, Project Manager

Maine Department of Transportation

Bureau of Project Development, Multimodal Program

16 State House Station

Augusta, ME 04333-0016

Subject: Pre-Construction / Pre-Utility Meeting

MaineDOT WIN

Dear :

The Municipality of requests your attendance at the pre-construction / pre-utility meeting for on at . I have attached an agenda for your convenience.

If you need additional information, please let me know.

Sincerely,

, Local Project Administrator

Cc: , Construction Manager, MaineDOT Multimodal Program

AGENDA ITEMS FOR PRE-CONSTRUCTION MEETING

(Federally Funded Project)

Introductions

Review Scope of Project

Acknowledge Amendments

Completion Date

Liquidated Damages

Permits obtained (if required)

Construction Safety

Primary consideration during construction

Emergency contact list including 24 hour contacts

Contractor safety plan to be provided

Traffic Control Plan (TCP), which must be approved by MaineDOT

Contractor’s plan to maintain pedestrian access during construction

Schedule for the completion of work to be provided

Are there utility issues?

Update schedule as required

Daily construction activities to be recorded

Town must pay contractor first, then request reimbursement on a monthly basis

Labor Requirements

Davis-Bacon wage rates, which apply to prime and all subs

Certified payrolls to be submitted & reviewed in Elation System

Payroll labor interviews

DBE participation & Commercially Useful Function (CUF) form

Construction Control

Minimum Testing Requirements

Subcontract approval (FHWA-1273 must be inserted in all subcontracts)

Measurement & documentation of materials used for payment purposes

Engineering oversight of activities

Manufacturer’s certification for materials

Soil Erosion and Water Pollution Plan (SEWPCP)

Quality control plans, mix design submittals, pre-pave meeting

Buy America certifications for steel, iron and construction materials

Communications

Requests for Information (RFIs)

Change Orders require MaineDOT review; must include detailed description of scope change, independent cost estimate & time

Notification of anticipated issues, claims or disputes