Agencies have defined license counts for the following commitment period and billing will be monthly based on that license count for the commitment period. This license count will be used to define how many licenses MaineIT
purchases from our vendor.
Additional employees can be added and will be pro-rated for the partial year.
|Employee Change||Billing Change|
|Employee leaves mid-year||None – billing stays the same for 12 months|
|Employee joins mid-year||
Frequently Asked Questions
Q: Is it possible for an Agency to have month-to-month rather than annual accounts for O365?
A: No, the cost is a pre-purchased license expense by MaineIT, and is being passed through to the Agencies.
Q: How will subscription management be handled? Who, will manage the expirations/renewals?
A: The MaineIT Windows Server Group will manage subscription counts by department. Many departments separate their billings and budget by bureaus or divisions. Departments will need to keep the number of licenses needed based on individual bureau or divisions when it is required for billing and budget purposes.
Q: What is the process to transfer a subscription from one staff to another?
A: An Agency will indicate, in the User Request ticket, who the new employee is replacing. The vacated license will be available for the new user to claim.
State of Maine – Microsoft 365 License Options 2020-2021
|Operating System||Windows 10||Windows 10||No||No|
|Browser||IE 11||IE 11||No||No|
|Mailbox Size||100 Gigabytes||2 Gigabytes, Email through Office 365 Online||100 Gigabytes||No|
|Unlimited Archive with Legal Hold||Included||Included||Included||No|
|Email Encryption||Included, automatic, rules based||Included||No||No|
|File Print||Included||Yes (No Home Drive)||No||Yes (No Home Drive)|
Office 365 - Outlook, Word, Excel, Access, PowerPoint, Publisher, OneNote, OneDrive, Skype
|Office 365 Online Only – Word Online, Outlook Online, Excel Online, PowerPoint Online, OneDrive Online, OneNote Online||No||No|
|Instant Messaging||Skype for Business 2016||Included in Office 365 Online||No||No|
|OneDrive||Included||Included in Office 365 Online||No||No|
|OneDrive Storage||5 Terabytes||2GB||No||No|
|Mobile, InTune||Included, up to 5 devices||Included, licensing for one mobile device||No||No|
|Multi-Factor Authentication (MFA)||Included||Included||No||No|
|Devices||Up to 15 devices (5 phones, 5 tablets, 5 desktop/ laptops)||Licensing for one desktop/laptop and one mobile device||No||No|