDENTS, EDUCATORS, AND OTHER PROGRAM BENEFICIARIES
OMB Control Number 1894-0005 Expiration 02/28/2026
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity. 
GEPA Section 427 Form Instructions for State Applicants
State applicants must respond to the following four questions:
1. Describe how your entity’s existing mission, policies, or commitments ensure equitable access to, and equitable participation in, the proposed project or activity.
2. Based on your proposed project or activity, what barriers may impede equitable access and participation of students, educators, or other beneficiaries?
3. Based on the barriers identified, what steps will you take to address such barriers to equitable access and participation in the proposed project or activity?
4. What is your timeline, including targeted milestones, for addressing these identified barriers?
• Applicants identify any barriers that may impede equitable access and participation in the proposed project or activity, including, but not limited to, barriers based on economic disadvantage, gender, race, ethnicity, color, national origin, disability, age, language, migrant status, rural status, homeless status or housing insecurity, pregnancy, parenting, or caregiving status, and sexual orientation.
• Applicants use the associated text box to respond to each question.  However, applicants might have already included some or all this required information in the narrative sections of their applications or their State Plans.  In responding to this requirement, for each question, applicants may provide a cross-reference to the section(s) in their State Plans that includes the information responsive to that question on this form or may restate that information on this form.
• Applicants are not required to have mission statements or policies that align with equity to apply.
• Applicants that have already undertaken steps to address barriers must still provide an explanation and/or description of the steps already taken in each text box, as appropriate, to satisfy the GEPA Section 427 requirement.
• Applicants that believe no barriers exist must still provide an explanation and/or description to each question to validate that perception, as appropriate, to satisfy the GEPA Section 427 requirement.
Please refer to GEPA 427 - Form Instructions for Application Package
1. Describe how your entity’s existing mission, policies, or commitments ensure equitable access to, and equitable participation in, the proposed project or activity.
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity. 
 GEPA 427 - Form Instructions for Application Package
State applicants must respond to four questions. 
The first of four questions is:
Describe how your entity’s existing mission, policies, or commitments ensure equitable access to, and equitable participation in, the proposed project or activity.
The Maine Division for the Blind and Visually Impaired (DBVI) strives to ensure General Education Provisions Act (GEPA) regulations compliance by ensuring all citizens have equitable access to, and participation in federally funded Vocational Rehabilitation programming by working to overcome barriers to access based on gender, race, national origin, color, disability, or age.
DBVI, as part of the Bureau of Rehabilitation Services in the Maine Department of Labor, works to bring about full access to employment, independence, and community integration for people with disabilities. The State of Maine has committed to the principles of Diversity, Equity, Inclusion and Accessibility and this is reflected in many initiatives including cross-Bureau leadership development activities at the DSA level. Maine’s Employment First law ensures that employment is the first and preferred service option for individuals with disabilities.
The Maine Human Rights Act is Maine's anti-discrimination law. It prohibits discrimination on the basis of protected class in employment, housing, places of public accommodation, education, and extension of credit.
 DBVI services are available statewide.
2. Based on your proposed project or activity, what barriers may impede equitable access and participation of students, educators, or other beneficiaries?
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity.  
 GEPA 427 - Form Instructions for Application Package
State applicants must respond to four questions. 
The second of four questions is:
Based on your proposed project or activity, what barriers may impede equitable access and participation of students, educators, or other beneficiaries?
DBVI has identified the following as possible barriers which could impede equitable access and participation:
1.	The lack of availability, and access to, transportation.
2.	Inaccessibility of information and resources including documents, materials, trainings, and information in all formats.
3.	The presence of stereotypes and common misconceptions held among businesses and the general public.
4.	Statewide shortages of service providers with unique expertise in serving individuals who are blind and visually impaired.
3. Based on the barriers identified, what steps will you take to address such barriers to equitable access and participation in the proposed project or activity?
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity. 
 GEPA 427 - Form Instructions for Application Package
State applicants must respond to four questions. 
The third of four questions is:
Based on the barriers identified, what steps will you take to address such barriers to equitable access and participation in the proposed project or activity?
