The Office of the State Controller and the Division of Procurement Services have been working for the past year on an upgrade of the Advantage system from 18.104.22.168 to 3.11.1. We are excited to demo these new enhancements for our end user community.
This upgrade is scheduled to go-live, Tuesday, October 15, 2019.
There is availability for 30 users per session, so once a session is full, we will close the sign up and create new sessions if necessary.
*See below for schedule.
All the training documentation has been updated to include these new enhancements.This new documentation will be posted to the OSC and Procurement websites near go-live.
Demo sessions include:
Procurement – new SHOP page to replace URCATS, General Routing Document to submit paperless mods & WCB’s, and new attachment functionality.
Accounts Payable – Vendor Payment History table, Paid Check & Check Recon table updates, New files on the Header of GAX Documents, Accounting Templates & Profiles.
Accounts Receivable – Billing Rate name added to RE document, several new fields added to CR documents, bankruptcy tracking updates, correspondence history updates, new line type on RE (tax), outstanding amount moved on RE documents.
Fixed Asset – new fields on FA documents and automatically recalculating depreciation.
General Accounting/Budget – FDT, JV Copy forward Reversal, Revenue Source Inference, Accounting Journal download, Searching for Zero Dollar Budget Docs.
Cost Accounting – ability to add attachments on several tables, CAS & CAM document updates, new fields on CA tables, new Funding Profile Inference table, Revenue Source Inference, track allocations back to source documents, new CFDA table, CA Document history table, new Front-End split table.
System Wide – Document referencing page updates, Additional Document Information link, allow attachments on Pending documents, User Preference Page, Document Catalog updates, Right click copy and paste, View PDF button on documents, Password reset & lockout, workflow features, worklist details, recall document from workflow, address ID picklist on documents, vendor contact id inferred on document, new fields on VCUST, VCC and VCM documents.
|DATE||SESSION||TIME||CLICK TO SIGN UP||STATUS|
|09/16/2019||Procurement||9:00-10:00 am||Sign Up||FULL|
|09/17/2019||Procurement||9:00-10:00 am||Sign Up||FULL|
|09/19/2019||Accounts Payable||2:00-3:00 pm||Sign Up||FULL|
|09/20/2019||Cost Accounting||1:00-3:00 pm||Sign Up||FULL|
|09/23/2019||Procurement||1:00-2:00 pm||Sign Up||FULL|
|09/24/2019||System Wide||9:00-11:00 am||Sign Up||FULL|
|09/24/2019||Accounts Receivable||1:00-2:00 pm||Sign Up||FULL|
|09/24/2019||Procurement||2:30-3:30 pm||Sign Up||FULL|
|09/25/2019||General Accounting||9:00-10:00 am||Sign Up||FULL|
|09/25/2019||Accounts Payable||1:00-2:00 pm||Sign Up||FULL|
|09/26/2019||System Wide||9:00-11:00 am||Sign Up||FULL|
|09/26/2019||General Accounting||2:00-3:00 pm||Sign Up||FULL|
|09/30/2019||Accounts Receivable||9:00-10:00 am||Sign Up||FULL|
|09/30/2019||Accounts Payable||3:00-4:00 pm||Sign Up||FULL|
|09/30/2019||System Wide||10:30-12:00 pm||Sign Up||FULL|
|10/01/2019||System Wide||9:00-11:00 am||Sign Up||FULL|
|10/01/2019||General Accounting||2:00-3:00 pm||Sign Up||FULL|
|10/01/2019||Procurement||3:00-4:00 pm||Sign Up||FULL|
|10/02/2019||Fixed Assets||9:00-10:00 am||Sign Up||FULL|
|10/02/2019||Accounts Payable||11:00-12:00 pm||Sign Up||FULL|
|10/02/2019||Cost Accounting||2:00-4:00 pm||Sign Up||FULL|
|10/03/2019||System Wide||9:00-11:00 am||Sign Up||FULL|
|10/03/2019||Accounts Payable||1:30-2:30 pm||Sign Up||FULL|
|10/04/2019||Accounts Receivable||10:30-11:30 pm||Sign Up||FULL|
|10/04/2019||System Wide||1:30-3:00 pm||Sign Up||FULL|
|TBD||System Wide||Sign Up||WAITLIST|
|TBD||Accounts Payable||Sign Up||WAITLIST|
|TBD||Accounts Receivable||Sign Up||WAITLIST|
|TBD||General Accounting||Sign Up||WAITLIST|
|TBD||Cost Accounting||Sign Up||WAITLIST|
|TBD||Fixed Assets||Sign Up||WAITLIST|
*NOTE: There are some sessions still available, as well as the potential for new sessions. Please click on the "waitlist" sessions below to sign up, and you will be notified of availability.
*Please note that you will receive a Skype Invite email once the sessions are either full or near full. The email will include a URL link to the online meeting as well as a dial-in phone number.