TO:������������������������ INFORMATION RESOURCES OF MAINE (InforME) BOARD

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FROM:������������������ CARRIE GOTT, INFORME STAFF

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DATE:������������������� MARCH 22, 2000

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RE:������������������������ MINUTES OF THE MARCH 22, 2000 InforME BOARD MEETING

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ATTENDANCE:

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Secretary of State Dan A. Gwadosky, Chair of the Board

Deborah B. Carson, Financial Operations Officer, Judicial Branch

Tamara Dukes, President, New England Interactive (NEI)

Jaynie Higgins, Public Member

Marilyn Lutz, Maine Library Association

Rudolph Naples, Deputy Commissioner, Department of Human Services

Richard Record, Jr., Director of Admin. Services, Department of Inland Fisheries & Wildlife

Anne Schink, Maine League of Women Voters

Lesley Sprague, Maine Association of Realtors

Val Wood, Bureau of Information Systems

STAFF:

Carrie Gott, Staff to InforME Board

Todd Tolhurst, Staff to InforME Board

John Rusinak, Staff to InforME Board

Rebecca Wyke, Chief Deputy, Office of Secretary of State

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GUESTS:

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Elaine Stanley, Maine State Library, for Gary Nichols

Mary N. Cloutier, Bureau of Information Services

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Chairman Gwadosky, offered a brief welcome before turning to the first item on the agenda, the General Manager�s Report:

• The annual report was completed in January and sent to the Legislature. InforME greatly appreciates the Board�s invaluable input.
• Financially, February was a profitable month. Batch and point-to-point are equal, and the subscriber numbers are exceeding expectations.
• Presentations: April 15^th marks the one-year anniversary of InforME, and we can be proud of what has been accomplished. It should be expected that the InforME marketing team will be on the road more and more in the months to come to show off the services currently available.
• Migration: The Webster Unix box migration was completed smoothly in December and all is running well. Because the Legislature is in session and makes updates frequently, the Janus NT server will not be moved until the session is finished (between mid-April to April 21^st). At that time, we will physically move the Janus box to the offices of InforME. The downtime will be minimal (an hour or so).

The Legislative Council is meeting today to recommend that they do move with the Janus box to the offices of InforME.

Project matrix includes the upcoming services of Driver Cross Check, Rapid Renewal, Corps/UCC, IF&W Special Request and Merchandising will begin soon. Posted Roads, and IF&W hunting and fishing sites are complete and live on the Web.� Design services are going well, and we are delivering good products, thus helping to form good relationships with agencies.

• New hire: John Rusinack is the Marketing Executive and Technical Projects Coordinator. He is currently completing his MBA at the University of New Hampshire.

The InforME Strategic Plan

The strategic plan has been completed, and will act as an ongoing, changing document.� The Board accepted the Strategic Plan in a unanimous vote.

New Business

Approval Update to SOS Service Level Agreement:

• Driver Cross Check: This subscription service is the first premium service the Board must vote on. It is a push technology, meaning that updates arrive in the subscriber�s email as regularly as subscriber requests.� The Board approved the application unanimously.� The Board also approved the Driver Cross Check premium service and subscriber fee in a unanimous vote.

Letter of Intent for Services to the Judicial Branch

• Proposal to create a service that allows citizens to pay traffic violations online and by telephone. Convenience fee is in discussion stages, with a proposed range being between $2 and $5.

InforME technical support services

The list was shared with the Board.

Legislative issues � Secretary of State Gwadosky offered an update on current, pertinent state legislation, including an increased band width at state universities, issues surrounding privacy statements, confidentiality, e-commerce, infrastructure, and a technology strategy. There are specific bills to allow for digital signatures, an e-transactions act, and the adoption of credit cards. The Appropriations Committee is also considering a proposal to tie municipalities to the Internet.

Privacy Statement draft was discussed. Becky Wyke will coordinate with Janet Waldron�s office so that it is user friendly to the audience of the Maine state site.

Next scheduled meetings:

Tuesday, April 25^th, 1:00 p.m.

Wednesday, May 24^th, 1:00 p.m.