TO:������������������������ INFORMATION RESOURCE OF MAINE (InforME) BOARD
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FROM:������������������ CARRIE GOTT, INFORME STAFF
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DATE:������������������� May 25, 2000
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RE:������������������������ MINUTES OF THE MAY 25, 2000 InforME BOARD MEETING
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ATTENDANCE:
Secretary of State Dan A. Gwadosky, Chair of the Board
Deborah B. Carson, Financial Operations Officer, Judicial Branch
Richard Davies, Public Member
Tamara Dukes, President, New England Interactive (NEI)
Janie Higgins, Public Member
Marilyn Lutz, Maine Library Association
Michael E. Pizzo, Maine Bankers Association
Anne Schink, Maine League of Women Voters
Richard Hinckly, Bureau of Information Systems
GUESTS:
Dianne Sawyer, Office of Licensing and Registration
Paul Sawyer, Office of Licensing and Registration
Elaine Stanley, Maine State Library
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STAFF:
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Carrie Gott, InforME
John Rusinak, InforME
Todd Tolhurst, InforME
Rebecca Wyke, Chief Deputy, Office of Secretary of State
CONNECTIVITY ISSUE RESOLVED
State employees had been experiencing problems with connecting to the state Web site server due to Internet routing issues. InforME and BIS worked diligently and did
solve the problem with the installment of an additional T1, which runs between InforME and BIS, thus allowing for a direct link for state employees. InforME continues to make a very thorough analysis of various ISPs before determining a move to a new ISP.� Maybe 10 ISPs have been contacted to research a better service connection. We think a good solution has been found, which we will share next month, before we make a change.
InforME did conduct a connectivity survey with its users. 50+ users were asked to test connectivity, with six users responding. Additional internal tests are being conducted as well.
STATISTICS REPORTS
Those departments currently hosted on the InforME server are able to view their site�s Web statistics at� www.informe.org/stats/www.state.me.us.
NEW HIRE
InforME will be hiring its 9th employee, a Systems Administrator.
BLAINE HOUSE CONFERENCE
The Secretary of State, CEC division, notified us of the Blaine House Trade Show. Not only was InforME able to be represented at this show, but had the very good fortune to be situated beside the CEC booth; enabling us to jointly discus the new CEC online services with potential customers.
The InforME booth received lots of positive feedback from its visitors, and the word was spread to Maine businesses and State departments. The give-away was a Web Cam, which drew a large number of entry names. There were also InforME coasters made out of mouse pad material, and the Maine State Web site was projected live from the Internet onto the booth�s screen.
InforME considers this trade show a big success and does look forward to attending more shows in the future. Board members are asked to please make us aware of any upcoming trade shows they�d like us to attend.
WEB DESIGN PROJECT HIGHLIGHT
The �virtual tour� of the Governor�s office is in its revision stage. Once this goes live, web visitors will be able to manipulate how they tour the Governor�s office with the use of a mouse.
NIC CONTRIBUTIONS
� The Web iVR press release concerning this product by way of email.
� NIC has created the Next Generation Portal committee to research and analyze standards by which Networks can maintain the cutting edge of portal development.
� PRIVACY - NIC is very concerned with meeting all rules surrounding the issue of privacy on the Web. Therefore an Egov web privacy coalition has been proposed by NIC. With this initiative, NIC hopes to be a big part of solutions found for privacy issues.
� EGOV SURVEY - NIC has begun its nation-wide egov survey. 160 interviews have been completed thus far. Once the survey is complete, it will be emailed to Board members.
NEW APPLICATIONS IN MAY:
SERVER MIGRATION
Migration meeting is scheduled for May 31st. This meeting will begin discussions as to whether or not this is a realistic move.
PEREGRINE
InforME is now on the BIS helpdesk software. This means that trouble tickets can be picked up and resolved by the InforME technical support team.
OTHER
UPDATE
As of June 1st, InforME does anticipate that the financials for the BMV Special Request service will drop due to new opt-in rules for BMV records. Nevertheless, InforME�s financial goals are anticipated to be met.
PROFESSIONAL AND FINANCIAL REGULATION
PFR representatives, Paul Sawyer and Dianne Sawyer, present the service description to the board.
Paul: There are currently forty professional licensing boards. The three goals of the site are: 1) make the license renewal process possible online, 2) make licensing information available (good standing), and 3) offer lists of licensees. These fall within Schedule A of the SLA. Schedules B and C will come later.
Dianne: Application forms will be downloadable as PDF. License renewal forms will be interactive online.
Dianne is the Office of Licensing and Registration webmaster and receives email requests for license renewal and application forms. Currently, these are only processed through a paper process. With this new service, this will all be automated. This is the first InforME project that involves an automated credit card transaction and deposit to the PFR bank account.
Volume potential is 20% of 30,000 licenses per year. Future possibilities include a service for licensed individuals, reminding them through an automatic email when it is time to renew.
Motion to adopt the SLA
Richard Davies motions to adopt the SLA
Michael Pizzo seconds the motion
All in favor � unanimous vote
�Congratulations. This is a great service. Good luck as you move forward,� says Secretary Gwadosky, Chairman.
Copies of the InforME Audit, as mandated through legislation, has been completed and printed. Copies have been distributed to InforME board members. Copies will be emailed to those board members not present at May�s meeting.
June 21st. The board will only meet once in the summer.� At the June meeting, the Board will elect either a July or August meeting date.