Training Requests and Information

Advantage Training Classes
Below are the current training classes being offered, please email AdvantageMEOperations@maine.gov if you are interested in taking one of these classes.


Accounts Payable
This course will teach the user how to perform accounts payable business processes in Advantage.
At the conclusion of this session, users will be able to:

  • Use Accounting Templates to quickly populate the appropriate accounting elements on accounting lines
  • Establish payments for Commodity Based Awards
  • Use Advantage Copy Forward functionality to establish payment documents
  • Establish payments for Non Commodity-based A/P business scenarios (Straight Disbursements, Revenue Refunds, Loan Payments, Encumbrance corrections);
  • Modify payment documents
  • Track payments using the Disbursement tables

Accounts Receivable
This course will teach the user how to perform accounts receivable business processes in Advantage.

  • Create a Billing Profile on the Billing Profile (BPRO) table
  • Set up Customer Accounts
  • Process a Receivable (RE) document
  • Modify a Receivable (RE) document
  • Use online inquiries to find customer information, approval status and other information
  • Inquire on Invoices and Statements
  • REMS system and IETM processing
  • Finance charges, managing past due accounts, aging and write offs
  • AR Reporting

Budget
This course will provide Advantage users with a working knowledge of how the Central Appropriation and Allotments Budget process works in Advantage.
At the conclusion of this session, users will be able to:

  • Understand Central Appropriations and Allotments (BQ90)
  • Understand Budget Controls
  • Understand Budget Constraints
  • Understand Carrying versus Lapsing Balances
  • Understand Budget Errors
  • Understand Modified Budget Controls
  • Navigate through the BQ90 structure and understand its functionality

Cash Receipts
This course will provide Advantage users with a working knowledge of how the Cash Receipt process works in Advantage.
At the conclusion of this session, users will be able to:

  • Process Cash Receipt (CR) documents
  • Review the Cash Receipt Search functionality
  • Review cash receipt adjustment documents
  • Process a Bank Transfer
  • Process an Overpayment
  • Understand how credit balances are created in Advantage

Chart of Accounts/Navigation
This course provides an introduction to the Advantage system capabilities and features. We review basic end-user navigation, and provide tips and shortcuts. Also covered are system-wide elements such as workspaces, templates, documents and tables. This course will provide Advantage users with a working knowledge of how the Chart of Accounts process works in Advantage.
At the conclusion of this lesson, users will be able to:

  • Navigate through the Primary and Secondary Navigation Panels
  • View Approval rules
  • Search menus and tables on the Home page
  • Use Inquiry Tables to find information
  • Create a Document or find an existing Document
  • Modify a Document
  • Use Accounting Templates
  • Understand the chart of account elements in Advantage
  • Identify and configure key chart of account tables
  • Understand interrelationships and dependencies among the chart of account elements
  • Understand and use event types and posting codes

Cost Accounting
Cost Accounting is the tracking of accounting events that are associated with a special purpose. The purpose could be defined by funding received from a different funding source or third-party award. Also, the purpose could be grouping costs together for internally defined reasons, i.e. for a special spending initiative or specific costs incurred to provide a service. In many cases, Cost Accounting activity is tracked for purposes of billing an outside entity to reclaim some or all of the costs. In the State of Maine, Cost Accounting functionality is used primarily for grants and federally-funded projects. It allows for the establishment of funding agreements, identification of costs and revenues by grant and project, and automated reimbursement of grant and project costs.

At the conclusion of this lesson, users will be able to:

  • Define what Cost Accounting is
  • Define what table entries go into Programs and Projects
  • Define the Program and Phase Reimbursable Budget Structures
  • Identify transactions using front-end split and those that do not
  • Describe the specific conventions adopted by the State of Maine in each business area

Fixed Assets
This course will introduce you to how the State of Maine uses Advantage to run the Fixed Assets process. A fixed asset (FA) is an asset, which is not consumed, with a useful life of more than one year. Advantage Fixed Asset processes enable users to manage and control their organization's fixed assets throughout the life cycle of the asset. The tracking of a fixed asset begins with the acquisition of the asset, includes any maintenance transactions to record asset changes (such as improvements, modifications and transfers), and ends with asset disposal.

At the conclusion of this lesson, users will be able to:

  • Understand the purpose of recording Fixed Assets
  • Types of Fixed Assets and Advantage Documents
  • Fixed Asset Tables and Inquiries
  • Processing FA, FM, and FD Documents
  • Fixed Asset Depreciation
  • Fixed Asset Reports
  • Fixed Asset Postings

Journals
This course will provide Advantage users with an overview of the Journal process in Advantage.
At the conclusion of this session, users will be able to:

  • Understand and use event types and posting codes
  • Understand the relationship between event types and required chart of account elements
  • Understand how to make prior year adjustments
  • Understand Journal Voucher Guidelines
  • Understand General Accounting documents
  • Accounting Based Spending Adjustment (ABSJ)
  • Journal Voucher (JV)
  • Cost Accounting Journal Voucher (JVC)
  • Chart of Accounts Expenditure Adjustment (COAJ)

Security and Workflow
This course provides Advantage users with a working knowledge of the Security and Workflow rules and processes.

At the conclusion of this lesson, users will be able to:

  • Acquire the ability to prepare the Security Application
  • Understand security and workflow roles
  • Acquire a working knowledge of Security and Workflow
  • Understand the worklist functionalities