1.	Raise awareness of transportation needs for individuals who are blind and visually impaired with key partners, stakeholders, and other statewide entities.  DBVI has policies in place to support transportation needs for clients related to the goals in their IPE and plans to explore and pilot innovative approaches to ensuring transportation is not a barrier.
2.	DBVI, and contracted partners, conduct training and education on the accessibility needs of individuals who are blind and visually impaired. DBVI has a Business Employment Specialist on staff who provides Windmills training and other educational sessions to businesses and partners statewide. DBVI is creating a review process for all materials to ensure full accessibility.
3.	DBVI provides training and information to businesses and partners statewide that dispels myths and stereotypes. The DBVI SRC has a business engagement committee and will be partnering with DBVI on a public awareness campaign.
4.	DBVI, contracted partners, and the DBVI SRC have a strong focus on staff recruitment and retention including raising awareness of low and no cost educational programs and innovative career pathways.
4. What is your timeline, including targeted milestones, for addressing these identified barriers?
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity. 
 GEPA 427 - Form Instructions for Application Package
State applicants must respond to four questions. 
The final of four questions is:
What is your timeline, including targeted milestones, for addressing these identified barriers?
1.	DBVI plans to pilot at least one innovative transportation project during the 2024-2027 state plan period and assess the impact on employment rates.
2.	DBVI plans to review all documents and materials and put an ongoing review process in place during the 2024-2027 state plan period.
3.	DBVI plans to implement a public awareness campaign in collaboration with the SRC and key partners during the 2024-2027 state plan period.
4.	DBVI plans to create career pathways and ensure adequate staff are pursing and attaining credentials and degrees in order to fill all specialty positions needed to serve all Mainers who are blind and visually impaired.
GEPA 427 Form Instructions for Application Package - Supported Employment
EQUITY FOR STUDENTS, EDUCATORS, AND OTHER PROGRAM BENEFICIARIES
OMB Control Number 1894-0005 Expiration 02/28/2026
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity. 
GEPA Section 427 Form Instructions for State Applicants
State applicants must respond to the following four questions:
1. Describe how your entity’s existing mission, policies, or commitments ensure equitable access to, and equitable participation in, the proposed project or activity.
2. Based on your proposed project or activity, what barriers may impede equitable access and participation of students, educators, or other beneficiaries?
3. Based on the barriers identified, what steps will you take to address such barriers to equitable access and participation in the proposed project or activity?
4. What is your timeline, including targeted milestones, for addressing these identified barriers?
• Applicants identify any barriers that may impede equitable access and participation in the proposed project or activity, including, but not limited to, barriers based on economic disadvantage, gender, race, ethnicity, color, national origin, disability, age, language, migrant status, rural status, homeless status or housing insecurity, pregnancy, parenting, or caregiving status, and sexual orientation.
• Applicants use the associated text box to respond to each question.  However, applicants might have already included some or all this required information in the narrative sections of their applications or their State Plans.  In responding to this requirement, for each question, applicants may provide a cross-reference to the section(s) in their State Plans that includes the information responsive to that question on this form or may restate that information on this form.
• Applicants are not required to have mission statements or policies that align with equity to apply.
• Applicants that have already undertaken steps to address barriers must still provide an explanation and/or description of the steps already taken in each text box, as appropriate, to satisfy the GEPA Section 427 requirement.
• Applicants that believe no barriers exist must still provide an explanation and/or description to each question to validate that perception, as appropriate, to satisfy the GEPA Section 427 requirement.
Please refer to GEPA 427 - Form Instructions for Application Package
1. Describe how your entity’s existing mission, policies, or commitments ensure equitable access to, and equitable participation in, the proposed project or activity.
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity. 
 GEPA 427 - Form Instructions for Application Package
State applicants must respond to four questions. 
The first of four questions is:
Describe how your entity’s existing mission, policies, or commitments ensure equitable access to, and equitable participation in, the proposed project or activity.
The Maine Division for the Blind and Visually Impaired (DBVI) strives to ensure General Education Provisions Act (GEPA) regulations compliance by ensuring all citizens have equitable access to, and participation in federally funded Vocational Rehabilitation programming by working to overcome barriers to access based on gender, race, national origin, color, disability, or age.
DBVI, as part of the Bureau of Rehabilitation Services in the Maine Department of Labor, works to bring about full access to employment, independence, and community integration for people with disabilities. The State of Maine has committed to the principles of Diversity, Equity, Inclusion and Accessibility and this is reflected in many initiatives including cross-Bureau leadership development activities at the DSA level. Maine’s Employment First law ensures that employment is the first and preferred service option for individuals with disabilities.
The Maine Human Rights Act is Maine's anti-discrimination law. It prohibits discrimination on the basis of protected class in employment, housing, places of public accommodation, education, and extension of credit.
 DBVI services are available statewide.
2. Based on your proposed project or activity, what barriers may impede equitable access and participation of students, educators, or other beneficiaries?
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity.  
 GEPA 427 - Form Instructions for Application Package
State applicants must respond to four questions. 
The second of four questions is:
Based on your proposed project or activity, what barriers may impede equitable access and participation of students, educators, or other beneficiaries?
DBVI has identified the following as possible barriers which could impede equitable access and participation:
1.	
a.	The lack of availability, and access to, transportation.
b.	Inaccessibility of information and resources including documents, materials, trainings, and information in all formats.
c.	The presence of stereotypes and common misconceptions held among businesses and the general public.
d.	Statewide shortages of service providers with unique expertise in serving individuals who are blind and visually impaired.
3. Based on the barriers identified, what steps will you take to address such barriers to equitable access and participation in the proposed project or activity?
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity. 
 GEPA 427 - Form Instructions for Application Package
State applicants must respond to four questions. 
The third of four questions is:
Based on the barriers identified, what steps will you take to address such barriers to equitable access and participation in the proposed project or activity?
DBVI is taking the following steps to address barriers to equitable access and participation:
1.	Ensure individuals with the most significant disabilities have access to Assistive Technology services.
2.	DBVI staff and partner agencies will be receiving training on working with individuals who have Autism, developmental disabilities, and other comorbidities.
3.	Raise awareness of transportation needs for individuals who are blind and visually impaired with key partners, stakeholders, and other statewide entities.  DBVI has policies in place to support transportation needs for clients related to the goals in their IPE and plans to explore and pilot innovative approaches to ensuring transportation is not a barrier.
4.	DBVI, and contracted partners, conduct training and education on the accessibility needs of individuals who are blind and visually impaired. DBVI has a Business Employment Specialist on staff who provides Windmills training and other educational sessions to businesses and partners statewide. DBVI is creating a review process for all materials to ensure full accessibility.
5.	DBVI provides training and information to businesses and partners statewide that dispels myths and stereotypes. The DBVI SRC has a business engagement committee and will be partnering with DBVI on a public awareness campaign.
6.	DBVI, contracted partners, and the DBVI SRC have a strong focus on staff recruitment and retention including raising awareness of low and no cost educational programs and innovative career pathways.
4. What is your timeline, including targeted milestones, for addressing these identified barriers?
Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a) applies to a State applicant submitting a state plan for a formula grant from the US Department of Education.  The State applicant is responsible for completing the GEPA Section 427 form that provides a description of the steps the State proposes to take to ensure all program beneficiaries have equitable access to, and participation in, its Federally funded, State-level project or activity. 
 GEPA 427 - Form Instructions for Application Package
State applicants must respond to four questions. 
The final of four questions is:
What is your timeline, including targeted milestones, for addressing these identified barriers?
1.	DBVI will identify a staff member to be the primary point of contact for all AT needs including training of providers and attaining CATIS certification by October 2024.
2.	DBVI staff and partner agencies will be receiving training on working with individuals who have Autism, developmental disabilities, and other comorbidities.
3.	DBVI plans to pilot at least one innovative transportation project by December 2025 and assess the impact on employment rates.
4.	DBVI plans to review all documents and materials and put an ongoing review process in place by July 2025.
5.	DBVI plans to implement a public awareness campaign in collaboration with the SRC and key partners by December 2025.
6.	DBVI plans to create career pathways and ensure adequate staff are pursing and attaining credentials and degrees in order to fill all specialty positions needed to serve all Mainers who are blind and visually impaired by July 2025.